Board Of Education

Gary R. Brochu, President
Michelle Hartel, Secretary

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Agenda

Click here for a list of recently posted Agendas or click on a year below to browse agendas by date.

2006

2006 Agendas

01/09/2006

REGULAR MEETING
BERLIN BOARD OF EDUCATION
BERLIN PUBLIC SCHOOLS
MONDAY, JANUARY 9, 2006
7:00 P.M. – BOARD OF EDUCATION MEETING ROOM
TOWN HALL COMPLEX

AGENDA

I.    CALL TO ORDER
Pledge of Allegiance - Moment of Silence

II.    BOARD AND ADMINISTRATIVE COMMUNICATIONS

III.    STUDENT PRESENTATION – MCGEE MIDDLE SCHOOL

IV.    AUDIENCE OF CITIZENS

V.    CONSENT AGENDA
A.    Approval of Minutes
1.  Regular Meeting of December 12, 2005
        B.    Payment of Bills – Period ending November 30, 2005
        C.    Out-of-State Field Trip Requests – Willard School

VI.    PERSONNEL
A.    Appointments
B.    Retirements

VII.        INFORMATION AND REPORTS
A.    Activity Fund Reports
1.    Berlin High School Enterprise Fund – Period ending November 30, 2005
2.    Berlin Public Schools Activity Fund – Period ending November 30, 2005
3.    Cafeteria Fund – Period ending November 30, 2005

VIII.        RECOMMENDED ACTION

01/23/2006

REGULAR MEETING
BERLIN BOARD OF EDUCATION
BERLIN PUBLIC SCHOOLS
MONDAY, JANUARY 23, 2006
7:00 P.M. – BOARD OF EDUCATION MEETING ROOM
TOWN HALL COMPLEX

AGENDA



I. CALL TO ORDER

Pledge of Allegiance - Moment of Silence

II. BOARD AND ADMINISTRATIVE COMMUNICATIONS

III. AUDIENCE OF CITIZENS

IV. CONSENT AGENDA

A. Approval of Minutes

1. Regular Meeting of January 9, 2006

B. Out-of-State Field Trip Requests – McGee Middle School

V. RECOMMENDED ACTION

A. Policy Revisions – Second Reading and Recommended Adoption

1. Policy BCE – Permanent Committees

2. Policy BCEA – Leadership, Accountability and Measurement Committee

3. Policy BCEB – Communications and Alignment Committee

4. Policy BCEC – Resources and Capacity-Building Committee

VI. 2006-2007 PROPOSED BUDGET PRESENTATION

A. Secondary Principals’ Budget Presentation

VII. EXECUTIVE SESSION

The Board may enter into executive session for the purpose of discussing an administrator’s

retirement plans.

VIII. ADJOURNMENT

01/26/2006 (Tentative)

TENTATIVE – WEATHER MAKE-UP DATE IF NEEDED*


SPECIAL MEETING
BERLIN BOARD OF EDUCATION
BERLIN PUBLIC SCHOOLS
TUESDAY, JANUARY 24, 2006
7:00 P.M. – BOARD OF EDUCATION MEETING ROOM
TOWN HALL COMPLEX

AGENDA



I. CALL TO ORDER

II. BUDGET PRESENTATIONS

II. ADJOURNMENT







• - In the event one of the special meetings needs to be postponed due to inclement weather, this

meeting is scheduled in place of it and will be clarified at that time.




 

SPECIAL MEETING
BERLIN BOARD OF EDUCATION
BERLIN PUBLIC SCHOOLS
WEDNESDAY, JANUARY 25, 2006
7:00 P.M. – BOARD OF EDUCATION MEETING ROOM
TOWN HALL COMPLEX


AGENDA



I. CALL TO ORDER

II. BUDGET PRESENTATIONS

A. Special Education Budget

B. District-wide Non-instructional Programs

C. Board of Education Overall Review

III. ADJOURNMENT

 

TENTATIVE – WEATHER MAKE-UP DATE IF NEEDED*

SPECIAL MEETING
BERLIN BOARD OF EDUCATION
BERLIN PUBLIC SCHOOLS
THURSDAY, JANUARY 26, 2006
7:00 P.M. – BOARD OF EDUCATION MEETING ROOM
TOWN HALL COMPLEX

AGENDA

I. CALL TO ORDER

II. BUDGET PRESENTATIONS

III. ADJOURNMENT

• - In the event one of the special meetings needs to be postponed due to inclement weather, this

meeting is scheduled in place of it and will be clarified at that time.

02/27/2006

REGULAR MEETING

BERLIN BOARD OF EDUCATION

BERLIN PUBLIC SCHOOLS

MONDAY, FEBRUARY 27, 2006

7:00 P.M. – BOARD OF EDUCATION MEETING ROOM

TOWN HALL COMPLEX

 

 

 

AGENDA

 

 

 

I. CALL TO ORDER

Pledge of Allegiance - Moment of Silence

 

II. BOARD AND ADMINISTRATIVE COMMUNICATIONS

III. AUDIENCE OF CITIZENS

IV. CONSENT AGENDA

A. Approval of Minutes

1. Regular Meeting of February 13, 2006

V. PERSONNEL

A. Retirement

 

VI. INFORMATION AND REPORTS

A. Berlin Education Council

 

VII. RECOMMENDED ACTION

A. Program of Studies – Berlin High School

B. Budget Request to Town – Divider Door System – Griswold and Willard Elementary Schools

VIII. ADJOURNMENT

 

03/13/2006

REGULAR MEETING

BERLIN BOARD OF EDUCATION

BERLIN PUBLIC SCHOOLS

MONDAY, MARCH 13, 2006

7:00 P.M. – MARY E. GRISWOLD SCHOOL,

133 HEATHER LANE

KENSINGTON, CT

 

AGENDA


 

I. CALL TO ORDER

Pledge of Allegiance - Moment of Silence

 

II. BOARD AND ADMINISTRATIVE COMMUNICATIONS

III. STUDENT PRESENTATION – GRISWOLD SCHOOL

IV. AUDIENCE OF CITIZENS

V. CONSENT AGENDA

A. Approval of Minutes

1. Regular Meeting of February 27, 2006

B. Payment of Bills – Period ending February 28, 2006

 

VI. PERSONNEL

A. Resignations

VII. INFORMATION AND REPORTS

A. Activity Fund Reports

1. Berlin High School Enterprise Fund – Period ending January 31, 2006

2. Berlin Public Schools Activity Fund – Period ending January 31, 2006

3. Cafeteria Fund – Period ending January 31, 2006

B. NEASC Mission Statement

C. Vision for Change

D. Project CHOICE Participation for 2006-2007

 

VIII. RECOMMENDED ACTION

A. Revision to School Calendar 2006-2007

B. Budget Request to Town – School Vans

IX. ADJOURNMENT

 

04/24/2006

REGULAR MEETING
BERLIN BOARD OF EDUCATION
BERLIN PUBLIC SCHOOLS
MONDAY, APRIL 24, 2006
7:00 P.M. – BOARD OF EDUCATION MEETING ROOM
TOWN HALL COMPLEX

AGENDA

I. CALL TO ORDER
Pledge of Allegiance - Moment of Silence

II. BOARD AND ADMINISTRATIVE COMMUNICATIONS

III. STUDENT PRESENTATION – WILLARD SCHOOL

IV. AUDIENCE OF CITIZENS

V. CONSENT AGENDA
A. Approval of Minutes
1. Regular Meeting of March 27, 2006
2. Special Meeting of April 11, 2006
B. Payment of Bills – Period ending March 31, 2006
C. Out-of-State Field Trip Requests – Berlin High School
1. Physics trip to Six Flags, Jackson, NJ on June 9, 2006
2. Business and International Clubs to NYC on June 8, 2006
D. Overnight Field Trip Requests – UpBeat (Camp Woodstock)
1. Junior/Senior Peer Leadership Training, Sept. 17-18, 2006
2. Advanced Peer Leadership Training, March 16-18, 2007
3. May Peer Leadership Training, May 18-20, 2007
4. June “Great Escape” Training Workshop, June 7-8, 2007

VI. PERSONNEL
A. Resignation
B. Proposal for Possible Restructuring of the Director of Curriculum and Instruction Position

VII. INFORMATION AND REPORTS
A. Activity Fund Reports
1. Berlin High School Enterprise Fund – Period ending February 28, 2006 and March 31, 2006
2. Berlin Public Schools Activity Fund – Period ending February 28, 2006 and March 31, 2006
3. Cafeteria Fund – Period ending February 28, 2006 and March 31, 2006
B. Status of the Board of Education’s Adopted Budget for 2006-07

VIII. RECOMMENDED ACTION
A. Transfers

IX. ADJOURNMENT

05/08/2006

REGULAR MEETING

BERLIN BOARD OF EDUCATION

BERLIN PUBLIC SCHOOLS

MONDAY, MAY 8, 2006

7:00 P.M. – BOARD OF EDUCATION MEETING ROOM

TOWN HALL COMPLEX



AGENDA



  1. CALL TO ORDER

Pledge of Allegiance - Moment of Silence


  1. BOARD AND ADMINISTRATIVE COMMUNICATIONS


  1. STUDENT PRESENTATION – MCGEE MIDDLE SCHOOL


  1. AUDIENCE OF CITIZENS


  1. CONSENT AGENDA

  1. Approval of Minutes

1. Regular Meeting of April 24, 2006

2. Special Meeting of April 11, 2006

B. Payment of Bills – Period ending April 30, 2006


  1. PERSONNEL

  1. Resignation

  2. Request for Childrearing Leave


  1. INFORMATION AND REPORTS

  1. Status of the Board of Education’s Adopted Budget for 2006-07

  2. PowerPoint Presentation on Griswold School’s Partnership with New Britain High School

  3. English Language Learners (ELL) Report

 

  1. RECOMMENDED ACTION

  1. Beginning Educator Support Team (BEST) Candidates


  1. EXECUTIVE SESSION

  1. Discussion of Documents Relating to Negotiations with Aides

  2. Discussion Regarding a Board Member’s Performance of Board Responsibilities


  1. ADJOURNMENT

05/22/2006

REGULAR MEETING
BERLIN BOARD OF EDUCATION
BERLIN PUBLIC SCHOOLS
MONDAY, MAY 22, 2006
7:00 P.M. – BOARD OF EDUCATION MEETING ROOM
TOWN HALL COMPLEX

AGENDA

I.CALL TO ORDER
Pledge of Allegiance - Moment of Silence

II.BOARD AND ADMINISTRATIVE COMMUNICATIONS

III.AUDIENCE OF CITIZENS

IV.CONSENT AGENDA
A.Approval of Minutes
1. Regular Meeting of May 8, 2006
2. Special Meeting of May 10, 2006
B. Out-of-State Field Trip Request

V.PERSONNEL
A.Resignations

VI.INFORMATION AND REPORTS
A.Technology Plan Revision
B.Board of Education Professional Development

VII.RECOMMENDED ACTION
A.Textbook Adoption – McGee Middle School
B.Personal Day Language Modification – Non-Certified Groups
C.Vacation Carry-Over – Association of Berlin Administrators
D.Setting of the 2006-2007 Budget

VIII.EXECUTIVE SESSION
A Evaluation of the Superintendent of Schools

IX.ADJOURNMENT

11/27/2006

ANNUAL MEETING
BERLIN BOARD OF EDUCATION
BERLIN PUBLIC SCHOOLS
MONDAY, NOVEMBER 27, 2006
7:00 P.M. – ROBERT E. LUKENS AUDITORIUM
McGEE MIDDLE SCHOOL, 899 NORTON ROAD, BERLIN, CT

AGENDA 

CONGRATULATIONS TO RE-ELECTED THREE-YEAR TERM BOARD MEMBERS

GARY BROCHU, CHRISTOPHER PUZIO, AND JOHN RICHARDS.

