01/09/2006

01/23/2006

REGULAR MEETING
BERLIN BOARD OF EDUCATION
BERLIN PUBLIC SCHOOLS
MONDAY, JANUARY 23, 2006
7:00 P.M. – BOARD OF EDUCATION MEETING ROOM
TOWN HALL COMPLEX

AGENDA

I. CALL TO ORDER

Pledge of Allegiance - Moment of Silence

II. BOARD AND ADMINISTRATIVE COMMUNICATIONS

III. AUDIENCE OF CITIZENS

IV. CONSENT AGENDA

A. Approval of Minutes

1. Regular Meeting of January 9, 2006

B. Out-of-State Field Trip Requests – McGee Middle School

V. RECOMMENDED ACTION

A. Policy Revisions – Second Reading and Recommended Adoption

1. Policy BCE – Permanent Committees

2. Policy BCEA – Leadership, Accountability and Measurement Committee

3. Policy BCEB – Communications and Alignment Committee

4. Policy BCEC – Resources and Capacity-Building Committee

VI. 2006-2007 PROPOSED BUDGET PRESENTATION

A. Secondary Principals’ Budget Presentation

VII. EXECUTIVE SESSION

The Board may enter into executive session for the purpose of discussing an administrator’s

retirement plans.

01/26/2006 (Tentative)

TENTATIVE – WEATHER MAKE-UP DATE IF NEEDED*

SPECIAL MEETING
BERLIN BOARD OF EDUCATION
BERLIN PUBLIC SCHOOLS
TUESDAY, JANUARY 24, 2006
7:00 P.M. – BOARD OF EDUCATION MEETING ROOM
TOWN HALL COMPLEX

AGENDA

I. CALL TO ORDER

II. BUDGET PRESENTATIONS

II. ADJOURNMENT

• - In the event one of the special meetings needs to be postponed due to inclement weather, this

meeting is scheduled in place of it and will be clarified at that time.

SPECIAL MEETING
BERLIN BOARD OF EDUCATION
BERLIN PUBLIC SCHOOLS
WEDNESDAY, JANUARY 25, 2006
7:00 P.M. – BOARD OF EDUCATION MEETING ROOM
TOWN HALL COMPLEX

AGENDA

I. CALL TO ORDER

II. BUDGET PRESENTATIONS

A. Special Education Budget

B. District-wide Non-instructional Programs

C. Board of Education Overall Review

III. ADJOURNMENT

TENTATIVE – WEATHER MAKE-UP DATE IF NEEDED*

SPECIAL MEETING
BERLIN BOARD OF EDUCATION
BERLIN PUBLIC SCHOOLS
THURSDAY, JANUARY 26, 2006
7:00 P.M. – BOARD OF EDUCATION MEETING ROOM
TOWN HALL COMPLEX

AGENDA

I. CALL TO ORDER

II. BUDGET PRESENTATIONS

III. ADJOURNMENT

• - In the event one of the special meetings needs to be postponed due to inclement weather, this

02/27/2006

REGULAR MEETING

BERLIN BOARD OF EDUCATION

BERLIN PUBLIC SCHOOLS

MONDAY, FEBRUARY 27, 2006

7:00 P.M. – BOARD OF EDUCATION MEETING ROOM

TOWN HALL COMPLEX

AGENDA

I. CALL TO ORDER

Pledge of Allegiance - Moment of Silence

II. BOARD AND ADMINISTRATIVE COMMUNICATIONS

III. AUDIENCE OF CITIZENS

IV. CONSENT AGENDA

A. Approval of Minutes

1. Regular Meeting of February 13, 2006

V. PERSONNEL

A. Retirement

VI. INFORMATION AND REPORTS

A. Berlin Education Council

VII. RECOMMENDED ACTION

A. Program of Studies – Berlin High School

B. Budget Request to Town – Divider Door System – Griswold and Willard Elementary Schools

VIII. ADJOURNMENT

03/13/2006

REGULAR MEETING

BERLIN BOARD OF EDUCATION

BERLIN PUBLIC SCHOOLS

MONDAY, MARCH 13, 2006

7:00 P.M. – MARY E. GRISWOLD SCHOOL,

133 HEATHER LANE

KENSINGTON, CT

AGENDA

I. CALL TO ORDER

Pledge of Allegiance - Moment of Silence

II. BOARD AND ADMINISTRATIVE COMMUNICATIONS

III. STUDENT PRESENTATION – GRISWOLD SCHOOL

IV. AUDIENCE OF CITIZENS

V. CONSENT AGENDA

A. Approval of Minutes

1. Regular Meeting of February 27, 2006

B. Payment of Bills – Period ending February 28, 2006

VI. PERSONNEL

A. Resignations

VII. INFORMATION AND REPORTS

A. Activity Fund Reports

1. Berlin High School Enterprise Fund – Period ending January 31, 2006

2. Berlin Public Schools Activity Fund – Period ending January 31, 2006

3. Cafeteria Fund – Period ending January 31, 2006

B. NEASC Mission Statement

C. Vision for Change

D. Project CHOICE Participation for 2006-2007

VIII. RECOMMENDED ACTION

A. Revision to School Calendar 2006-2007

B. Budget Request to Town – School Vans

IX. ADJOURNMENT

04/24/2006

05/08/2006

REGULAR MEETING

BERLIN BOARD OF EDUCATION

BERLIN PUBLIC SCHOOLS

MONDAY, MAY 8, 2006

7:00 P.M. – BOARD OF EDUCATION MEETING ROOM

TOWN HALL COMPLEX

AGENDA

1. CALL TO ORDER

Pledge of Allegiance - Moment of Silence

1. BOARD AND ADMINISTRATIVE COMMUNICATIONS

1. STUDENT PRESENTATION – MCGEE MIDDLE SCHOOL

1. AUDIENCE OF CITIZENS

1. CONSENT AGENDA

1. Approval of Minutes

1. Regular Meeting of April 24, 2006

2. Special Meeting of April 11, 2006

B. Payment of Bills – Period ending April 30, 2006

1. PERSONNEL

1. Resignation

2. Request for Childrearing Leave

1. INFORMATION AND REPORTS

1. Status of the Board of Education’s Adopted Budget for 2006-07

2. PowerPoint Presentation on Griswold School’s Partnership with New Britain High School

3. English Language Learners (ELL) Report

1. RECOMMENDED ACTION

1. Beginning Educator Support Team (BEST) Candidates

1. EXECUTIVE SESSION

1. Discussion of Documents Relating to Negotiations with Aides

2. Discussion Regarding a Board Member’s Performance of Board Responsibilities

1. ADJOURNMENT

05/22/2006

11/27/2006

ANNUAL MEETING
BERLIN BOARD OF EDUCATION
BERLIN PUBLIC SCHOOLS
MONDAY, NOVEMBER 27, 2006
7:00 P.M. – ROBERT E. LUKENS AUDITORIUM
McGEE MIDDLE SCHOOL, 899 NORTON ROAD, BERLIN, CT

