BERLIN BOARD OF EDUCATION

March 26, 2012

MINUTES

REGULAR MEETING

 

Attendance:      Gary Brochu                             Arrived at 7:07 p.m.                

                        Kristin Campanelli                               

                        Jeffrey Cugno                                      

                        Julie Erickson                                                             

                        Cynthia Kobus                                    

                        Irene Matulis                                                               

                        Timothy Oakes                                    

Kathleen O’Donnell-Moss                                                       

                        John Richards                                                  

 

Also in attendance:  Superintendent of Schools David B. Erwin; Assistant Superintendent for Curriculum and Instruction Brian Benigni; Director of Business Operations Roman Czuchta; Director of Human Resources Denise Parsons; Principal of Berlin High School Francis Kennedy; Berlin High School Science Teacher and Evening Coordinator Adam Leonard; and Berlin High School Director of Counseling Deborrah Ramirez.

 

I.          CALL TO ORDER

 

Ms. Matulis called the meeting to order at 7:02 p.m. in the Board of Education (“the Board”) meeting room at238 Kensington Road,Berlin,CT. The Pledge of Allegiance was recited.  A Moment of Silence was observed.

 

II.        BOARD AND ADMINISTRATIVE COMMUNICATIONS

 

Ms. Parsons reported she is getting ready for the upcoming job fairs, which will be occurring in the next couple of weeks.  Ms. Parsons reported the paraprofessional union contract negotiations will be beginning shortly and requested a Board member’s participation.

 

Mr. Richards reported he met with State Representatives Catherine Abercrombie and Joe Aresimowicz and Senator Theresa Gerratana on Tuesday, March 20, 2012.  Mr. Richards reported on his attendance at the Town Council meeting on Tuesday, March 20, 2012, at which time the Town Council approved a 3% increase for both the Town and Board of Education.  The Capital and Building and Site budgets were reduced to $198,000 and $69,500 respectively, which represents 24% of what had been requested for the year.  Mr. Richards reported on his attendance at the Public Building Commission meeting on Thursday, March 22, 2012.  Mr. Richards reported he attended the Capitol Region Education Council (CREC) meeting on Wednesday, March 21, 2012, representing the district. 

 

At this time, Meeting Chair passed from Irene Matulis, Secretary to Gary Brochu, President.

 

Ms. Matulis reported she attended the Town Council Budget Committee meeting on Thursday, March 15, 2012, at which time the Board presented its budget.

 

Ms. O’Donnell-Moss reported she attended the Town Council Budget Committee meeting on Thursday, March 15, 2012, at which time the Board presented its budget.  Ms. O’Donnell-Moss reported she was present for the morning meeting with State Representatives Catherine Abercrombie and Joe Aresimowicz on Tuesday, March 20, 2012.  Ms. O’Donnell-Moss reported on her attendance at Connecticut Association of Boards of Education’s (CABE) A Day on the Hill on Wednesday, March 14, 2012, and provided Board members with the preliminary draft of Senate Bill No. 24.

 

Mr. Erwin reported he attended the Town Council Budget Committee meeting on Thursday, March 15, 2012, and the morning session with State Representatives Catherine Abercrombie and Joe Aresimowicz on Tuesday, March 20, 2012.  Mr. Erwin reported on his attendance, last week, at the Parents Supporting Educational Excellence (Parents SEE) meeting inPlainville, facilitated by Mr. Brochu through theConnecticutCenterfor School Change.  Mr. Erwin reported another Connecticut Association of Boards of Education/Connecticut Association of Public School Superintendents (CABE/CAPSS) convention planning committee meeting is scheduled for Wednesday, March 28, 2012.  Mr. Erwin shared correspondences received from Amy, Scott and Timmy Brace; Debbie Lamond; and Karen Stanford.

 

Mr. Brochu thanked Mr. Erwin for agreeing to participate, last week, in the superintendent’s forum, along with the Superintendents of Schools fromPlainvilleandFarmington, at the Parents SEE meeting.   Mr. Brochu reported Governor Dannel Malloy will hold an educational town hall meeting inBerlinon Wednesday, March 28, 2012.  Mr. Brochu reported he attended the Town Council Budget Committee meeting on Thursday, March 15, 2012, at which time the Board presented its budget.  Mr. Brochu reported he met with State Representatives Catherine Abercrombie and Joe Aresimowicz and Senator Theresa Gerratana on Tuesday, March 20, 2012, and shared an email he received this date from Representative Catherine Abercrombie.  Mr. Brochu reported on the telephone conference call he, along with Messrs. Erwin, Czuchta and Richards, had with a representative from Gilbane Building Company concerning the process for the renovations at theBerlinHigh School.

 

III.       INFORMATION AND REPORTS – PART I

A.        Facilities Related Updates

            1.  Code Renovations –BerlinHigh School

 

Director of Business Operations Roman J. Czuchta provided Board members with a copy of a document that was shared at the Public Building Commission meeting on Thursday, March 22, 2012.  Mr. Czuchta highlighted the following dates contained in the document:  (1) On Thursday, April 5, 2012, the Public Building Commission will be conducting interviews and choosing a commissioning agent; (2) At the next Board meeting on Monday, April 9, 2012, Silver Petrucelli + Associates will present the Phase I plans and specifications for abatement work, demolition work and the final design and placement on site of the butler building.  The Board will then need to review and approve these plans and specifications to move to the Public Building Commission on Wednesday, April 11, 2012; and (3) On Thursday, April 12, 2012, there will be a Planning and Zoning Commission formal hearing on the placement of the butler building and any other issues that may need to be dealt with concerning the butler building.  Mr. Czuchta reported the project is on target for the plan review meeting scheduled with the State for Monday, April 23, 2012.  A meeting is scheduled with Gilbane Building Company, Silver Petrucelli + Associates and FIP Construction on Friday, April 20, 2012, to go through the list of items needed for the plan review meeting.  Mr. Czuchta updated the Board concerning the High Performance Standard requirements for this job. 