 

I.                   CALL TO ORDER

A.                 Pledge of Allegiance and Moment of Silence

 

II.                BOARD AND ADMINISTRATIVE COMMUNICATIONS

 

III.             AWARDS & PRESENTATIONS IN CONJUNCTION WITH AMERICAN EDUCATION WEEK

A.                 Superintendent’s CAPSS (Connecticut Association of Public School Superintendents) Student Awards

B.                 Special Recognition – Lindsey Fortunato – Selected for State Student Advisory Council on Education

C.                 Special Recognition – McGee Middle School Principal Brian Benigni – William Cieslukowski Outstanding First-Year Principal Award Sponsored by CAS

D.                 Berlin Board of Education – CABE Leadership Award

E.                  Introduction of 2006-2007 Building Teachers of the Year and the District Teacher of the Year

F.                  Support Staff Recognition Awards

G.                  “Friend of Berlin Schools” Awards

 

IV.              STUDENT PRESENTATION – McGEE MIDDLE SCHOOL

 

Text Box: SHORT RECESS FOR REFRESHMENTS AND TO INFORMALLY MEET THE AWARD RECIPIENTS

 

 

V.                 REORGANIZATION

A.                 Annual Election of Officers

1.      President

2.      Secretary

B.                 MOTIONS for Annual Schedule of Meetings and Fiscal Management

C.                 Appointment of Board Legal Counsel for 2006-2007

 

VI.              AUDIENCE OF CITIZENS

 

VII.           CONSENT AGENDA

A.                 Approval of Minutes

1.      Regular Meeting of October 23, 2006

2.      Special Meeting of November 2, 2006

B.                 Payment of Bills – Period ending October 31, 2006

C.                 Out-of-State Field Trip Request – Willard School – Nature’s Classroom, 1/22-25/07

 

 

AGENDA – ANNUAL MEETING – NOVEMBER 27, 2006 – CONTINUED

 

 

VIII.        INFORMATION AND REPORTS

A.                 Activity Fund Reports

1.      Berlin High School Enterprise Fund – Period ending Oct. 31, 2006

2.      Berlin Public Schools Activity Fund – Period ending Oct. 31, 2006

3.      Cafeteria Fund – Period ending Oct. 31, 2006

B.                 Superintendent’s Report on Strategic School Profiles for 2005-2006

C.                 Discussion of Options Contained in the NESDEC Long-Range School Facilities Planning Report

D.                 Committee Reports

 

IX.              RECOMMENDED ACTION

A.        Anticipated Appointment – Willard School Assistant Principal

 

X.                 ADJOURNMENT

 

12/11/2006

REGULAR MEETING
BERLIN BOARD OF EDUCATION
BERLIN PUBLIC SCHOOLS
MONDAY, DECEMBER 11, 2006
7:00 P.M. – BOARD OF EDUCATION MEETING ROOM
TOWN HALL COMPLEX

AGENDA

I. CALL TO ORDER

A. Pledge of Allegiance - Moment of Silence

II. STUDENT PRESENTATION – WILLARD SCHOOL

III. BOARD AND ADMINISTRATIVE COMMUNICATIONS

IV. AUDIENCE OF CITIZENS

V. PERSONNEL

A. Retirement

VI. CONSENT AGENDA

A. Approval of Minutes

1. Regular Meeting of November 27, 2006
2. Special Meeting of November 13, 2006
3. Special Meeting of November 28, 2006
B. Payment of Bills – Period ending November 30, 2006

C. Out-of-State Field Trip Request – BHS – CLOSE UP Program - 3/4-11/07

VII. INFORMATION AND REPORTS

A. Coordinators for Art, Music, and Physical Education/Health
B. Policy Revisions – First Readings

1. Policy EEA – Transportation – Extra-Curricular/Field Trips
2. Policy IICA – Instruction – Field Trips

VIII. RECOMMENDED ACTION

A. 2007-2008 Program of Studies – Berlin High School
B. Options Contained in the NESDEC Long-Range School Facilities Planning Report

IX. ADJOURNMENT


2007

2007

2007-01-26 - Special Meeting

REGULAR MEETING
BERLIN BOARD OF EDUCATION
BERLIN PUBLIC SCHOOLS
MONDAY, MARCH 26, 2007
7:00 P.M. – EMMA HART WILLARD ELEMENTARY SCHOOL CAFETERIA
1088 NORTON ROAD, BERLIN, CT

AGENDA


I. CALL TO ORDER
Pledge of Allegiance - Moment of Silence

II. STUDENT PRESENTATION – WILLARD SCHOOL

III. BOARD AND ADMINISTRATIVE COMMUNICATIONS

IV. AUDIENCE OF CITIZENS

V. PERSONNEL
A. Non-renewal of Contracts for Non-tenured Teachers
B. Retirement
C. Anticipated Appointment of Hubbard School Principal

VI. CONSENT AGENDA
A. Approval of Minutes
1. Regular Meeting of March 12, 2007
B. Resignations
C. Overnight Field Trip Requests – Berlin High School – Camp Woodstock
1. Junior/Senior Peer Leadership Training, Sept. 15-16, 2007
2. Advanced Peer Leadership Training, March 14-16, 2008
3. Peer Leadership Training, May 9-11, 2008
4. “Great Escape” Training, June 5-6, 2008

VII. INFORMATION AND REPORTS
A. Status of the Board of Education’s Adopted Budget for 2007-08
B. Project CHOICE Participation for 2007-2008
C. Administrative Presentation on Rigor in the Classroom
D. Re-Posting of K-12 Literacy Coordinator Position

VIII. ADJOURNMENT

2007-01-22 - Regular Meeting

REGULAR MEETING
BERLIN BOARD OF EDUCATION
BERLIN PUBLIC SCHOOLS
MONDAY, FEBRUARY 12, 2007
7:00 P.M. - BOARD OF EDUCATION MEETING ROOM
TOWN HALL COMPLEX

AGENDA

I.    CALL TO ORDER

A.    Pledge of Allegiance - Moment of Silence

II.    BOARD AND ADMINISTRATIVE COMMUNICATIONS

III.    AUDIENCE OF CITIZENS

IV.    PERSONNEL

A.    Resignations

V.    CONSENT AGENDA

A.    Approval of Minutes

1.  Regular Meeting of January 22, 2007
2.  Special Meeting of January 16, 2007
3.  Special Meeting of January 24, 2007
        B.    Payment of Bills – Period ending January 31, 2007
        C.    Overnight Field Trip Request – McGee Middle School

VI.        INFORMATION AND REPORTS

A.    Activity Fund Reports

Berlin High School Enterprise Fund – Period ending December 31, 2006
1.    Berlin Public Schools Activity Fund – Period ending December 31, 2006 Cafeteria Fund – Period ending December 31, 2006  

B.    Introduction of New School Resource Officer
C.    Online Application Demonstration

VII.        RECOMMENDED ACTION

A.    Adoption of Proposed Board of Education Budget for 2007-2008

            
VIII.        ADJOURNMENT


2007-01-23 TENTATIVE – WEATHER MAKE-UP DATE IF NEEDED*

TENTATIVE – WEATHER MAKE-UP DATE IF NEEDED*

 

SPECIAL MEETING

BERLIN BOARD OF EDUCATION

BERLIN PUBLIC SCHOOLS

TUESDAY, JANUARY 23, 2007

7:00 P.M. – BOARD OF EDUCATION MEETING ROOM

TOWN HALL COMPLEX

 

 

AGENDA

 

 

 

I. CALL TO ORDER

II. BUDGET PRESENTATIONS

II. ADJOURNMENT

 

 

 

 

· In the event one of the special meetings needs to be postponed due to inclement weather, this meeting is scheduled in place of it and will be clarified at that time.


2007-01-24 - Special Meeting

SPECIAL MEETING

BERLIN BOARD OF EDUCATION

BERLIN PUBLIC SCHOOLS

WEDNESDAY, JANUARY 24, 2007

7:00 P.M. – BOARD OF EDUCATION MEETING ROOM

TOWN HALL COMPLEX

 

AGENDA

 

 

I. CALL TO ORDER

II. BUDGET PRESENTATIONS

A. Special Education Budget

B. Curriculum and Instruction Budget

C. District-wide Non-instructional Programs

D. Board of Education Overall Review

 

III. ADJOURNMENT


2007-01-25 TENTATIVE – WEATHER MAKE-UP DATE IF NEEDED*

SPECIAL MEETING

BERLIN BOARD OF EDUCATION

BERLIN PUBLIC SCHOOLS

THURSDAY, JANUARY 25, 2007

7:00 P.M. – BOARD OF EDUCATION MEETING ROOM

TOWN HALL COMPLEX

 

 

AGENDA

 

 

 

I.                      CALL TO ORDER

 

II.                    BUDGET PRESENTATIONS

 

III.                   ADJOURNMENT

 

 

 

 

 

 

 

·        In the event one of the special meetings needs to be postponed due to inclement weather, this meeting is scheduled in place of it and will be clarified at that time.


SPECIAL MEETING - JANUARY 25, 2007

REGULAR MEETING - FEBRUARY 12, 2007

REGULAR MEETING - APRIL 23, 2007

REGULAR MEETING
BERLIN BOARD OF EDUCATION
BERLIN PUBLIC SCHOOLS
MONDAY, APRIL 23, 2007
7:00 P.M. – RICHARD D. HUBBARD ELEMENTARY SCHOOL
139 GROVE STREET, EAST BERLIN, CT

AGENDA

I.CALL TO ORDER
Pledge of Allegiance - Moment of Silence

II.STUDENT PRESENTATION – HUBBARD SCHOOL

III.BOARD AND ADMINISTRATIVE COMMUNICATIONS

IV.AUDIENCE OF CITIZENS

V.CONSENT AGENDA
A.Approval of Minutes
1. Regular Meeting of April 9, 2007
B. Resignation

VI.INFORMATION AND REPORTS
A.Status of the Board of Education’s Adopted Budget for 2007-08
B.Life Threatening Food Allergies Plan

VII.EXECUTIVE SESSION
A.Discuss Materials Relative to Negotiations

VIII.ADJOURNMENT (to Committee Meetings)

REGULAR MEETING - MAY 14, 2007

REGULAR MEETING
BERLIN BOARD OF EDUCATION
BERLIN PUBLIC SCHOOLS
MONDAY, MAY 14, 2007
7:00 P.M. – BOARD OF EDUCATION MEETING ROOM
TOWN HALL COMPLEX

AGENDA

I.CALL TO ORDER
Pledge of Allegiance - Moment of Silence

II.BOARD AND ADMINISTRATIVE COMMUNICATIONS

III.SPECIAL PRESENTATION – TEACHER RECRUITMENT MATERIALS

IV.AUDIENCE OF CITIZENS

V.CONSENT AGENDA
A.Approval of Minutes
1. Regular Meeting of April 23, 2007
B.Payment of Bills – Period ending April 30, 2007
C.Transfers
D.Requests for Leaves of Absence
E.Action Regarding Non-Renewal Notice