AGENDA 

CONGRATULATIONS TO RE-ELECTED THREE-YEAR TERM BOARD MEMBERS

GARY BROCHU, CHRISTOPHER PUZIO, AND JOHN RICHARDS.

I.                   CALL TO ORDER

A.                 Pledge of Allegiance and Moment of Silence

II.                BOARD AND ADMINISTRATIVE COMMUNICATIONS

III.             AWARDS & PRESENTATIONS IN CONJUNCTION WITH AMERICAN EDUCATION WEEK

A.                 Superintendent’s CAPSS (Connecticut Association of Public School Superintendents) Student Awards

B.                 Special Recognition – Lindsey Fortunato – Selected for State Student Advisory Council on Education

C.                 Special Recognition – McGee Middle School Principal Brian Benigni – William Cieslukowski Outstanding First-Year Principal Award Sponsored by CAS

D.                 Berlin Board of Education – CABE Leadership Award

E.                  Introduction of 2006-2007 Building Teachers of the Year and the District Teacher of the Year

F.                  Support Staff Recognition Awards

G.                  “Friend of Berlin Schools” Awards

IV.              STUDENT PRESENTATION – McGEE MIDDLE SCHOOL

V.                 REORGANIZATION

A.                 Annual Election of Officers

1.      President

2.      Secretary

B.                 MOTIONS for Annual Schedule of Meetings and Fiscal Management

C.                 Appointment of Board Legal Counsel for 2006-2007

VI.              AUDIENCE OF CITIZENS

VII.           CONSENT AGENDA

A.                 Approval of Minutes

1.      Regular Meeting of October 23, 2006

2.      Special Meeting of November 2, 2006

B.                 Payment of Bills – Period ending October 31, 2006

C.                 Out-of-State Field Trip Request – Willard School – Nature’s Classroom, 1/22-25/07

AGENDA – ANNUAL MEETING – NOVEMBER 27, 2006 – CONTINUED

VIII.        INFORMATION AND REPORTS

A.                 Activity Fund Reports

1.      Berlin High School Enterprise Fund – Period ending Oct. 31, 2006

2.      Berlin Public Schools Activity Fund – Period ending Oct. 31, 2006

3.      Cafeteria Fund – Period ending Oct. 31, 2006

B.                 Superintendent’s Report on Strategic School Profiles for 2005-2006

C.                 Discussion of Options Contained in the NESDEC Long-Range School Facilities Planning Report

D.                 Committee Reports

IX.              RECOMMENDED ACTION

A.        Anticipated Appointment – Willard School Assistant Principal

X.                 ADJOURNMENT

2007-01-26 - Special Meeting

ANNUAL MEETING - MONDAY, NOVEMBER 19, 2007

REGULAR MEETING - APRIL 23, 2007

REGULAR MEETING - FEBRUARY 12, 2007

REGULAR MEETING - JULY 11, 2007

REGULAR MEETING - JULY 16, 2007

REGULAR MEETING - MAY 14, 2007

REGULAR MEETING - MAY 29, 2007

REGULAR MEETING - MONDAY, DECEMBER 10, 2007

REGULAR MEETING - MONDAY, OCTOBER 22, 2007

REGULAR MEETING - SEPTEMBER 10, 2007

REGULAR MEETING - SEPTEMBER 24, 2007

REGULAR MEETING - TUESDAY, OCTOBER 9, 2007

Special Meeting Minutes - May 15, 2007

BERLIN BOARD of EDUCATION
May 15, 2007
MINUTES
Special Meeting

Present:
John Richards, Chair
Julie Erickson
William Lutz
Kathy O’Donnell-Moss
Rachel Rochette

Absent None

The meeting was called to order by Board Secretary Richards Brochu at 7:32 a.m. in the Board of Education (the “Board”) meeting room at 238 Kensington Road, Berlin, CT.

Moved by Mrs. Rochette, seconded by Mr. Lutz to enter an executive session for the purposes of conducting an expulsion hearing at 7:33 a.m.

FAVOR: All
MOTION CARRIED: 5:0

Present: Board members Richards, Erickson, Lutz, O’Donnell-Moss, and Rochette.
Also, Superintendent Cicchetti, McGee Middle School Principal
Mr. B. Benigni, attorney for the Board Mr. Richard Mills, Student A, and Student A’s mother.

At 7:40 a.m., all but the Board members departed the meeting room.
At 7:43 a.m., all but the Board members returned to the meeting room.

Moved by Mrs. Erickson, seconded by Mrs. Rochette to return to regular session at 7:44 a.m.

FAVOR: All
MOTION CARRIED: 5:0

Moved by Mrs. O’Donnell-Moss, seconded by Mrs. Rochette that Student A be expelled from school, effective May 15, 2007 and continuing through May 15, 2008, based on Student A’s conduct in violating the Board’s Student Discipline policy by engaging in threatening behavior toward other students, through Student A’s creation of a “hit list” that included the names of other students, in or about April or May of 2007:

1. During the period of expulsion, the Board will provide Student A with an alternative educational program deemed appropriate by the Administration, in accordance with the provisions of Section 10-233d of the Connecticut General Statutes.

2. During the period of expulsion, Student A will not be permitted to be on school grounds and will not be permitted to attend or participate in any school-sponsored activities, with the sole exception of Student A’s participation in the alternative education program provided by the Board in accordance with the provisions of this Agreement.