 

 

            2.  Indoor Air Quality –CatherineM.McGeeSchool

 

Director of Business Operations Roman J. Czuchta reported, with the unseasonable temperatures in the 70s and 80s last week, daily readings on the transformer’s draw were done.  The transformer was running on the high end of capacity and exceeded its capacity a number of hours during a couple of the days.  The load management software was implemented, and the small portable generator was on site for the cafeteria.  The cafeteria unit was lost because of a fried motherboard.  The cafeteria did not have any air conditioning, and at one point, all air circulation was lost.  The Public Works Department continues to receive proposals for a secondary generator.   Mr. Czuchta reported the commissioning phase continues with 75% complete.

 

IV.       AUDIENCE OF CITIZENS

 

Nothing to report.

 

V.        CONSENT AGENDA

A.        Approval of Minutes – Regular Meeting of March 12, 2012

  1. Overnight Field Trip Request –BerlinHigh School– May 30-31, 2012

 

Berlin High School Principal Francis Kennedy requested permission for junior AP/Honors English students to travel toRhode IslandandMassachusettson May 30-31, 2012 to see historical sites related to their studies.  Sites will include The Breakers andVanderbiltMansions, John F. Kennedy Library, House of Seven Gables,PeabodyEssexMuseum,SalemWitchMuseum,OldNorthBridge, andWalden Pond.

 

Mr. Richards requested the minutes of the regular meeting of March 12, 2012 be removed from the consent agenda. 

 

Moved by Ms. O’Donnell-Moss, seconded by Ms. Campanelli, to approve the consent agenda as presented.

 

FAVOR:         ALL  

MOTION CARRIED:  8:0

 

Mr. Richards requested that portion of the minutes which reads, “There was quite a bit of discussion about the cost creep, with the construction manager concerned that it is a bit more than what was priced.   The architect is to go back and see if it could be rolled back to the original budget for this structure” be changed to read, “After discussion about the potential for cost creep, the Public Building Commission asked the architect to maintain the original budget for this structure” and Mr. Richards also requested

 

that portion of the minutes which reads, “A special Board meeting will need to be scheduled” be changed to read, “A special Board meeting may need to be scheduled”.   The corrections were made to the minutes.

 

Moved by Mr. Richards, seconded by Ms. O’Donnell-Moss, to approve the minutes of the regular meeting of March 12, 2012 as amended.

 

FAVOR:         ALL  

MOTION CARRIED:  7:0:2; with Board members Erickson and Oakes abstaining.

 

VI.       INFORMATION AND REPORTS – PART II

B.        BerlinHigh SchoolProfile

 

Deborrah Ramirez, Director of Counseling forBerlinHigh School, shared a newly-designed Berlin High School Profile, a copy which was provided to Board members.  This profile is currently distributed to all perspective colleges and universities as a major component definingBerlinHigh Schoolas compared to other high schools.  Mrs. Ramirez also shared additions and modifications planned for the 2012-2013 Berlin High School Profile and provided a draft copy of the 2012-2013 profile to Board members.  Ms. Ramirez responded to the Board’s questions and noted their recommendations for the 2012-2013 profile.

 

  1. BerlinHighSchoolEveningHigh SchoolProgram

 

Francis Kennedy,BerlinHigh Schoolprincipal, and Adam Leonard, Evening High School Coordinator, provided an overview of the redesigned Berlin High School Evening High School Program.  The focus of the presentation was on describing how this program is currently meeting the needs of students that were unsuccessful in the day school setting.  The presentation, a copy which was provided to Board members, consisted of the purpose, eligibility, course offerings, attendance, career experience that must be maintained and requirements to graduate for the Evening High School Program.

 

VII.     EXECUTIVE SESSION

 

Mr. Brochu reported there will be no executive session this evening to discuss the non-renewal of contract for a non-tenured teacher as the Board is unable to determine if notice has been received by said individual.  Mr. Brochu provided Board members with the statutory process for dismissal of a non-tenured teacher and then recused himself. 

 

At this time, Meeting Chair passed from Gary Brochu, President to Irene Matulis, Secretary.

 

VIII.    RECOMMENDED ACTION

 

Superintendent Erwin recommended that the contract of employment for Debra Cassidy, teacher of foreign language atBerlinHigh School, not be renewed for the 2012-2013 school year.

 

Moved by Ms. O’Donnell-Moss, seconded by Ms. Erickson, that the contract of employment for Debra Cassidy, teacher of foreign language at Berlin High School, not be renewed for the 2012-2013 school year, upon its expiration at the end of the current school year and that the superintendent of schools is directed to advise Mrs. Cassidy in writing of this action.

 

The Board discussed the rationale for bringing this motion at this time as opposed to having the discussion in Executive Session or having this item appear on the April 9, 2012 Board meeting agenda.  

 

FAVOR:         ALL  

MOTION CARRIED:  6:0:3; with President Brochu and Board members Kobus and Cugno

    abstaining.

 

At this time, Meeting Chair passed from Irene Matulis, Secretary to Gary Brochu, President.

 

IX.       ADJOURNMENT

 

Moved by Ms. Erickson, seconded by Ms. O’Donnell-Moss, to adjourn the meeting at 8:51 p.m.

 

FAVOR:         ALL  

MOTION CARRIED:  8:0

 

Respectfully submitted,

 

 

Irene Matulis, Secretary,BerlinBoard of Education