VI.INFORMATION AND REPORTS
A.Activity Fund Reports
1.Berlin High School Enterprise Fund – Period ending March 31, 2007
2.Berlin Public Schools Activity Fund – Period ending March 31 , 2007
3.Cafeteria Fund – Period ending March 31, 2007
B.McGee Adequate Yearly Progress (AYP)
C.English Language Learners (ELL) Report
D.Language Arts Committee Report
E.Status of Educational Specifications for the New High School

VII.RECOMMENDED ACTION
A.Last Student Day for 2006-2007 School Year
B.Beginning Educator Support Team (BEST) Mentor Candidates
C.Setting of the 2007-2008 Board of Education Operating Budget

VIII.EXECUTIVE SESSION
A.Discuss Materials Relative to Negotiations

IX.ADJOURNMENT

REGULAR MEETING - MAY 29, 2007

REGULAR MEETING
BERLIN BOARD OF EDUCATION
BERLIN PUBLIC SCHOOLS
TUESDAY, MAY 29, 2007
7:00 P.M. – BOARD OF EDUCATION MEETING ROOM
TOWN HALL COMPLEX


AGENDA


I. CALL TO ORDER
Pledge of Allegiance - Moment of Silence

II. BOARD AND ADMINISTRATIVE COMMUNICATIONS

III. STUDENT PRESENTATION – MCGEE MIDDLE SCHOOL

IV. AUDIENCE OF CITIZENS

V. PERSONNEL
A. Announcement – Teacher of the Year

VI. CONSENT AGENDA
A. Approval of Minutes
1. Regular Meeting of May 14, 2007
2. Special Meeting of May 15, 2007
B. Resignations
C. Overnight Field Trip Request – McGee Middle School
D. Transfers

VII. INFORMATION AND REPORTS
A. Professional Growth & Evaluation Committee Update
B. Status of Educational Specifications for the New High School

VIII. RECOMMENDED ACTION
A. Anticipated Appointment – K-12 Literacy Coordinator
B. High Deductible/HSA Insurance Plan

IX. EXECUTIVE SESSION
A New Britain Transportation Contract
B. Discuss Materials Relative to Negotiations
C. Evaluation of the Superintendent of Schools

X. ADJOURNMENT

REGULAR MEETING - JULY 11, 2007

REGULAR MEETING - JUNE 25, 2007

REGULAR MEETING - JULY 16, 2007

REGULAR MEETING - AUGUST 20, 2007

REGULAR MEETING - SEPTEMBER 10, 2007

REGULAR MEETING - SEPTEMBER 24, 2007

REGULAR MEETING - MONDAY, OCTOBER 22, 2007

REGULAR MEETING - TUESDAY, OCTOBER 9, 2007

ANNUAL MEETING - MONDAY, NOVEMBER 19, 2007

REGULAR MEETING - MONDAY, DECEMBER 10, 2007

2008

Agendas - 2008

SPECIAL MEETING - MONDAY, JANUARY 7, 2008

REGULAR MEETING - MONDAY, JANUARY 14, 2008

SPECIAL MEETING - WEDNESDAY, JANUARY 16, 2008

SPECIAL MEETING - THURSDAY, JANUARY 24, 2008

SPECIAL MEETING - TUESDAY, JANUARY 22, 2008 (TENTATIVE)

TENTATIVE – WEATHER MAKE-UP DATE IF NEEDED*

SPECIAL MEETING
BERLIN BOARD OF EDUCATION
BERLIN PUBLIC SCHOOLS
TUESDAY, JANUARY 22, 2008
7:00 P.M. – BOARD OF EDUCATION MEETING ROOM
TOWN HALL COMPLEX

AGENDA

I.    CALL TO ORDER
II.    BUDGET PRESENTATIONS
III.    ADJOURNMENT

In the event one of the special meetings needs to be postponed due to inclement weather, this meeting is scheduled in place of it and will be clarified at that time.

SPECIAL MEETING - TUESDAY, JANUARY 29, 2008 (TENTATIVE)

TENTATIVE – WEATHER MAKE-UP DATE IF NEEDED*
SPECIAL MEETING
BERLIN BOARD OF EDUCATION
BERLIN PUBLIC SCHOOLS
TUESDAY, JANUARY 29, 2008
7:00 P.M. – BOARD OF EDUCATION MEETING ROOM
TOWN HALL COMPLEX

AGENDA

I. CALL TO ORDER
II. BUDGET PRESENTATIONS
III. ADJOURNMENT

In the event one of the special meetings needs to be postponed due to inclement weather, this meeting is scheduled in place of it and will be clarified at that time.

REGULAR MEETING - MONDAY, FEBRUARY 25, 2008

REGULAR MEETING - MONDAY, MARCH 10, 2008

REGULAR MEETING - MONDAY, MARCH 24, 2008

REGULAR MEETING - MONDAY, APRIL 14, 2008

REGULAR MEETING - MONDAY, APRIL 28, 2008

REGULAR MEETING - MONDAY, MAY 12, 2008

REGULAR MEETING - TUESDAY, MAY 27, 2008

REGULAR MEETING - MONDAY, JUNE 23, 2008

REGULAR MEETING - MONDAY, JUNE 9, 2008

REGULAR MEETING - MONDAY, JULY 21, 2008

REGULAR MEETING - MONDAY, AUGUST 18, 2008

REGULAR MEETING - MONDAY, SEPTEMBER 22, 2008

REGULAR MEETING - MONDAY, SEPTEMBER 8, 2008

REGULAR MEETING - TUESDAY, OCTOBER 14, 2008

REGULAR MEETING AGENDA - MONDAY, OCTOBER 27, 2008

Board of Education Calendar

The following dates have been approved for regular Board of Education meetings during 2009-2010.  Unless otherwise noted on the agenda, all meetings will be held in the Board of Education Meeting Room located in the Board of Education offices at Town Hall.  Starting time is 7:00 P.M.  Generally, these dates follow the second and fourth Monday of each month.  Exceptions are July, August, November, and December, when normally only one meeting is held.  If a holiday occurs on Monday, the meeting is then held on Tuesday. 
 

December 2009
14
January 2010
11, 25
February 2010 8, 22
March 2010
8, 22 at Willard
April 2010 12, 26
May 2010 10, 24 at Hubbard
June 2010 14 at BHS, 28
July 2010 19
August 2010
23
September 2010 13, 27
October 2010 Tues. 12*, 25 at Griswold
November 2010         
22 at McGee


*due to Columbus Day 10/12

Goals

Click on the links below to view current and past goals of the Berlin Board of Education.

Adopted Board of Education Goals for 2007-2012

BERLIN BOARD OF EDUCATION

November 19, 2007

Board of Education Goals for 2007-2012

Student Achievement

GOAL: Each and every student in the Berlin Public Schools will achieve established, rigorous performance standards in all areas of student learning by becoming independent strategic readers, problem solvers, and critical thinkers.

 

Communication

GOAL: The Berlin Board of Education will establish reciprocal communication that is accessible and understandable, and that unites all citizens around the belief that high quality public education is a community’s most valuable asset.

Facilities and Educational Adequacy

GOAL: The Berlin Board of Education will ensure all students have the opportunity to learn and achieve in safe and educationally adequate facilities by meeting the needs of the district with respect to adequate space and the quality of learning environments.

 

Board Governance

GOAL: The Berlin Board of Education will institutionalize a focus on continuous improvement leading to student achievement and student success through its development of policy, ongoing evaluation, and commitment to individual and Board professional growth.

 

 

[Q:AdministrativeCouncil/BOE Goals 2007-2012]

Berlin Board of Education - Goals 2001-2002

The Berlin Board of Education at its meeting on September 24, 2001 adopted the following goals.

* Establish an ad hoc committee to review issues related to teacher recruitment and to make a presentation to the full Board as to recommended action, before the end of the 2001-02 school year.

* Identify critical resource needs and develop a funding plan that incorporates the evaluation of alternative sources to augment the Board's annual budget.

* Establish the specific measurement or assessment criteria by which to measure success toward achievement of Board objectives.

* Evaluate our current initiatives to address our drug/alcohol education and awareness.

* Work with the administration to develop a monthly budget report that is at a high level and is consistent with the annual budget documentation.

* Develop and distribute a Board Annual Report.

Berlin Board of Education - Goals 2003-2004


Berlin Board of Education - Goals 2003-2004

The Berlin Board of Education at its meeting on September 22, 2003 adopted the following goals.

Short Term Goals:

  • Establish an ad-hoc committee to focus on fiscal matters, potential operational savings and identification of additional resources.

  • Modification of the Board of Education self-evaluation process to include a mid-year review.

  • Board of Education members will commit to individual professional development.

  • Review and recommend future facilities needs for the next 10 years.

Long Term Goals:

  • Establish an ad-hoc committee to develop a comprehensive and detailed strategy to move our school district toward data-driven improvement and integrate the community into BOE planning and decision-making.

  • To commit to the reduction of the current gap between Berlin's NCEP average and the NCEP average for the State of Connecticut.

Members

NAME & ADDRESS

TERMS SERVED

 OFFICE

Mr. Gary R. Brochu
98 Thompson Road
Berlin, CT 06037
Home 860-828-1579
Email:
Click Here

2/24/97-11/97
1997-2000
2000-2003
2003-2006
2006-2009
PRESIDENT
Mr. Michael Baczewski                            
61 Robbins Road                   
Berlin, CT  06037                           
860-828-0776
Email: Click Here

 2008-2011

 

 


Ms. Kristin Campanelli

56 Hummingbird Drive

Berlin, CT06037

860-828-1521

2009-2012

 

Ms. Julie Erickson                                   
85 Hickory Hill Road                   
Kensington, CT 06037                           
860-224-2316
Email:
Click Here

2004-2007
2007-2010
 

Ms. Michelle Hartel                             
41 Angeli Court                               
Berlin, CT 06037                               
860-829-0749   

Email:
Click Here
 

2004-4/07
2007-2010
SECRETARY
Ms. Irene Matulis                                       
830 Norton Road                               
Berlin, CT  06037                                
860-828-5415
Email:

2008-2011
Ms. Kathleen O’Donnell-Moss                          
80 Brandegee Lane                    
Berlin, CT 06037
860-828-9818
Email:
Click Here

2004-2007
2007-2010

Mr. Christopher Puzio                                           
112 Ledge Drive                           
Berlin, CT 06037                               
860-505-0622
Email:
Click Here

2005-2006
2006-2009
2009-2012
 

Mr. Anthony Recck                                 
108 Steepleview Drive                          
Kensington, CT  06037                   
860-829-0770
Email:
Click Here

2002-2005
2005-2008
2008-2011



Minutes

Click on a year below to browse a list of Board of Education Meeting minutes by year or
click here to see the latest minutes that have been posted on this site.

Official minutes from Board meetings are available at the Board of Education Offices, the Town Clerk’s office, the Berlin Public Library, or on the district’s website at www.berlin.k12.ct.us.

Please note that most minutes also have an Adobe PDF file attached at the bottom of the page with the original document formatting. Also if you use a RSS news reader you can subscribe to this link to have meeting minutes downloaded to your computer automatically. 

2001

Regular Meeting - October 22, 2001

Berlin Board of Education

Regular Meeting

October 22, 2001

MINUTES

PRESENT:              

Joseph Annunziata
Robert Argazzi
James Baranowski
Gary Brochu
Patricia DeVivo
David Martin
Kevin Porter
John Richards
Janice Zaccardo

 

  I.                                            
CALL TO ORDER

 

Mr. Brochu called the meeting to order at 7:04 p.m.