3. Prior to the first day of the 2007-08 school year, the Superintendent will review Student A’s conduct, as well as Student A’s attendance and effort level in the alternative educational program. Based on that review, the Superintendent will determine, in his sole discretion, whether Student A should be readmitted to
school, effective on the first day of the 2007-08 school year.

4. If the Superintendent determines that Student A should be readmitted to school early in accordance with the preceding section, and if Student A subsequently commits any offense that would warrant suspension and/or expulsion under the policies of the Berlin Board of Education, the Superintendent may reinstate Student A’s expulsion for the remainder of the expulsion period, through May 15, 2008, without the need for any further proceedings before the Berlin Board of Education.

FAVOR: All
MOTION CARRIED: 5:0

Moved by Mrs. Erickson, seconded by Mr. Puzio to adjourn the meeting at 7:45 a.m.

FAVOR: All
MOTION CARRIED: 5:0

Submitted by, John M. Richards, Secretary
Berlin Board of Education

JMR: jmr (Original 5/24/07)

BOE ANNUAL MEETING - MONDAY, NOVEMBER 24, 2008

BOE Regular Meeting - January 26, 2008

SPECIAL MEETING - TUESDAY, JANUARY 22, 2008 (TENTATIVE)

SPECIAL MEETING - TUESDAY, JANUARY 29, 2008 (TENTATIVE)

Annual Meeting - November 24, 2008

BERLIN BOARD OF EDUCATION

November 24, 2008

MINUTES

ANNUAL MEETING

Attendance:      Gary Brochu

                        Michael Baczewski

                        Julie Erickson                          

                        Michelle Hartel

                        Irene Matulis                           

                        Kathleen O’Donnell-Moss                               

                        Christopher Puzio                                 Arrived at 7:03 p.m.                                                    

                        Anthony Recck                                                                        

                        John Richards                                                  

Also in attendance:  Superintendent of Schools Dr. Michael Cicchetti; Assistant Superintendent for Curriculum and Instruction Rena Klebart; Director of Business Operations Roman Czuchta; Director of Human Resources Joseph Costa; Principal of Griswold School Laurie Gjerpen; Principal of McGee Middle School Brian Benigni; Principal of Willard School Salvatore Urso; Principal of Hubbard School Alfred Souza; Principal of Berlin High School George Synnott; Assistant Principal of McGee Middle School Brenda Janik; Assistant Principal of Willard School Jen Derick; and Assistant Principal of Griswold School Eric Carbone.

I.          CALL TO ORDER

Mr. Brochu called the meeting to order at 7:01 p.m. in the auditorium at Catherine M. McGee Middle School, 899 Norton Road, Berlin, CT.  The Pledge of Allegiance was led by student, Evan Cornwall.  A moment of silence was observed.

II.        BOARD AND ADMINISTRATIVE COMMUNICATIONS

Ms. Erickson congratulated Board member Anthony Recck, re-elected three-year term member, and welcomed new three-year term Board members, Michael Baczewski and Irene Matulis.  Ms. Erickson commended all the individuals involved in the Veterans Day Programs in the Schools on November 12, 2008.

Ms. Matulis thanked the Board for the warm welcome she received.  Ms. Matulis reported on her attendance at the Veterans Day Programs in the Schools, commenting how proud she was of the work the Griswold students did as well as the town-wide program honoring Berlin veterans at the McGee Middle School on the evening of November 12, 2008.

Mr. Recck also attended the Veterans Day Programs in the Schools and echoed the comments of Ms. Erickson and Ms. Matulis.

Ms. O’Donnell-Moss congratulated Board member Anthony Recck, re-elected three-year term member, and welcomed new three-year term Board members, Michael Baczewski and Irene Matulis.  Ms. O’Donnell- Moss reported on her attendance at the Veterans Day Programs in the Schools.  Ms. O’Donnell-Moss reported the Berlin Educational Council met on November 12, 2008.  Ms. O’Donnell-Moss reported on her attendance at the CABE/CAPSS convention, noting the wonderful, well received presentation of Dr. Cicchetti, Mr. Brochu and Ms. Hartel. 

Mr. Puzio congratulated Board member Anthony Recck, re-elected three-year term member, and welcomed new three-year term Board members, Michael Baczewski and Irene Matulis.  Mr. Puzio also attended the Veterans Day Programs in the Schools and echoed the sentiments of the Board members, noting he never saw his son so engaged in speaking with his grandfather.  Mr. Puzio noted his attendance at the CABE/CAPSS convention and his participation on a panel discussion at a seminar this past weekend for physical education, health, fitness, and dance.

Ms. Hartel reported on her attendance at the Ellis Island Simulation at Willard School, recommending it to all Board members.

Mr. Baczewski thanked the Board for the warm welcome he received and noted how very proud a moment this was, not only to have been born and raised in Berlin but to now be serving here today.

Mr. Richards reported on his attendance at a recent CREC meeting wherein State Department of Education, Deputy Commissioner George Coleman spoke concerning the Sheff comprehensive management plan.  Mr. Richards welcomed new three-year term Board members, Michael Baczewski and Irene Matulis.

Ms. Klebart reported the Adult Education Program completed a compliance review; the district data team met with a data specialist from the Farmington Board of Education, researching systems for student performance; and the district will be working with SERC as it relates to Response to Intervention.

Mr. Costa reported the Office of Civil Rights concluded a facilities audit of the Berlin High School.  An additional audit will be conducted December 15.

Mr. Czuchta reported a random audit of the New Britain Transportation Company was conducted this past week and the findings were positive.

Dr. Cicchetti thanked McGee for all they did to contribute to this Board meeting, especially Principal Brian Benigni, Mrs. Maio, Mrs. Janik,  and support staff, and Mrs. Terlecky and Mrs. Bradshaw and their students for the beautiful musical performances.  Dr. Cicchetti echoed the sentiments and comments of the Board regarding the Veterans Day Programs in the Schools, noting this program reached out to every corner of the Berlin community.  Dr. Cicchetti reported that he participated with three district administrators in the three-day Change Leadership training at Harvard. 

Mr. Brochu congratulated Board member Anthony Recck, re-elected three-year term member, and welcomed new three-year term Board members, Michael Baczewski and Irene Matulis.  Mr. Brochu also attended the Veterans Day Programs in the Schools and echoed the sentiments of the Board members, applauding Dr. Cicchetti as this program was clearly his vision.  Mr. Brochu reported on his attendance at the Chamber of Commerce breakfast last week and at the CABE/CAPSS convention wherein the Board earned its third CABE Board Leadership award. 