 

A.                 Pledge of Allegiance – Moment of Silence

 

B.                 STUDENT REPORT – GRISWOLD STUDENT REPORT

 

Griswold
School students John McNair, Emily Courtney, Rosie Colangelo and
Francesca Pedemonti shared some of their experiences from the Ropes
Course they participated in last June.  They were accompanied by 4th
grade teacher Graham Seekamp.  The students shared a paragraph they
wrote about their favorite part of the Sister Schools Project, which
included a pen pal relationship and three visitations with the students
from Chamberlain Elementary School in New Britain.  The goals of the
project were to create multi-cultural awareness and build self-esteem.

 

C.                Audience of Citizens

 

No one wished to address the Board.

 

II.            APPROVAL OF MINUTES

 

A.                 Regular Meeting of October 9, 2001

 

Moved by Mr. Richards, seconded by Mr. Baranowski to accept the minutes of the Meeting of October 9, 2001 as presented. 

 

FAVOR:  ALL

MOTION CARRIED:   6:0:2  Mrs. DeVivo and Mr. Martin abstaining

 

III.            Recognition of Retiring Board Members

 

Bob
Argazzi has been a member of the Board of Education since 1995, serving
two consecutive 3-year terms.  David Martin has served the Board at two
different times, this term being a one-year term since last November. 

 

Mr.
Brochu thanked both for their service.  Mr. Martin thanked everyone and
said it has been a wonderful four years.  Mr. Argazzi said that the six
years went by fast.  He has an appreciation for how difficult it is to
run an educational system and has a deep respect for administration.

 

IV.        OLD BUSINESS

 

A.                 2ND Reading for Adoption – Policy GBH
– Prohibition on Recommendations for Psychotropic Drugs

 

This
policy had a first reading on October 9, 2001.  Superintendent
Paskiewicz said that this policy addresses the overuse of Ritalin and
other psychotropic drugs and the policy is required by new state
legislation.  This policy prohibits school personnel from recommending
the use of psychotropic drugs for any child.  It is being presented now
for a second reading and adoption.

 

Moved
by Mr. Baranowski, seconded by Mr. Annunziata to adopt Policy GBH –
Prohibition on Recommendation s for Psychotropic Drugs.  This is in
compliance with new state legislation.

 

FAVOR:  ALL

MOTION CARRIED: 8:0

 

B.                 Board of Education Self-Evaluation

 

Mr.
Brochu distributed the BOE Evaluation Comments confidential memo.  Mr.
Brochu distributed a summary he had prepared from the six Board
evaluations he had received, listing the Board’s accomplishments,
disappointments, challenges, priorities and comments.  Discussion
followed.  It was noted that the timing was off on the self-evaluation;
it should have been completed prior to Board Goals.

 

Moved by Mrs. DeVivo, seconded by Mr. Baranowski to adopt the Board of Education Self-Evaluation.

 

FAVOR:  ALL

MOTION CARRIED: 8:0

 

C.                Update – Official School District Enrollment

 

Superintendent
Paskiewicz presented an update of the Official District Enrollment.  In
response to Mr. Richards’ comment at the last Board meeting that the
numbers were not consistent in the original report presented at the
last Board meeting, he distributed a corrected copy of the Official
School District Enrollment, as of 10/1/01.  The State Department of
Education projections are due late November based on birthrates,
housing starts and the Official District Enrollment submitted.  The
Superintendent also noted that big birth years are coming up. 

 

V.        NEW BUSINESS

 

A.                 Request for Sunday Use of Building – Berlin High
School

Berlin Basketball Association – 12/2/01 – 3/17/02

 

Moved
by Mr. Annunziata, seconded by Mr. Martin to approve the request of the
Berlin Basketball Association and allow Sunday use of BHS “B” Gym for
the Travel Basketball Program, from December 2, 2001 through March 17,
2002, from 1-6 P.M.

 

FAVOR:  ALL

MOTION CARRIED: 8:0

 

Mr.
Brochu inquired if we are waiving any fees.  The Superintendent
responded that it is his understanding that this is at the discretion
of the administration.  Mr. Paskiewicz said that all such program
requests will be reviewed in regards to fees.

 

B.                 Draft Board of Education Annual Report –
2001

 

A draft copy of the Berlin Public Schools Annual Report – 2001
had been distributed by Mr. Brochu.  He noted that this is the
completion of one of the Board of Education’s goals.  Mr. Brochu said
the report would be published and distributed at the Annual BOE Meeting
along with Board Goals. 

 

Mr.
Argazzi said that it was in his opinion that the data is slanted. 
While the figures are factual, if the text were worded differently, it
would present another view.  Mr. Brochu responded that this data is
available at the State Department of Education website and that the
text is consistent with the Board’s presentations to the community. 

 

Mrs.
DeVivo commented that she thinks the report is a great start and
commended Mr. Brochu on his efforts.  Superintendent Paskiewicz noted
that the report would be posted on the website.  Mr. Brochu said that
as more current information is made available by the state, he will
complete the appropriate charts.

 

Moved by Ms. DeVivo, seconded by Mr. Martin to approve the Berlin Public Schools Annual Report – 2001.

 

FAVOR:  ALL

MOTION CARRIED: 8:0

 

C.                Proposal Regarding Additional Evening Building
Supervision

 

The Superintendent reported that one of the district’s goals, prior to the tragic events of September 11th
was to review the safety procedures.  He met with his Administrative
Council and with Town Emergency Response Units.  Sporting events
currently have police on duty.  However, the concern is BHS, with many
late afternoon and evening activities.  They feel they need an
additional security person on duty at those times.  The funds will be
from the remainder seen on the Teacher Turnover Spreadsheet. 

 

Mr.
Richards cautioned about using these funds, as the “remainder” exists
only after the district “borrowed” against the unanticipated special
education tuition.  Mr. Brochu remarked that this is a health and
safety issue, which is very critical.  Mr. Porter asked if the police
department indicated that they have the resources to staff the
schools.  Superintendent Paskiewicz responded that they do not have the
resources to staff the schools on a daily basis.  We need someone
familiar with the students, staff and administration in the position. 

 

Mrs.
DeVivo stated that this is something that has to be addressed
immediately and suggested that we speak with the Town Manager and
Council to address the safety issues.  The issue was referred to the
Educational Resources Committee.

 

VI.            EXECUTIVE SESSION

 

A.                 Superintendent of Schools’ Evaluation

 

Moved by Mrs. DeVivo, seconded by Mr. Baranowski to enter into
Executive Session, for the purpose of discussion on the
Superintendent’s annual evaluation, at 8:30 p.m.

 

FAVOR:  ALL

MOTION CARRIED: 8:0

 

            Present in Executive Session:            Board members
Annunziata, Argazzi,

                       
                       
                        Baranowski, Brochu, DeVivo, Martin,

                       
                       
                        Porter, Richards, and Zaccardo.

 

Moved by Mrs. Zaccardo, seconded by Mrs. DeVivo to return to Regular Session at 9:00 p.m.

 

FAVOR:  ALL

MOTION CARRIED:    8:0

 

VII.       OPEN SESSION

 

A.                 Consideration of the Superintendent’s Evaluation
and Contract Extension

 

Moved by Mrs. DeVivo, seconded by Mr. Baranowski to accept the Superintendent’s Evaluation, as presented.

 

FAVOR:  ALL

MOTION CARRIED:   9:0

 

Moved by Mr. Annunziata, seconded by Mr. Richards to approve a one-year
extension for the Superintendent’s contract, to now include the
2003-2004 school year.

 

FAVOR:  ALL

MOTION CARRIED:   9:0

 

At 9:05, Board President Brochu adjourned the meeting

                       
                       
                       
                       

Respectfully submitted by,           

John M. Richards, Secretary

Berlin Board of Education

 

JMR:kac (Original 10/30/01; revised JMR 11/16/01)

2002

Berlin Board of Education Meeting Minutes for 2002.

2006

2006 Minutes

01/05/2006

BERLIN BOARD of EDUCATION

January 5, 2006

MINUTES

Special Meeting


Board Members Present:

Gary Brochu



Julie Erickson



Kathy O’Donnell-Moss



Anthony Recck



Rachel Rochette





Also Present:

Michael T. Cicchetti, Superintendent



George Synnott, Principal, Berlin High



Richard Mills, Attorney for the Board



Student A and Student A’s mother and father




The meeting was called to order by Board President Brochu at 7:30 a.m. in the Board of Education (the “Board”) meeting room at 238 Kensington Road, Berlin, CT.


Moved by Ms. Erickson, seconded by Mrs. O’Donnell-Moss to enter an executive session for the purpose of discussing a student expulsion.


FAVOR: All

MOTION CARRIED: 5:0


The Board members entered executive session at 7:30 a.m. Also present during the executive session were: Dr. Michael Cicchetti, Superintendent of Schools; George Synnott, Principal of Berlin High School; Attorney Richard Mills; Student A; and Student A’s mother and father.


Moved by Mrs. O’Donnell-Moss, seconded by Mr. Recck to return to regular session at 7:46 a.m.


FAVOR: All

MOTION CARRIED: 5:0


Moved by Mrs. O’Donnell-Moss, seconded by Mr. Recck that Student A shall be expelled from school, effective January 5, 2006, and continuing through January 5, 2007, under the following conditions:







    1. During the period of expulsion, the Board will provide Student A with an alternative educational program deemed appropriate by the Administration, in accordance with the provisions of Section 10-233d of the Connecticut General Statutes.


    1. During the period of his expulsion, Student A will not be permitted to be on school grounds and will not be permitted to attend or participate in any school-sponsored activities, with the sole exception of his participation in the alternative education program provided by the Board in accordance with the provisions of this motion.


    1. Prior to the start of the 2006-07 school year (currently anticipated to begin on or about August 30, 2006), the Superintendent shall review Student A’s conduct, as well as his attendance and effort level in the alternative educational program. If the Superintendent determines that Student A’s conduct, together with his attendance and effort level in the alternative educational program, merits early readmission to school, the Superintendent may, in his sole discretion, readmit Student A to school, effective at the start of the 2006-07 school year.


    1. If the Superintendent determines that Student A should be readmitted to school early in accordance with the preceding section, and if Student A subsequently commits any offense that would warrant suspension and/or expulsion under the policies of the Berlin Board of Education, then the Superintendent may reinstate Student A’s expulsion for the remainder of the expulsion period, through January 5, 2007, without the need for any further proceedings before the Berlin Board of Education.


FAVOR: All

MOTION CARRIED: 4:0


Moved by Mr. Recck, seconded by Ms. Rochette to adjourn the meeting at 7:50 a.m.


FAVOR: All

MOTION CARRIED: 5:0






Respectfully submitted,





Michael T. Cicchetti, Ed.D.

Superintendent of Schools

01/09/2006

BERLIN BOARD OF EDUCATION

January 9, 2006

MINUTES

REGULAR MEETING

Attendance: Gary Brochu

Julie Erickson

Michelle Hartel

Diane Mancini

Kathleen O’Donnell-Moss

Christopher Puzio

Anthony Recck

John Richards

Rachel Rochette Absent

 

Also in attendance: Superintendent of Schools Michael Cicchetti; Director of Curriculum and Instruction Susan Ford; Director of Business Operations Roman Czuchta; Director of Pupil Personnel Services Margaret Butler; Principal of McGee Middle School Brian Benigni; Principal of Hubbard School Nancy Testori; Principal of Griswold School Laurie Gjerpen; Principal of Berlin High School George Synnott; Principal of Willard School Maureen Walsh; and Assistant Principal of Willard School Thomas Veronesi.

I. CALL TO ORDER

 

Mr. Brochu called the meeting to order at 7:03 p.m. in the Board of Education (“the Board”) meeting room at 238 Kensington Road, Berlin, CT.

 

A. Pledge of Allegiance – Moment of Silence

 

The Pledge of Allegiance was led by student Nick Gurrieri. A Moment of Silence was observed.

 

II. BOARD AND ADMINISTRATIVE COMMUNICATIONS

 

Mr. Recck reported that he attended the PJ Case executive panel last Thursday and listened to families speak there. He will forward the minutes.

 

Ms. Susan Ford reported that Mike Schmoker will return to the district this week, meeting January 10th with the elementary staff and principals and then on Wednesday January 11th with the secondary level and high school staff, and the administrative council in the afternoon. Ms. Ford has also arranged for Mike Schmoker to offer a session for other districts on Thursday morning.


Berlin Board of Education Minutes

January 9, 2006



Ms. Margaret Butler reported that the pre-school screenings will take place on January 20 and 21, 2006. We have close to 100 families signed up for the two, three, and four year old screenings.

 

Mr. Roman Czuchta reported that he has received three responses to our RFP for the demographic and facilities study and has distributed them out to the Boards Resources and Alignment Committee. Mr. Czuchta also informed the Board that the new pre-school booster seats were implemented this past Wednesday. Letters were sent to both parents of students who were being transported as well as those eligible to be transported. He reported that we received three responses from parents asking that their child not be placed in a booster seat, and one response from parents of two children who were not being transported asking for transportation.

 

Superintendent Cicchetti reported on a social studies class project he received from McGee Middle School teacher Cindy Botticello. Dr. Cicchetti recognized and shared the calendar project Kristine Jutras, kindergarten teacher at Griswold School, did with her class. Dr. Cicchetti commended the students and staff who worked to present the high school’s Madrigal Feaste this past Sunday. He reported that it was a wonderful afternoon featuring acting, and brass and choral music.

 

Mr. Brochu reported that during the December break Dr. Cicchetti, Mr. Czuchta, and he met with the mayor, town manager, and head of finance to discuss budget preparation, our challenges, as well as a joint direction in going forward and indicated this was productive. Also, the CABE Area Legislative breakfast will take place at the Legislative Office Building on Thursday, February 9, 2006. Mr. Brochu reported he will be in Washington, D.C. the first week in February for two conferences: a leadership conference with one of the seminars on the Iowa lighthouse study, which was included in the last Board packet, and the second on the Federal Relations Network.

 

III. STUDENT PRESENTATION – MCGEE MIDDLE SCHOOL

 

McGee Middle School Advisor Ted Mangi and student presenters Woody Shattuck, Chris Kolodziej, Emily Carroll, Justin Dubree, Adam Becker, Liz O’Donnell and Nick Gurrieri presented to the Board information regarding the McGee FIRST LEGO League. Mr. Mangi reported that the McGee FIRST LEGO league team works cooperatively to solve real-world problems through robot design and research. This process allows students to demonstrate their problem solving skills, creative thinking, teamwork, competitive play, sportsmanship, and a sense of community.


Berlin Board of Education Minutes

January 9, 2006

 

 

IV. AUDIENCE OF CITIZENS

John Brochu, 86 Cottage Street, Berlin, CT came before the Board regarding the McGee School baseball and softball programs. He requested that another assistant coach be hired for safety reasons. Currently, there is one full time coach for the boy’s baseball and girl’s softball programs as well one full time assistant coach, which is split between the two programs. Mr. Brochu felt it was virtually impossible for one coach, on days when they are alone, to adequately coach and still supervise all the players. Superintendent Cicchetti indicated that we are aware of these concerns of the parents and coach. Mr. Benigni indicated that he is working with Athletic Director Jim Day to do a breakdown of all sports, district wide, looking at where the priorities are in putting an assistant coach in place as well as some possible intramural monies available for this season.

 

V. CONSENT AGENDA

A. Approval of Minutes

1. Regular Meeting of December 12, 2005

MOTION FOR CONSIDERATION: MOVE to approve the minutes of the regular meeting of December 12, 2005 as presented.

B. Payment of Bills – Period ending November 30, 2005

MOTION FOR CONSIDERATION: MOVE that the bills for the period ending November 30, 2005, including payroll totaling $2,883,607.88, of which Town is $2,813,496.09, Federal is $69,087.94, Building Use is $333.88, Olive Selden is

$524.80, and Afternoon Adventures is $165.17, listed for payment or already paid for in accordance with standard fiscal procedure be approved for payment.

 

C. Out-of-State Field Trip Requests – Willard School

 

MOTION FOR CONSIDERATION: MOVE to approve the request of Principal Maureen Walsh, to allow grade 5 students to travel to Nature’s Classroom in Charlton, MA on January 23-27, 2006 and grade 4 students to travel to the Boston Science Museum in Boston, MA on May 26, 2006.

Moved by Mr. Recck, seconded by Ms. Mancini, to approve the consent agenda as presented.

 

FAVOR: ALL

MOTION CARRIED: 7:0

 

Berlin Board of Education Minutes

January 9, 2006

 

 

VI. PERSONNEL

A. Appointments

 

1. Speech Pathologist .4 – Hubbard School

Moved by Mrs. O’Donnell-Moss, seconded by Ms. Erickson to accept the appointment of Ms. Joan Schmidt as .4 speech pathologist at Hubbard School.

FAVOR: ALL

MOTION CARRIED: 7:0

2. School Psychologist .5 – Berlin High School

 

Moved by Ms. Erickson, seconded by Mr. Puzio, to accept the appointment of Mr. Joshua Shifrin as .5 school psychologist at Berlin High School.

FAVOR: ALL

MOTION CARRIED: 7:0

 

B. Retirements

Moved by Mr. Richards, seconded by Mr. Recck, to accept the retirement of Ms. Maureen Walsh, Principal at Willard School, effective January 31, 2006, and her “rehiring” as the acting principal of the school through the end of the 2005-06

school year, subject to the approval of the State Department of Education. Also to thank her for the thirty-seven (37) years of service she has provided to educating the youth of Berlin and to wish her a long and healthy retirement.

 

FAVOR: ALL

MOTION CARRIED: 7:0

 

Moved by Mr. Richards, seconded by Mr. Recck, to accept the retirement of Mr. Thomas Veronesi, Assistant Principal at Willard School, effective January 31, 2006, and his “rehiring” as the acting assistant principal of the school until no later than January 31, 2007, subject to the approval of the State Department of Education.

 

Ms. Walsh and Mr. Veronesi extended their appreciation for the opportunities they have received over the past 37 years and 39 years of service respectively. Ms. Walsh indicated she was thankful for the great time she has had during this time period and Mr. Veronesi indicated that the Board of Education is one of the major functions of the Town and he will continue to support it.

Berlin Board of Education Minutes

January 9, 2006

 

 

VII. INFORMATION AND REPORTS

A. Activity Fund Reports

1. Berlin High School Enterprise Fund – Period ending November 30, 2005

2. Berlin Public Schools Activity Fund – Period ending November 30, 2005

3. Cafeteria Fund – Period ending November 30, 2005

No motion is necessary for these reports. Please note with interest.

VIII. RECOMMENDED ACTION

 

A. Policy Revisions

1. Policy BCE – Permanent Committees – 1st Reading

2. Policy BCEA – Leadership, Accountability and Measurement Committee – 1st Reading

3. Policy BCEB – Communications and Alignment Committee – 1st Reading

4. Policy BCEC – Resources and Capacity Building Committee – 1st Reading

 

At the December 12, 2005 Board of Education meeting, a new committee structure was proposed and discussed. The policy revisions listed above reflect those changes. The first reading and discussion of these revisions took place. The second reading will take place at the next Board meeting on January 23, 2006 at which time a recommendation will be made to adopt the new policies.

IX. 2006-2007 PROPOSED BUDGET PRESENTATION

 

A. Superintendent’s Budget Presentation

 

Superintendent Cicchetti presented his proposed 2006-07 budget to the Board, which was distributed to all present. Dr. Cicchetti note that his letter in the budget document provided pertinent information for understanding the budget request. The presentation was guided by the budget priorities that were identified this fall by the Board and Administrative Council. This was the first overview of the budget and Dr.. Cicchetti indicated he was pleased to present bring it to the Board. He recognized and thanked the administration team and staff in each of the schools, as well as the central office team for their efforts in building the budget and providing extensive backup material. Dr.

 

Berlin Board of Education Minutes

January 9, 2006

 

 

Cicchetti specifically recognized Roman Czuchta for his work, his accuracy, and the tremendous amount of support in creating a slightly different budget document this year.

 

Dr. Cicchetti reported that the proposed budget has an overall increase of $2,216,843 or 7.18% from last year, which represents a 6.87% increase to maintain the current level of services and a 0.309% increase for new staff/programs. The proposed budget reflects what he feels are priority needs for improving student achievement and success, which is the Board’s overall goal focus area. Dr. Cicchetti outlined the components of the increase in the Operational Budget to maintain the current level of services. Dr. Cicchetti reported that the reduction in the amount of supplies, textbooks, and materials reflects the reallocation of athletic supplies, and not classroom supplies and textbooks. He reported that the contractual obligations for certified and non-certified staff, benefit costs associates with collective bargaining agreements and utilities were the major budget drivers. Utilities were a major factor since previous years’ increases averaged less than 0.2%, compared with the almost 1.4% increase for next year. At a joint meeting of Town and Board of Education leadership, the way utilities increases would be determined was discussed.

 

Dr. Cicchetti reviewed the New Staff/Programs Requests which represented a 0.309% increase to the budget as well as the New Staff/Programs Request Considered but Not Included. Dr. Cicchetti cited national school improvement leader Michael Fullan’s belief that districts need to focus on literacy, numeracy and emotional intelligence.


Using the budget priorities as a framework, Dr. Cicchetti reviewed each of the new staff/program requests as they related to the budget priorities. Enrollment projections were reviewed as they related to staffing requests.

 

Dr. Cicchetti noted that the gap between Berlin’s per pupil spending and the State average per pupil spending is $1,500.00. In order for Berlin to meet the State “average” for per pupil spending, an additional $4.8 million would need to be added to the budget. This would equate to an additional 15.6% increase above and beyond the 7.18% he is requesting.

 

As the Board moves forward in their budget development process, they will have individual presentations from the elementary, middle school and high school administrations as well as Margaret Butler on special education and Roman Czuchta on some of the district programs. These presentations will allow more in-depth discussion and questions. Dr. Cicchetti, on behalf of the entire administrative team, conveyed his support of the Board in providing information that would help them finalize their 2006-07 Budget for submission to the Town.

 

 

Berlin Board of Education Minutes

January 9, 2006

 

 

Mr. Richards directed several questions regarding the Proposed Budget asking that the administration provide responses, either through Board communications or in the upcoming presentations. He appreciated the work that went into developing the budget.

 

Ms. Hartel, Mrs. Mancini, Mrs. Erickson, and Mr. Brochu conveyed their appreciation to the entire administrative team and Dr. Cicchetti for the work they did in preparing the budget. They conveyed favorable comments regarding the streamlined budget document and use of budget priorities this year.


X. ADJOURNMENT

Moved by Mrs. O’Donnell-Moss, seconded by Mr. Recck, to adjourn the meeting at 8:55 p.m.