Dr. Cicchetti introduced Mrs. Sue Weber, President of the Berlin Education Association.  Mrs. Weber spoke on behalf of the 270 certified teachers in the District, as they celebrated American Education Week, last week.  She made remarks regarding how it takes a village to raise and educate a child and introduced three generations of the Zapatka family from Willard School. 

III.       STUDENT PRESENTATION – CATHERINE M. McGEE SCHOOL

The McGee Middle School Jazz Ensemble and Sound Express Choral Group performed selections during the first half of the Board meeting.

IV.       AWARDS & PRESENTATIONS IN CONJUNCTION WITH AMERICAN EDUCATION WEEK

A.                 Certificate of Appreciation Awards to Former Board Members Gary Lukens and William Lutz

Certificate of Appreciation Award was presented to William Lutz to recognize and thank him for his service to the Board of Education.  Mr. Brochu introduced and spoke on behalf of Mr. Lutz.  Mr. Lukens was unable to attend but was recognized for his service.

Mr. Lutz thanked the Board and the entire Berlin community.  Mr. Lutz noted the Town is very fortunate to have this Board of Education as it serves with a singular purpose, continuous improvement, and without any political agenda.

B.                 Superintendent’s CAPSS (Connecticut Association of Public School Superintendents) Student Awards

Ten students received the Connecticut Association of Public School Superintendents (CAPSS) Superintendent/Student Award Recognition Program, “Certificate of Excellence” award.  Students were selected for this prestigious annual award based upon criteria such as demonstrated leadership to the school community, community service and service to others, and academic prowess relative to ability.  Building Principals and Dr. Cicchetti presented awards to fifth graders Carolyn Stickel and Alan Guild from Griswold School; Emily Gombotz and Evan Cornwall from Hubbard School; and Alexandria Perrone and Jacob Harris from Willard School.  Also recognized were eighth graders Emily Michaud and Nicholas Strain from McGee Middle School; and seniors Erica Barnes and Mark Wagoner from Berlin High School.  Each student received a special CAPSS Diploma and a book store gift card.

C.                 Introduction of 2008-2009 Building Teachers of the Year and the District Teacher of the Year

Dr. Cicchetti recognized the following Building Teachers of the Year for 2008-2009: Donna Logan from Griswold; Michelle Wendehack from Willard; Jeanne Phippen from McGee; and David Scannell from Berlin High School.  Megan Sirois from Hubbard School was recognized as the Berlin School District’s 2009 Teacher of the Year.  They received a certificate of recognition, a book store gift card, and a copy of Parker J. Palmer’s book, The Courage To Teach.

D.                 Support Staff Recognition Awards

Dr. Cicchetti and Ms. Klebart recognized the following support staff for their outstanding performance and dedication to the students, staff, and parents of the Berlin Public Schools.  This year’s recipients were Judy McCormack, Griswold; Mary Ann Yale, Hubbard; Ron Cox, Willard; Nancy Schneider, McGee; Marie Siegal, Berlin High; and Nancy Boccuzzio for the Board of Education Central Office. They were presented with a certificate of appreciation and recognition along with a book store gift card.

E.                  “Friend of Berlin Schools” Awards

The “Friend of Berlin Schools” awards are awarded annually to those volunteers nominated by each school’s administration, PTO or community, and selected by the Board of Education for their outstanding contributions as a volunteer who has devoted time and energy to helping the children and schools of the Berlin Public Schools.  Board President Brochu recognized this year’s recipients:  Jan Sakowicz, Griswold; Joyce Jenkins, Hubbard; Jennifer Chant, Willard; Alisha Bouchard and Angie Zima, McGee; and Patricia Tedesco for Berlin High.  They were presented with a certificate of appreciation and recognition along with a book store gift card.

V.        SPECIAL PRESENTATION FROM THE KENSINGTON-BERLIN SUNRISE ROTARY CLUB

Scott Skates, incoming president and chairman of “The Gift of Words” project, for the Kensington-Berlin Sunrise Rotary Club, announced to the Board the Rotary Club’s donation of dictionaries to all third grade students as part of the National Rotary Dictionary Project.  This is the second year that the Rotary Club generously provided dictionaries to each third grade student.  A copy of a letter that will go home to parents from the Rotary Club was provided to the Board. Mrs. Klebart received the dictionary on behalf of the district.

From 8:23 p.m. to 8:43 p.m., a short recess was held for refreshments and to informally meet the award recipients, and their family and friends.

VI.       REORGANIZATION

A.                 Annual Election of Officers

1.      President

2.      Secretary

Mr. Brochu reconvened the meeting.  The election of officers shall be conducted in accordance with State Statute 10-218.  Elections shall be in open session.  Board of Education past practice has been that elections are carried out using signed ballots.  Also, according to Policy BCB, officers shall be elected from the Board, “…each of whom shall be elected by majority ballot.”

1.                  President:  Ms. O’Donnell-Moss nominated Mr. Brochu.  The Superintendent collected the signed ballots and announced that Mr. Brochu was unanimously affirmed, 9-0.

2.                  Secretary:   Ms. Erickson nominated Ms. Hartel.  The Superintendent collected the signed ballots and announced that Ms. Hartel was unanimously affirmed, 9-0.

B.                 MOTIONS for Annual Schedule of Meetings and Fiscal Management

1.                  Moved by Ms. O’Donnell-Moss, seconded by Mr. Recck, to approve the Annual Schedule of Regular Meetings in accordance with policy BCA .

FAVOR:  ALL

MOTION CARRIED:  8:0

2.                  Moved by Mr. Richards, seconded by Ms. Hartel, that Roman J. Czuchta be designated Treasurer of the Berlin High School Enterprise Fund, the Berlin Public Schools Activity Fund, and the Cafeteria Account.

FAVOR:  ALL

MOTION CARRIED:  8:0

3.                  Moved by Mr. Richards, seconded by Ms. Erickson, that Carol Ranieri, Deborah Batista and Judith Varley be designated Assistant Treasurers of the Cafeteria Fund.