 

FAVOR: ALL

MOTION CARRIED: 7:0

 

01/17/2006 (Special Meeting)

BERLIN BOARD OF EDUCATION

January 17, 2006

MINUTES

SPECIAL MEETING

 

Attendance:      Gary Brochu

                        Julie Erickson  

                        Michelle Hartel                                     Absent

                        Diane Mancini                                       

                        Kathleen O’Donnell-Moss

                        Christopher Puzio                                             Absent

                        Anthony Recck

                        John Richards                                                  

                        Rachel Rochette                      

 

Also in attendance:  Superintendent of Schools Dr. Michael Cicchetti; Director of Curriculum and Instruction Susan Ford; Director of Business Operations Roman Czuchta; Director of Pupil Personnel Services Margaret Butler; Principal of Hubbard School Nancy Testori; Principal of Griswold School Laurie Gjerpen; and Principal of Willard School Maureen Walsh.

I.                                                        

I.          CALL TO ORDER

 

Mr. Brochu called the meeting to order at 7:08 p.m. in the Board of Education (“the Board”) meeting room at 238 Kensington Road, Berlin, CT.

 

II.        BUDGET PRESENTATIONS

 

A.                 Elementary Principals’

 

The three Elementary School Principals presented the Board with their Budget requests for the 2006/2007 school year.  They are requesting a full-time Developmental Guidance Counselor that the elementary schools would share.  The Counselor would give support to an increasing number of students entering school with special needs. 

 

They are also requesting a 1.0 Reading/Language Arts Coordinator – District Wide, which will have a heavy involvement at the elementary level, who would work particularly close with Hubbard School because this position is funded in half by a reallocation of a remedial resource position at Hubbard.  A Reading/Language Arts Coordinator would guarantee a curriculum, district-wide, for all children, all of our schools would share the same vision of successful literacy for all students, and there would be support for teachers, administration and staff. 

 

They are also requesting a 1.0 Math Coordinator that the elementary schools would share.  The Math Coordinator would spend time in classrooms, demonstrating lessons to build


Berlin Board of Education

Special Board Meeting

January 17, 2006

 

 

teachers’ strategies in teaching the new math.  This Math Coordinator would work with the principals and analyze student performance data, working with teams of teachers and provide professional development.   

 

All three spoke of the student enrollment at their schools and concern over the space available.    

Mrs. Walsh, Principal, Willard School reviewed the Operational cost requests and enrollment projections.  In addition to the shared Guidance Counselor, 1.0 Reading/Language Arts Coordinator – District Wide and 1.0 Math Coordinator - Elementary also requested is a 1.0 Grade 2 Teacher. 


Ms. Gjerpen, Principal, Griswold School reviewed the Operational cost requests and enrollment projections.  She reported having a net change of no new teachers at this point.  She reported that they have the room for a full time third grade classroom or a half time kindergarten class.  In addition to the shared Guidance Counselor, 1.0 Reading/Language Arts Coordinator – District Wide and 1.0 Math Coordinator - Elementary also requested is a .5 Special Education Teacher to support four students who are returning to their home school that have autism or are behavioral challenged.  This half-time teacher will support direct instruction, discrete trial instruction and inclusion activities for these student who require a very individualized approach in order to benefit from instruction.

 

Mrs. Testori, Principal, Hubbard School reviewed the Operational cost requests and enrollment projections.  She also reported having a net change of no teachers at this point.  Ms. Testori discussed the request for the need of trained Kindergarten Aides district wide to support both teachers and students.

Ms. Ford and Ms. Gjerpen discussed the request for continued Professional Development Funding as to the administration and as to teachers to continue the commitment to professional growth opportunities for teaching staff, administrators and Board of Education members. 

 

Dr. Cicchetti discussed the request of a Data Specialist indicating the continuous improvement work depends on teachers’ ongoing assessment of students and common assessments.  We need benchmarks throughout the year, and we need someone to help us organize data, make sure it is assessable to teachers, assist principals and coordinators in looking at results and translate how instruction should change in the classroom.  It is such an essential component to continuous improvement work that we need a Data Specialist to support us in this. 


Berlin Board of Education

Special Board Meeting

January 17, 2006

 

Ms. Gjerpen discussed the request for the critical need for technology that supports both student learning and management/operations.

 

Mrs. Testori noted the continued support that is received from their respective PTO Groups.  She praised the efforts of the PTO and expressed how vital the PTO, both with manpower and monetarily, and thanked them for all they contribute, in the contributions to field trips, running the publishing center, funding the library with books, and as parent volunteers helping in the classrooms.  

 

III.       ADJOURNMENT

 

Moved by Mr. Recck, seconded by Mrs. O’Donnell-Moss, to adjourn the meeting at 9:48 p.m. 

 

FAVOR:         ALL

MOTION CARRIED:  6:0

 

01/23/2006

BERLIN BOARD OF EDUCATION

January 23, 2006

MINUTES

REGULAR MEETING


Attendance: Gary Brochu

Julie Erickson

Michelle Hartel Arrived at 7:40 p.m.

Diane Mancini

Kathleen O’Donnell-Moss

Christopher Puzio

Anthony Recck Absent

John Richards

Rachel Rochette


Also in attendance: Superintendent of Schools Michael Cicchetti; Director of Curriculum and Instruction Susan Ford; Director of Business Operations Roman Czuchta; Director of Pupil Personnel Services Margaret Butler; Principal of McGee Middle School Brian Benigni; Principal of Berlin High School George Synnott; and Athletic Director Jim Day.

 

I. CALL TO ORDER


Mr. Brochu called the meeting to order at 7:03 p.m. in the Board of Education (“the Board”) meeting room at 238 Kensington Road, Berlin, CT.


II. BOARD AND ADMINISTRATIVE COMMUNICATIONS


Ms. Kathleen O’Donnell-Moss reported that she attended Mike Schmoker’s workshop, which she thought was a wonderful investment in our teaching staff as well as a benefit to her as a Board member. It was definitely worthwhile as it ties in with our work and what the administration is working on and it seems as if everyone is on the same page working towards improving student achievement.


Mr. Puzio reported that last Tuesday he attended a private fundraiser for Muscular Dystrophy. He is going to work with the Muscle team, the committee that organized the fundraiser, to set up a fundraiser in Wallingford and probably here in Berlin.


Ms. Mancini reported on her attendance at the Forum of the League of Woman Voters held this past Saturday.


Mr. Richards reported that the Resources and Capacity-Building Committee met and one of the items discussed was the response to a RFP for completion of a demographic, enrollment, and capacity study. The committee reviewed the three organizations that responded to the RFP and will report at the next meeting as to the selection of a consultant to complete the study.


Ms. Susan Ford reported that, the day after Mike Schmoker was here on January 13, we had a visiting team from the University of New Haven for Project Lead the Way, and they were looking into certification of the two courses that we offer at the high school. Students enrolled in those courses will be certified and those students who pass the final test with a certain grade, can apply to obtain college credits for that course. Sixteen technical colleges around the area accept these courses automatically; other colleges can be petitioned to accept these courses. She reported that Dave Salonia has done a fine job in preparing for and facilitating the certification visit.



Ms. Margaret Butler reported on the preschool screening, which took place on January 20 and 21, 2006. Approximately 130 children were screened between the ages of two years, four months and four years, six months. She indicated the turnout was wonderful and it was a great success. Both children, as well as staff, benefit from the experience.


Dr. Cicchetti reported that he stopped in at the preschool screening and was very impressed. It was professional, well-organized, and very worthwhile as it gives our school system an opportunity to support students who need something different prior to beginning their kindergarten experience. Dr. Cicchetti also introduced Jason Pheasant, the new Berlin correspondent from the New Britain Herald.


Mr. Brochu indicated he had with him a copy of the agenda for the Leadership Conference he will be attending in Washington, DC in two weeks. It contains an entire seminar on the Iowa Study, which Board members received previously. He asked that copies be included in the next Board Update packet. Mr. Brochu also reminded the Board of the CABE Area Legislative Breakfast scheduled for Thursday, February 9, 2006, from 8 a.m. to 9:30 a.m. at the Legislative Office Building.


III. AUDIENCE OF CITIZENS


Nothing to report.


IV. CONSENT AGENDA


  1. Approval of Minutes

    1. Regular Meeting of January 9, 2006


MOTION FOR CONSIDERATION: MOVE to approve the minutes of the regular meeting of January 9, 2006 as presented.


  1. Out-of-State Field Trip Requests – McGee Middle School


MOTION FOR CONSIDERATION: MOVE to approve the request of Principal Brian Benigni to allow the Berlin FIRST Robotics team to travel to Manchester, NH on March 2-4, 2006 to attend a competition and Atlanta, GA on April 26-30, 2006 to attend the National Competition.


Moved by Ms. O’Donnell-Moss, seconded by Ms. Erickson, to approve the consent agenda as presented.


FAVOR: ALL

MOTION CARRIED: 6:0


V. RECOMMENDED ACTION

  1. Policy Revisions – Second Reading and Recommended Adoption

1. Policy BCE – Permanent Committees

2. Policy BCEA – Leadership, Accountability and Measurement Committee

3. Policy BCEB – Communications and Alignment Committee

4. Policy BCEC – Resources and Capacity-Building Committee





The first reading of the policy revisions took place at the December 9, 2006 Board of Education meeting. This is the second reading, with recommended adoption of the policies as presented.


Moved by Mr. Richards, seconded by Ms. Rochette, to approve and adopt the policies BCE, BCEA, BCEB and BCEC as presented.


FAVOR: ALL

MOTION CARRIED: 6:0


Moved by Mr. Richards, seconded by Ms. O’Donnell-Moss, to add the consideration of deletion of policy BCED.


FAVOR: ALL

MOTION CARRIED: 6:0


Moved by Ms. Erickson, seconded by Ms. Mancini, that we delete policy BCED from our policy.


FAVOR: ALL

MOTION CARRIED: 6:0


VI. 2006-2007 PROPOSED BUDGET PRESENTATION


A. Secondary Principals’ Budget Presentation


Athletics: Jim Day, Athletic Director, addressed the Board with regard to the co-curriculum requests, which include an Assistant Coach – Cross Country at McGee Middle School, additional hours for an athletic trainer at Berlin High School, increasing the number of opportunities for student athletics and adding a girls’ lacrosse program.


Mr. Day made a few observations about the Athletic Department, highlighting the program’s achievements, which include five teams having won conference titles, the baseball team winning the Class L state title last year, the Unified Sports program winning the Michael’s Cup, student athletes continuing to excel academically, two basketball players nominated for the McDonald’s All American Team, and one wrestler selected as honorable mention All American for the Class 2007. The new men’s swimming team is off to a very good start, particularly the dynamics of the program. Mr. Day reported that recent budget cuts have resulted in much more aggressive fundraising tactics.


Mr. Day also highlighted the weaknesses that he hopes to address in this budget.


(1) Athletic training hours. Currently, the district receives 12 hours per week of athletic training. There is a pressing need to increase those hours so multiple events can be covered. Berlin High School is one of only five high school programs in the state that have the Impact Program, which is a way of assessing cognitive ability after a head injury to see if it has occurred. We cannot, however, fully institute the program because of the limited hours of the athletic trainer, who institutes the program. The request is to increase athletic training time to 25 hours a week. A reallocation of supplies money within the Athletics Program budget will, in part, support this additional trainer time.


(2) The McGee Middle School Cross Country Assistant Coach. Mr. Day distributed a handout depicting the current ratios for McGee Interscholastic Sports Programs. Currently the coach to athletic ratio is 1:60 in cross country, which is unacceptable. The number of students who participate in cross country each fall requires an assistant coach, primarily for supervisory purposes.


(3) Increase the opportunity for students to participate in athletics. Of the towns sampled, Berlin ranked 12 of the 16 schools in the number of opportunities available for student athletics. Overall, Berlin ranks 17 out of the schools selected for comparison; all of these schools are either in the Nutmeg Football League or are towns with which Berlin is most often compared.


(4) The Girls’ Lacrosse Program at Berlin High School. The district needs to add a sport for girls to remain in compliance with Title IX, in light of the new men’s swimming program added this year.


Secondary Principals’ Budget Presentation:

Mr. Synnott began by indicating that the entire budget being presented is designed to meet the goals and objectives set by the Board of Education and the priorities created by the Administration Council. Everything being requested can all be tied to continuous improvement for student learning and improvement in our schools for students’ achievement and success. He asked that the Board consider this as both Mr. Benigni and he make their presentations. The major goal is to improve student learning.


Staffing: With regard to staffing, Mr. Synnott is requesting an additional 1.0 FTE Math Teacher to address class size issues and maintain the current course offerings. Mr. Synnott indicated a significant problem with class sizes at the high school in the math department. In order to graduate, students need three credits of math; however, 85% of students at Berlin High School take four years of math. Currently, classroom sizes range from as few as 12 to 15 students and to as high as 31 and 32 students. The reason for this is because of the nature of the course. Certain students demand more attention and some of those classes, by their very nature; have to be small in size. This year we have seven sections that have 28 or more students in each section. Of those, five sections have more than 30 students. The two UCONN Advanced Placement classes in Statistics have 30 students in one class and 31 in the other. These are large numbers for an advanced placement UCONN class. We also have one section of Algebra 2 accelerated with 31 students. Requested by the high school, but not included in the Superintendent’s Proposed Budget was a half-time Business teacher.


Mr. Benigni confirmed that there are no staffing requests for McGee for this budget year.


Student Support: With regard to student support, Mr. Synnott is requesting a 1.0 FTE Instructional Support Teacher. This position will focus on the population of students who are identified as struggling learners and do not receive Special Education Services. The teacher will provide in-class professional development training for teachers and paraprofessionals on meeting the needs of struggling learners; assist with the development of curriculum and common assessments; and monitor preparation of all students for state and national assessments. This preparation is important in preparing for the October 2007 NEASC accreditation site visit.

Mr. Benigni is requesting an after-school-tutorial program for McGee. This after-school program will provide middle school students with support in reading, writing and mathematics to reach goal in areas of the CMT and district standards. This program was targeted for non-special educational students. Struggling learners often need additional time to reach proficiency levels with material that is presented by teachers during the regular instructional day. The middle school proposes to call this program SPRINT – Students Practicing and Receiving Instruction Now for Tomorrow. It is believed that the high school experience for these students will be more successful if they can enter ninth grade with a strong foundation in reading, writing, and mathematics. Mr. Benigni provided the Board with an estimate of students who would have been identified this year if a program were in place. The program will be funded through Project CHOICE monies.


Teaching and Learning: Principals Synnott and Benigni discussed the need for professional development. Mr. Synnott spoke of the Harvard workshop he has attended and the positive benefits received from it as well as other workshops and the need to take part in these workshops if we are to succeed in improving teaching and learning. The overall goal of professional development is to provide training that will be applied immediately back in the classroom setting. This may be accomplished by bringing some training right into the schools. Mr. Benigni indicated he was thankful for the opportunity given to him, as well as the support for the teachers.


Dr. Cicchetti discussed Curriculum Development Funding and noted a research study of California schools. The most significant factor in improving teaching and learning for students was the existence of a coherent, standards-based curriculum in all content areas, kindergarten through grade 12, including student assessments. The development of such documents will require a major investment on the part of the district.


Technology: Mr. Synnott reported the high school had done pretty well with technology to a point and then reached a plateau. The high school had an infusion of money which enabled it to establish computer labs, which are now obsolete. Mr. Synnott indicated he has not put in for specific technology requests, but believes a data specialist would be a tremendous benefit. Mr. Benigni’s goal is to create two classrooms per year that allow teachers and students to utilize the most up-to-date instructional technology. A typical 21st century classroom would include a Smartboard, LCD projector, interactive lectern, internet access, a mobile laptop lab, CD-Rom editions of textbooks, a freshly painted room, updated lighting, white boards and new ceiling tiles. He questions if students are not using the latest technology available today, how will they be prepared for tomorrow?


Principals Synnott and Benigni discussed their facilities requests. My Synnott indicated that the lavatories in the 1955 wing at the high school are in desperate need of renovation, the science labs need to be upgraded and renovated and the auditorium is so small it cannot accommodate more than one class at a time. Classrooms need to be reconfigured as we currently have eight teachers “on carts,” i.e. without a classroom to serve as a home base. Mr. Synnott would like to have large areas where several teachers in departments can come together to collaborate. Mr. Benigni indicated the lavatories need to be renovated at McGee Middle School, the outside of the building needs painting and a facelift so that it has a warm and inviting appeal as one approaches the building.


VI. EXECUTIVE SESSION


Moved by Ms. O’Donnell-Moss, seconded by Ms. Rochette, to enter into executive session at 9:35 p.m. for the purposes of personnel.


FAVOR: ALL

MOTION CARRIED: 7:0


Moved by Ms. Rochette, to exit from executive session at 10:45 p.m.


FAVOR: ALL

MOTION CARRIED: 7:0





VII. ADJOURNMENT


Moved by Mr. Richards, seconded by Ms. O’Donnell-Moss, to adjourn the meeting at 10:48 p.m.


FAVOR: ALL

MOTION CARRIED: 9:0


01/25/2006(Special Meeting)

January 25, 2006

MINUTES

SPECIAL MEETING


Attendance: Gary Brochu

Julie Erickson

Michelle Hartel

Diane Mancini

Kathleen O’Donnell-Moss Arrived at 7:50 p.m.

Christopher Puzio

Anthony Recck Arrived at 7:35 p.m.

John Richards

Rachel Rochette


Also in attendance: Superintendent of Schools Dr. Michael Cicchetti; Director of Curriculum and Instruction Susan Ford; Director of Business Operations Roman Czuchta; and Director of Pupil Personnel Services Margaret Butler


I. CALL TO ORDER


Mr. Brochu called the meeting to order at 7:03 p.m. in the Board of Education (“the Board”) meeting room at 238 Kensington Road, Berlin, CT.


II. BUDGET PRESENTATIONS


A. Special Education Budget

Mrs. Butler's presentation followed an agenda and handouts, which were distributed to the Board and to the audience. She presented the board with an overview of her department discussing the services offered at each school, as well as the responsibilities within the individual schools. She discussed the enrollment ratios of students to teachers, the number of students served in each capacity participating in special services programs and related services for the current school year compared to last year.

Mrs. Butler discussed the Distribution of Student by Exceptionality Code. The most prevalent disability in the district is Speech and Language with 158 students. Mrs. Butler noted that we are continuing to see students with a complexity of disorders, and we are trying as best as possible to keep students in their neighborhood schools.

One of Mrs. Butler’s requests is a 0.5 FTE Special Education Teacher at the Griswold School. Four students, currently in the Willard Special Education Program with autism and challenging behaviors, will be returning to Griswold next year for first grade. These students require a level of service beyond what is normally provided at Griswold. This

Berlin Board of Education

Special Board Meeting

January 25, 2006

half-time teacher will support direct instruction, discrete trial instruction and inclusion activities for students who require a very individualized approach in order to benefit from typical instruction.

With regard to Student Support, Mrs. Butler is requesting the 0.5 FTE Speech and Language Pathologist. The complexity of disabilities is increasing, and they require a greater amount of skill development than we have seen in a long time. We currently have 218 students receiving speech therapy in the district, a ratio of 40.4:1. This position will help the needs of an increasing complexity and number of students who need communication services, particularly those with autism and severe communication disorders. It is recommended that this position be funded from the special education grant.

Another major component under Student Support is Tuition. Special Education tuition is a big part of the budget. Mrs. Butler discussed the out of district tuition as outlined in her handout for the school years 1988 -89 through the present. In 1988 – 89, 12% of the special education population was placed in out of district facilities compared with 2.8% for the current school year, with ten students placed by Berlin and two placed by DCF. She noted that we have been able to keep our numbers down because of the wonderful resources given to the department. She reported on the range of tuitions being paid now, the least expensive being $12,371 for a placement at Southington Vo-Ag and the most expensive being $138,460 for a placement at CREC Coltsville for a student with very complex disabilities. The budget Mrs. Butler is presenting is based on an anticipated 19 students to be out of district.

Mrs. Butler also made note or her request for a social worker to ease the disparity between services provided at the elementary levels and that at the middle school and high school. She also discussed the request for four additional aides to support students with challenging behaviors and autism. These requests for additional staffing did not get submitted as part of the Superintendent’s budget proposal.


Mrs. Butler noted that Professional Development is essential and that special education and related service staff participate in the district offerings because they need to know what is happening in support of student achievement. She also spoke of the Curriculum Development that occurs over the summer and its usefulness.


With regard to technology, Mrs. Butler offered support for the need of the Data Specialist position as there is a tremendous amount of data to be analyzed in the Special Education Department. Currently, all this is being done by hand, which is very time consuming. She also spoke of the benefits of Assistive Technology and how important it is to Special Education. She is also requesting 12 computers to update what the department has.

Berlin Board of Education

Special Board Meeting

January 25, 2006


Mrs. Butler discussed the space challenges with NET, preschool/kindergarten, learning centers and occupational and physical therapy. She reported, currently at the Griswold School, the occupational therapist and physical therapist currently share a room the size of 13’.5” x 10’.1”.

Mrs. Butler answered questions from the board concerning her presentation of her budget as well as discussed the State's inability to fund the "excess costs" for special education, which are those services and transportation costs that exceed four and one half times Berlin's per pupil expenditure. She reported that anything paid over $41,274 should come back to the district in its entirety. Two years ago, the state reduced that by 44%. This current year we are anticipating a reduction of 25%. Prior to two years ago we were getting 100% back on every tuition that cost over five times the per pupil expenditure. Now, they have lowered it to four and one half times and reduced the reimbursement.

A short break took place from 9:07 p.m. to 9:17 p.m.

B. District –Wide Non-Instructional Programs


Mr. Roman Czuchta, Director of Business Operations provided handouts to the Board. He noted that with regard to staffing, Custodial Account, he has budgeted $18,000 more for overtime for next year versus this year due to the ceasing of the policy to charge Park & Recreation for regular custodial time and not charging community groups for regular custodial time. This means that if there is a custodian in the building when it is being used by an outside group, we will not be charging them for those services.


Mr. Czuchta gave an overview of the Fringe Benefits Budget, Transportation Budget, Contracted Services Budget and Utlities Budget as outlined in the handouts. He also discussed the Site and Building Maintenance Budget and Capital Equipment Budget, which are not part of the Board’s Operational Budget.


Mr. Czuchta reported that Medical Insurance is the largest driver in the Fringe Benefits budget. Preliminary information from Anthem Blue Cross given to us and the town, back in November, projected a rate increase of 12.6% or $369,101. Mr. Czuchta reported that he recently received a phone call from our consultant and that percentage is now 15%. The consultant is confident he can bring it back down to the 12.6% range, and he should have a final number for us within a week’s time.


With regard to the transportation budget, projected fuel costs account for approximately $31,000 of the total transportation increase of $62,079.