FAVOR:  ALL

            MOTION CARRIED:  8:0

4.                  Moved by Ms. Erickson, seconded by Mr. Puzio, that each principal and the Assistant Superintendent for Curriculum and Instruction be designated Assistant Treasurers of the Berlin Public Schools Activity Fund.

FAVOR:  ALL

MOTION CARRIED:  8:0

5.                  Moved by Ms. O’Donnell-Moss, seconded by Mr. Recck, that George Synnott, Janet Parlato, James Sachs and Marie Ralph be appointed Assistant Treasurers of the Berlin High School Enterprise Fund.

FAVOR:  ALL

            MOTION CARRIED:  8:0

At this time, Meeting Chair passed from Gary Brochu, President, to Michelle Hartel, Secretary. 

C.                 Appointment of Board Legal Counsel for 2008-2009

In accordance with Board Policy BCG, the legal counsel to represent the Board of Education for the next year, 2008-2009, should be selected at this time.  Mr. Brochu did not take part in any discussion or voting.

Moved by Mr. Richards, seconded by Ms. Matulis, that the law firm of Shipman & Goodwin of Hartford be appointed to continue as the Board of Education counsel for the 2008-2009 year and that they should be so informed.

FAVOR:         ALL  

MOTION CARRIED:  8:0:1; with Mr. Brochu abstaining.

At this time, Meeting Chair passed from Michelle Hartel, Secretary, to Gary Brochu, President.

VII.     AUDIENCE OF CITIZENS

Nothing to report.

VIII.    CONSENT AGENDA

A.                 Approval of Minutes - Regular Meeting of October 27, 2008

B.                 Payment of Bills – Period ending October 31, 2008

Moved by Ms. Erickson, seconded by Mr. Recck, to approve the consent agenda as presented.

FAVOR:         ALL  

MOTION CARRIED:  8:0

IX.       INFORMATION AND REPORTS

            A.        Activity Fund Reports

1.      Berlin High School Enterprise Fund – Period ending Sept. 30, 2008

2.      Berlin Public Schools Activity Fund – Period ending Sept. 30, 2008

3.      Cafeteria Fund – Period ending September 30, 2008

These reports were noted with interest.

            B.         Superintendent’s Report on Strategic School Profiles for 2007-2008

As required by CGS 10-220c, Dr. Cicchetti presented the Strategic School and District Profile reports to the Board of Education “…no later than the first regularly scheduled public meeting of the Board following November 1, 2007.”    These reports are derived from several annual state reports submitted by the District, including, but not limited to, the ED001 Fall School Report, the ED006 Student Census/Racial Survey Report, and the ED163 Teacher Certification Report.  As such, some of the information in these reports is dated.  Dr. Cicchetti indicated that there is overall consistency in the reports.  He highlighted that Berlin continues to see a consistently high percentage (92.5%) of students who attended Berlin schools the previous year, indicating stability of our student population; a high percentage of our kindergarten students who attended preschool (89.5%); enrollment is stable with about a 1% drop; graduation drop-out rates remain consistent; and per pupil expenditure that, although higher than last year, remains proportionally below the DRG and State Averages.  Dr. Cicchetti also indicated that class sizes are stable and consistent; however, indicated that the district will continue to carefully monitor the kindergarten enrollment, not only from the data provided in this report but also from his October 1, 2008, District Enrollment report and enrollment projections that have been prepared by two independent sources.  Dr. Cicchetti also noted the significant increase in the percentage of students with disabilities participating in the State CMT (63.5%) without any type of accommodation.  

In response to Ms. Erickson’s inquiry concerning the one gifted and talented student listed in the district profile, Dr. Cicchetti will report back with information in the Board’s weekly Update.

In response to Ms. Erickson’s inquiring if this is the first time the report contains reporting of disciplinary offenses, Dr. Cicchetti responded that it is the first year for such information, most likely associated with pending changes in state legislation regarding in-school versus out-of-school suspensions.

C.        Educational Specifications for Griswold School Relocatable Classrooms – Status Report

Director of Business Operations Roman Czuchta reported the RFQ (Requests for Qualifications) and RFP (Requests for Proposals) for architectural services has been completed and bids are due December 11, 2008. 

            D.        Technology Bond – Status Report

Director of Business Operations Roman Czuchta reported the work for the rewiring for the local area network continues and is completed in four of the five schools.  In the next phase, which has gone out to bid, the actual infrastructure for the switches and wiring will be able to hook into the actual fiber wire once it is connected to the buildings.

X.        RECOMMENDED ACTION

A.        Policy Revision – Second Reading/Adoption

Accompanying the agenda were the proposed new 9000 series policies that will replace all policies found in Section A (Foundations and Basic Commitment) and Section B (Board Governance and Operation) of the existing Board of Education Policy Book.  A first reading of the policies was conducted at the October 27, 2008 Board of Education meeting.  The 9000 series policies were prepared by Shipman and Goodwin, with recommended additions and modifications from the Board’s Ad-hoc Committee (Board president and committee chairpersons) and from members of the full Board. 

The following 9000 series policies were recommended for adoption. 

Policy 9001      Committees

Policy 9005      Conflict of Interest

Policy 9010      Construction and Posting of Agenda

Policy 9015      Filling Vacancies on the Board

Policy 9020      Formulation, Adoption, Amendment or Deletion of Administrative Regulations

Policy 9025      Formulation, Adoption, Amendment or Deletion of Bylaws

Policy 9030      Formulation, Adoption, Amendment or Deletion of Policies

Policy 9035      Meeting Conduct

Policy 9040      Minutes

Policy 9045      Oath of Office

Policy 9046      Board Organizational Meeting

Policy 9050      Officers

Policy 9050.1   Official Duties – President

Policy 9050.2   Official Duties – Secretary

Policy 9055      School Attorney

Policy 9060      Public Meetings and Executive Session

Policy 9065      Quorum and Voting Procedures

Policy 9070      Removal of Board Officers

Policy 9075      Role of Board and Members

Policy 9080      Suspension of Policies, Bylaws or Administrative Regulations

Policy 9085      Time, Place and Notice of Meetings

Policy 9090      Transaction of Business

Moved by Mr. Puzio, seconded by Ms. Matulis, to delete all polices in Section A (Foundations and Basic Commitment) and Section B (Board Governance and Operation) of the existing Board of Education Policy Book and to adopt the new 9000 series policies, which include 9001, 9005, 9010, 9015, 9020, 9025, 9030, 9035, 9040, 9045, 9046, 9050, 9050.1, 9050.2, 9055, 9060, 9065, 9070, 9075, 9080, 9085, and

9090, as presented.

FAVOR:         ALL  

MOTION CARRIED:  8:0

XI.       ADJOURNMENT

Moved by Mr. Recck, seconded by Ms. Erickson, to adjourn the meeting at 9:07 p.m.

FAVOR:         ALL  

MOTION CARRIED:  8:0

Respectfully submitted,

Michelle Hartel, Secretary, Berlin Board of Education

REGULAR MEETING - MONDAY, DECEMBER 8, 2008

Regular Meeting Minutes - December 8, 2008

BERLIN BOARD OF EDUCATION

December 8, 2008

MINUTES

REGULAR MEETING

Attendance:      Gary Brochu

                        Michael Baczewski

                        Julie Erickson                          

                        Michelle Hartel                         Absent

                        Irene Matulis                           

                        Kathleen O’Donnell-Moss                               

                        Christopher Puzio                                                                                           

                        Anthony Recck                         Arrived at 7:43 p.m.                                                                             John Richards                                                          

Also in attendance:  Superintendent of Schools Dr. Michael Cicchetti; Assistant Superintendent for Curriculum and Instruction Rena Klebart; Director of Business Operations Roman Czuchta; Director of Human Resources Joseph Costa; Principal of McGee Middle School Brian Benigni; and Principal of Berlin High School George Synnott.

I.          CALL TO ORDER

Mr. Brochu called the meeting to order at 7:02 p.m. in the Board of Education (“the Board”) meeting room at 238 Kensington Road, Berlin, CT.  The Pledge of Allegiance was recited.  A Moment of Silence was observed.

At this time, item V. was moved up in the agenda.  Hearing no objection, this item was addressed. 

V.        SPECIAL PRESENTATIONS

A.        Superintendent’s CAPSS (Connecticut Association of Public School Superintendents) Student Award – Erica Barnes – Berlin High School

The administration and staff selected ten students to receive the Connecticut Association of Public School Superintendents (CAPSS) Superintendent/Student Award Recognition Program, “Certificate of Excellence” award.  Students are selected for this prestigious annual award based upon criteria such as demonstrated leadership to the school community, community service and service to others, and academic prowess relative to ability.  Building Principal Mr. Synnott and Dr. Cicchetti recognized Senior Erica Barnes tonight as she was unable to attend the November Annual Meeting to receive her award with the other recipients.  She received a special CAPSS Diploma and a book store gift card.

B.               “Friend of Berlin Schools” Award  - Alisha Bouchard – McGee School

The “Friend of Berlin Schools” awards are awarded annually to those volunteers nominated by each school’s administration, PTO’s or community, and selected by the Board of Education for their outstanding contributions as a volunteer who has devoted time and energy to helping the children and schools of the Berlin Public Schools.  Board President Brochu recognized tonight this year’s recipient from McGee School Alisha Bouchard as she was unable to attend the November Annual Meeting to receive her award with the other award recipients.  She was presented with a certificate of appreciation and recognition along with a book store gift card. 

II.        BOARD AND ADMINISTRATIVE COMMUNICATIONS

Ms. Matulis reported that she had the honor to meet and speak with John Stokes, one of the plaintiffs covered under the Brown v. Board of Education litigation.  As a result of speaking with him, she hopes to be able to use his insight and courage to deal with issues that may come before this Board.

Ms. O’Donnell-Moss reported on the Communication and Alignment Committee meeting held last week. 

Mr. Baczewski commended the efforts of the UpBeat students for standing out in the cold, selling Christmas trees on Friday, November 28, 2008, for the Kiwanis Club.

Mr. Richards reported on the Resources and Capacity-building Committee meeting held on December 1, 2008; some of the topics will be addressed later in the agenda.  Mr. Richards tendered his resignation to the Board, effective following tonight’s meeting.  He said it has been a pleasure to provide eleven years of dedicated service to the community of Berlin, sharing his passion for education as well as serving as an advocate for the youth of Berlin.  Mr. Richards noted his good fortune to have spent all of his years working with Gary Brochu working cooperatively in the best interests of the children of Berlin. 

At this time, the normal order of Board communications was interrupted wherein Board members and Dr. Cicchetti reflected on Mr. Richard’s years of service to the Board. 

Mr. Costa reminded the Board that he will be looking for Board members to participate in the search committees for Director of Pupil Personnel Services and Assistant Principal for McGee Middle School. 

Mr. Czuchta updated the Board for the buzz-in and keyless entry systems as well as the security measures for the schools.  Mr. Czuchta reported on grant money that has become available from the Department of Environmental Protection to retrofit diesel school buses with emission control devices. 

Ms. Klebart reported on the District Data Team and district kindergarten teachers meetings recently held. 

Dr. Cicchetti, on behalf of the administration and staff, extended a thank you to the Board for the new furniture for the Board of Education meeting room, noting that the old furniture had been unsafe and had collapsed on individuals on occasion.  The new tables will also allow more training to take place at central office.  Dr. Cicchetti reported on his attendance at the Association for Supervision and Curriculum Development workshop in Boston this past Thursday, Friday and Saturday.  Dr. Cicchetti noted he will be representing the District at the Veterans of Foreign Wars 25^th anniversary on Sunday.  Dr. Cicchetti shared a letter Joy Cooper, teacher at McGee Middle School, received from Dr. Ron Eugene Surrey, a participant in the Veterans Day Programs at McGee Middle School.

Mr. Brochu welcomed new three-year term Board members Michael Baczewski and Irene Matulis.  Mr. Brochu reported on his conversation with a researcher from the Harvard Education School who is writing an article and book concerning high performance school districts and Boards of Education.  Mr. Brochu invited her to speak with Dr. Cicchetti and visit the district.  Mr. Brochu reported on the facilitator training he received at the Connecticut Center for School Change.   

III.       RECOMMENDED ACTION (Part I)

A.           Textbook Adoption

Berlin High School Principal George Synnott and Assistant Superintendent for Curriculum and Instruction Rena Klebart recommended that the textbooks Forensic Science: Fundamentals and Investigations by Anthony J. Bertino and published by South-Western Cengage Learning and A Survey: American History by Alan Brinkley and published by McGraw Hill be adopted.  The first textbook will be used as part of the Science elective: Forensic Science for students in grades 11 and 12.  The second textbook will be used as part of the Advanced Placement United States History course for students in grade 11.  The textbooks recommended for adoption were reviewed and endorsed by the Curriculum Council and by the Board’s Leadership, Accountability, and Measurement Committee.

Moved by Ms. O’Donnell-Moss, seconded by Mr. Puzio, to approve the adoption of the textbooks, Forensic Science: Fundamentals and Investigations by Anthony J. Bertino and published by South-Western Cengage Learning and A Survey: American History by Alan Brinkley and published by McGraw Hill.  

FAVOR:         ALL  

MOTION CARRIED:  7:0

IV.       STUDENT PRESENTATION – BERLIN HIGH SCHOOL

Berlin High School Seniors Eric Pick, Steven Lewczyk, Jason Gundry, JR Dynak and Junior Doug Ferraguto along with Chris Wolfe and Ruth Jarusinsky, presented information on the development of the Veterans Video Project.  The students described the work that they did in preparing for this project and Mr. Wolfe and Ms. Jarusinsky explained the interdisciplinary approach which was taken in its development.  An eleven-minute DVD was shown at the end of the presentation.

From 8:20 p.m. to 8:34 p.m. a short recess was held.

VI.       AUDIENCE OF CITIZENS

Nothing to report.

VII.     CONSENT AGENDA

A.                 Approval of Minutes - Regular Meeting of November 24, 2008

B.                 Payment of Bills – Period ending November 30, 2008

C.                 Overnight Field Trip Request – Berlin High School – Washington, D.C.

Moved by Ms. O’Donnell-Moss, seconded by Ms. Erickson, to approve the consent agenda as presented.

FAVOR:         ALL  

MOTION CARRIED:  7:0

VIII.    INFORMATION AND REPORTS

            A.        Activity Fund Reports

1.      Berlin High School Enterprise Fund – Period ending Oct. 31, 2008

2.      Berlin Public Schools Activity Fund – Period ending Oct. 31, 2008

3.      Cafeteria Fund – Period ending Oct. 31, 2008

These reports were noted with interest.

            B.         Adult Education

Adult Education Director Nancy Testori and Assistant Superintendent for Curriculum and Instruction Rena Klebart provided an overview of the adult education program including program offerings, funding sources, compliance review, and community outreach.  Mrs. Testori assumed leadership for the Adult Education Program this past August.  She shared with the Board ways in which the program is being redefined and answered questions from the Board. 

            C.        Educational Specifications for Griswold School Relocatable Classrooms – Status Report

Director of Business Operations Roman Czuchta reported that the RFQ (Requests for Qualifications) and RFP (Requests for Proposals) for architectural services have been completed and that a walk through took place last week with seven interested architects.  The bids are due back to the Public Building Commission by December 11. The Public Building Commission will interview three architects next Wednesday and then proceed to the Town Council for funding for the preliminary plans and specifications. 

            D.        Technology Bond – Status Report

Director of Business Operations Roman Czuchta reported the rewiring for the local area network is completed in all the schools.  Testing will begin in January and schools will come online in February. 

IX.       RECOMMENDED ACTION (Part II)

            B.         Berlin High School 2009-2010 Program of Studies

Principal George Synnott presented to the Board of Education, for its consideration and approval, new course offerings and changes to the Berlin High School Program of Studies for 2009-10.  Mr. Synnott

highlighted the changes and responded to questions from Board members.  A summary sheet of proposed changes accompanied the agenda.  The changes were reviewed and discussed by the Leadership, Accountability, and Measurement Committee at their December 1, 2008 meeting.

Moved by Ms. Erickson, seconded by Mr. Richards, to approve the new course offerings and revisions to the Berlin High School Program of Studies for the 2009-2010 school year as presented.

FAVOR:         ALL  

MOTION CARRIED:  8:0

            C.        403(b) Plan

On July 26, 2007, the IRS published final 403(b) regulations which apply to retirement savings arrangements sponsored by public schools and will generally be effective starting January 1, 2009.  The final regulations include a comprehensive update of 40 years of requirements under Section 403(b) and include the requirement that schools develop a written plan document that outlines provisions allowed under a 403(b) plan.  Mr. Czuchta provided the Board with an overview of the items that need to be accomplished prior to January 1, 2009 as a result of the regulations of the IRS concerning 403(b) plans.  A 403(b) plan voted and approved by the Board of Education has to be in place prior to January 1, 2009.  The Board was provided with a model 403(b) plan, which has been reviewed by the Resources and Capacity-building Committee, as well as the Board’s attorney, for compliance with IRS regulations.  Mr. Czuchta noted that once the plan is approved, a letter will go out to all current participants advising them of the companies that are viable to receive contributions and those that are not as well as advising individuals that may be in the group that no longer participates what to do to secure their funds.  In response to Mr. Recck’s request, the Board will be provided with a copy of this correspondence. 

Moved by Mr. Richards, seconded by Mr. Recck, to approve the resolutions, as presented, regarding the Berlin Board of Education’s 403(b) Plan.

FAVOR:         ALL  

MOTION CARRIED:  8:0

D.                 Administrator Evaluation Plan

For the past two years, a team of administrators - Superintendent of Schools Michael Cicchetti, Assistant Superintendent Rena Klebart, McGee Middle School Principal Brian Benigni, Griswold School Principal Laurie Gjerpen, and Berlin High School Assistant Principal James Sachs - have worked on developing an Administrator Evaluation Plan for the District.  The team worked on various components of the plan and brought these components, as they were completed, to the Administrative Council for their review, discussion, and feedback. The proposed Administrator Evaluation Plan was provided in the agenda packet for the Board’s review and consideration.  The document was reviewed and discussed by members of the Leadership, Accountability, and Measurement Committee at their December 1 meeting.  Several of the plan’s components parallel the new Professional Growth and Evaluation plan that is used with certified teaching staff.

Dr. Cicchetti acknowledged the team of administrators for their work in developing the Administrator Evaluation Plan for the district and Nancy Boccuzzio for her excellent work in compiling the document. 

Dr. Cicchetti provided an introductory overview of the Administrator Evaluation Plan, noting its primary purpose is to build the capacity of school and district leaders so that they can successfully plan, implement, and sustain continuous improvement initiatives leading to the highest quality of teaching and learning.  In Dr. Cicchetti’s introduction, he highlighted differentiated supervision and evaluation; continuous improvement; individual professional leadership goals; and resources and professional development.

As part of the presentation Ms. Klebart provided an overview of the Statement of Purpose and Goal; Guiding Beliefs; and phases of the Administrator Evaluation Plan.  Mr. Benigni provided an overview of the actual components of the Administrator Evaluation Plan. 

Moved by Ms. O’Donnell-Moss, seconded by Mr. Recck, to adopt the Administrator Evaluation Plan as presented.

FAVOR:         ALL  

MOTION CARRIED:  8:0

E.                  Professional Growth and Evaluation Plan

Two years ago, Assistant Superintendent Rena Klebart brought to the Board for review and discussion a new Professional Growth and Evaluation Plan.  The plan, required of districts by the State Department of Education, outlines procedures for the supervision and evaluation of certified staff.  The development of the plan was the collective efforts of the teachers and administrators who serve on the District’s Professional Growth and Evaluation Committee, the Administrative Council, and the Board’s Leadership, Accountability, and Measurement Committee.  The plan has undergone some revision since its implementation two years ago, the result of which is a plan that is valued by District staff and recognized by the State Department of Education as an exemplary document.  The State requires that the Professional Growth and Evaluation Plan be formally adopted by the Board of Education.  The revised Professional Growth and Evaluation Plan was provided in the agenda packet for the Board’s review and consideration.  Ms. Klebart highlighted the minor changes:  optional individual goals for each of the teachers; minor shifting of timelines; and online electronic forms.

Moved by Ms. Erickson, seconded by Ms. O’Donnell-Moss, to adopt the Professional Growth and Evaluation Plan as presented.

FAVOR:         ALL  

MOTION CARRIED:  8:0

X.        EXECUTIVE SESSION

            A.        Unaffiliated Employee Contract – Director of Food Services

B.         Discussion of Contract for the Superintendent of Schools

At 10:28 p.m., a motion was made by Mr. Recck, seconded by Ms. O’Donnell-Moss, to go into Executive Session to discuss materials relative to the Unaffiliated Employee Contract – Director of Food Services. 

FAVOR:        ALL

MOTION CARRIED:  8:0 

In attendance for Executive Session were Board members Brochu, Baczewski, Erickson, Matulis, O’Donnell-Moss, Puzio, Recck and Richards.  In addition, Dr. Cicchetti and Mr. Czuchta were present.

At 10:33 p.m., the Board returned to open session.

XI.       RECOMMENDED ACTION (Part II)

            A.        Unaffiliated Employee Contract – Director of Food Services

Moved by Ms. Erickson , seconded by Mr. Recck , to approve the proposed salary for the Food Services Director for the 2008-2009 school year retroactive to July 1, 2008.

FAVOR:         ALL

MOTION CARRIED:  7:0:1 (Mr. Baczewski abstained)

B.     Contract for the Superintendent of Schools

At 10:35 p.m., a motion was made by Mr. Recck, seconded by Ms. O’Donnell-Moss, to go into Executive Session to discuss the Superintendent’s contract terms. 

FAVOR:        ALL

MOTION CARRIED:  8:0 

In attendance for Executive Session were Board members Brochu, Baczewski, Erickson, Matulis, O’Donnell-Moss, Puzio, Recck and Richards.

            At 11:35 p.m. the Board returned to open session

Moved by Ms. Erickson, seconded by Mr. Puzio, to authorize the Board chair to negotiate and finalize the proposed contract for the Superintendent of Schools for the 2008-2009 school year retroactive to July 1, 2008.

FAVOR:         ALL

MOTION CARRIED:  9:0

XII.     ADJOURNMENT

Moved by Mr. Recck, seconded by Ms. O’Donnell-Moss, to adjourn the meeting at 11:36 p.m.

FAVOR:         ALL  

MOTION CARRIED:  8-0

Respectfully submitted,

Gary Brochu, President, Berlin Board of Education

BOE REGULAR MEETING - MONDAY, JANUARY 12, 2009

BOE SPECIAL MEETING - WEDNESDAY, JANUARY 14, 2009

TENTATIVE – WEATHER MAKE-UP DATE IF NEEDED

BOE REGULAR MEETING - MONDAY, FEBRUARY 9, 2009

Regular Meeting Agenda - February 23, 2009

BOE REGULAR MEETING - Monday, March 23, 2009

BOE Regular Meeting - Monday, March 9, 2009

BOE REGULAR MEETING - Monday, April 13, 2009

BOE Regular Meeting

BOE Regular Meeting

BOE Regular Meeting Agenda

BOE Meeting Agenda

BOE Regular Agenda

BOE Meeting Agenda

BOE Regular Meeting Agenda

BOE Regular Meeting - Monday, September 28, 2009

BOE Regular Meeting

BOE Regular Meeting - Monday, October 26, 2009

BOE Regular Meeting - Tuesday, October 13, 2009

BOE Regular Meeting - Monday, November 23, 2009

BOE Regular Meeting - Monday, December 14. 2009

BOE Regular Meeting - Monday, April 26, 2010

BOE Regular Meeting - Monday, April 12, 2010

BOE Regular Meeting - Monday, August 23, 2010

BOE Regular Meeting - Monday, February 22, 2010

BOE Regular Meeting - Monday, February 8, 2010

BOE Regular Meeting - Monday, January 11, 2010

BOE Regular Meeting - Monday, January 25, 2010

BOE Regular Meeting - Monday, July 19, 2010

BOE Regular Meeting - Monday, June 14, 2010

BOE Regular Meeting - Monday, June 28, 2010 - CANCELLED

BOE Regular Meeting - Monday, March 8, 2010

BOE Regular Meeting - Monday, May 10, 2010

BOE Special Meeting - May 11, 2010

BOE Special Meeting - Monday July 19, 2010