With regard to the contracted services budget, Mr. Czuchta listed some of the types of the expenditures that come under the broad definition of contract services and highlighted the budget drivers for same.


Of concern in the Utlities Budget was the overall increase of 44% in the electrical budget over the current year amount. The natural gas budget is based on average usage levels and a $1.56/ccf cost. The current cost is approximately $1.75. In 2005 – 2006 the budgeted amount was $1.05 per ccf.

Berlin Board of Education

Special Board Meeting

January 25, 2006



Mr. Czuchta distributed a handout of the capital expenditures guidelines for annual maintenance compiled in March 2001 and indicated he would provide an update with current figures.


  1. Board of Education Overall Review


The next meeting will take place on February 13, 2006 for the adoption of the budget. Mr. Brochu requested that if anyone needs additional information, or has questions, to please email Dr. Cicchetti and let the administration know. On behalf of the Board, Mr. Brochu thanked Dr. Cicchetti and his team. The presentations were very thorough, focused on priorities and all sessions were very beneficial. Mr. Brochu indicated that is very important that the board members understand and grasp what we are doing; not just what the budget request is but also what we hope to accomplish as a result.


Dr. Cicchetti reiterated to the Board his hope that the Board will make the connections to what is being requested, our future work and what we have done this year in preparation for continuing improvement.


Mrs. Kathleen O’Donnell-Moss reported that having elementary principals come together as a team, as well as the middle school and high school principals as a team, was a huge step in the right direction.


III. ADJOURNMENT



Moved by Mr. Recck, seconded by Mrs. O’Donnell-Moss, to adjourn the meeting at 10:37 p.m.


FAVOR: ALL

MOTION CARRIED: 8:0


03/27/2006

BERLIN BOARD OF EDUCATION

March 27, 2006

MINUTES

REGULAR MEETING

 

Attendance:      Gary Brochu

                        Julie Erickson  

                        Michelle Hartel                                     Absent                                      

                        Diane Mancini                                       

                        Kathleen O’Donnell-Moss

                        Christopher Puzio

                        Anthony Recck                                    Absent

                        John Richards                                                  

                        Rachel Rochette                                              

 

Also in attendance:  Superintendent of Schools Dr. Michael Cicchetti; Director of Curriculum and Instruction Susan Ford; Director of Business Operations Roman Czuchta; Principal of Berlin High School George Synnott; Principal of Hubbard School Nancy Testori; and Director of Pupil Personnel Services Margaret Butler.

 

I.          CALL TO ORDER

 

Mr. Brochu called the meeting to order at 7:05 p.m. in the Board of Education (“the Board”) meeting room at 238 Kensington Road, Berlin, CT.  The Pledge of Allegiance was led by student, Sarah Hagen.  A Moment of Silence was observed.

 

II.        BOARD AND ADMINISTRATIVE COMMUNICATIONS

 

Ms. Erickson reported on her attendance at the Internet Safety workshop on March 15, 2006 at the McGee Middle School and the wonderful presentation Officer Dennehy of the Rocky Hill Police Department presented.  Ms. Erickson would encourage any parent to attend any future training offered by Officer Dennehy.  Ms. Erickson also reported on her attendance this past weekend at Berlin High School’s musical,  A Funny Thing Happened on the Way to the Forum.

 

Ms. O’Donnell-Moss reported that the Berlin Education Council met for the first time, which was productive and well represented from almost every group in town.  The next meeting with take place in May. 

 

Ms. Mancini reported on her attendance at the Internet Safety workshop and also thought it was an excellent, informative program.  Ms. Mancini reported on her attendance at the Responsive Classroom Professional Development accompanied by Chris Strickland, a classroom teacher from Griswold School.  Ms. Mancini is appreciative of the support from Superintendent Cicchetti as well as Susan Ford and Laurie Gjerpen for exploring the Responsive Classroom model.

 

Mr. Richards reported on his nomination to become a member of the Capitol Regional Education Council’s (CREC) Board of Directors and will provide for the Board’s packet, by the end of the week, as to what this means. 

 

Ms. Ford reported on her attendance at the Internet Safety workshop and indicated she will be providing follow up sessions to help elementary parents understand concepts such as “cookies” and “trails.”  Anyone interested in participating should contact Ms. Ford or obtain a flyer from the schools.  Ms. Ford reported that internet safety lessons were developed at the McGee Middle School, and we are sharing our lessons with St. Paul School as well as a school district in Rhode Island. Ms. Ford also reported on the very successful professional


Berlin Board of Education Minutes

          March 27, 2006

 

 

development day held this date in which Lee Jenkins from Phoenix, Arizona was a presenter.  Finally, Ms. Ford has extended an invitation to anyone who would like to score the senior portfolios on April 25 and 27.  Ms. Ford would like to have parents, members of the community, board members, and teachers involved so they can see the quality of writing. 

 

Ms. Butler reported the State Department of Education has released the RFP for the next year’s special education grant, which will be due in mid-May.  Ms. Butler indicated she will be developing that grant to support our programs for next year.

 

Mr. Czuchta reported on his attendance at the Town Council meeting and Town meeting last week wherein the funding for the dividers for the stage area in the gymnasium for both Willard School and Griswold School were approved.  Mr. Czuchta also reported that the reconstructed Town Technology Committee will hold its first meeting Tuesday night, March 28, 2006, at 6 p.m.  Dr. Cicchetti, David Evon, and he are members of the committee. 

 

Dr. Cicchetti reported on the first Berlin Education Council meeting and how it was very interesting to present to this varied group our vision for change and plans for continuous improvement.  He noted the value of having the perspective of groups such as senior citizens, the clergy, as well as people who work for the town as this helps us to build a better connection to the community and provides us with input as we do our work.  Dr. Cicchetti also updated the Board on the administrative searches for the principalships at Willard and Hubbard Elementary Schools as well as the Director of Curriculum and Instruction.  Dr. Cicchetti also reported on communication received from the State concerning the Connecticut Junior Solar Sprint Program, which is a program that brings together students to design, construct and perform a model solar electric vehicle.  The race coordinator for this program statewide is John Madden, Technology Education teacher at McGee Middle School.  Finally, Dr. Cicchetti recognized Ms. Ford for all her efforts in bringing Lee Jenkins to Berlin for today’s professional development day.

 

Mr. Brochu reported, in Ms. Hartel’s absence, the Leadership, Accountability and Measurement committee will meet tomorrow night at 7 p.m.  The focus will be both to look at the Board’s self evaluation as well as to look at the school calendar in June, specifically the late end of the school year.  Mr. Brochu reminded the Board as to the email he sent regarding the survey concerning professional development opportunities, support, deficiencies and areas to look at.  Mr. Brochu asked those who have not responded to please do so with the hope of having a follow-up discussion in April.  Mr. Brochu reported that on Wednesday afternoon, March 29, in Glastonbury, CABE is having a seminar on the roles and responsibilities of board members - before, during and after Board of Education meetings.  Mr. Brochu reported that on April 27, CABE will hold a seminar at their offices concerning improving student wellness and policy perspective.  Finally, Mr. Brochu reported he will be in Chicago for the National School Board Association convention April 6 – 11. 

 

III.       SPECIAL PRESENTATION/ANNOUNCEMENT

 

The Board of Education extended its congratulations to the Berlin High School Boys’ Basketball Team for winning the State Division III Championship and the Berlin High School Cheerleading Squad for winning the State Class L Championship. 


Berlin Board of Education Minutes

March 27, 2006

 

 

Principal George Synnott said it was a privilege and honor to present to Board members and the audience of citizens the two State championship teams from Berlin High School.  He remarked that we are extremely proud of the hard work and dedication that has gone into this season.  The work of the players and the coaches has made this an outstanding winter for sports at Berlin High School.  Coaches David Bosso and Rachel Maraio introduced their respective students.   

 

A short recess was held from 7:28 p.m. to 7:43 p.m.

 

IV.       AUDIENCE OF CITIZENS

 

Nothing to report.

 

V.        CONSENT AGENDA

A.                 Approval of Minutes

1.      Regular Meeting of March 13, 2006

 

The minutes of the regular meeting of March 13, 2006 were enclosed in the Board packet.

 

Moved by Ms. Mancini, seconded by Ms. O’Donnell-Moss, to approve the consent agenda as presented.

 

FAVOR:         ALL

MOTION CARRIED:  6:0

 

VI.       PERSONNEL

            A.        Resignations

 

Dr. Cicchetti presented the notice of Ms. Nancy Peterson’s intention to resign as teacher of special education at Berlin High School, effective June 30, 2006.

 

Moved by Ms. O’Donnell-Moss, seconded by Ms. Rochette, to accept the resignation of Ms. Nancy Peterson, teacher of special education at Berlin High School, effective June 30, 2006.  Also to thank her for the four years of service she has provided to educating the youth of Berlin and to wish her well in her future endeavors.

 

FAVOR:         ALL

MOTION CARRIED:  6:0

 

Dr. Cicchetti presented the notice of Mr. Sean Vivier’s intention to resign as teacher of World Language at Berlin High School, effective June 30, 2006. 

 

Moved by Ms. Erickson, second by Ms. Mancini, to accept the resignation of Mr. Sean Vivier, teacher of World Language at Berlin High School, effective June 30, 2006.  Also to thank him for the two years of service he has provided to educating the youth of Berlin and to wish him well in his future endeavors.

 

FAVOR:         ALL

MOTION CARRIED:  6:0

 

Berlin Board of Education Minutes

          March 27, 2006

 

B.                 Non-renewal of Contracts for Non-tenured Teachers

 

Dr. Cicchetti indicated that these non-renewals of non-tenured teachers were due to the fact that the teachers were appointed to one-year positions resulting from leaves of absences for the 2005-06 school year.  He thanked and commended Mrs. Mayette and Mrs. Kelly for their work this year.

 

Moved by Mr. Puzio, seconded by Ms. O’Donnell-Moss, that the contracts of employment for the following non-tenured teachers not be renewed for the 2006-2007 school year, upon their expiration at the end of the current school year:  Evelisa Mayette, teacher of English at Berlin High School and Maria Kelly, Guidance Counselor at McGee Middle School.

 

FAVOR:         ALL

MOTION CARRIED:  6:0 

 

VII.     INFORMATION AND REPORTS

            A.        NESDEC Presentation – Long-Range School Facility Master Plan

 

Donald G. Kennedy, Ed.D., team leader for the NESDEC Project Team, presented to the Board an overview of the process that will be used to develop the long-range facility master plan for the district.  Various members of the Town Council and town officials were in attendance for this presentation.  A handout entitled Plan Description/Milestones Analysis of Project Plan was distributed to the Board as well as the members in attendance, which summarized the presentation.  The presentation detailed the three-phase approach of NESDEC’s master planning process.  Phase I is the data gathering phase; Phase II will proceed to develop alternative solutions to the problem in which two or more options will be developed and will be presented and reviewed at an “Open Forum” attended by the Board, town officials, parents and other residents; and Phase III will evaluate these alternatives using four long-range planning criteria (degree of solution, educational program impact, future flexibility and financial feasibility) and will present advantages and disadvantages of each opinion.  A final report will be formally presented to the Board of Education.  Dr. Kennedy answered questions from the Board as well as the Town Council concerning this process.  He commented that this is the largest turnout of Town elected officials and employees that he has seen in any district in which NESDEC has conducted this type of study.  The Board expressed appreciation for their attendance at this session. 

 

B.           Status of the Board of Education’s Adopted Budget for 2006-07

 

Mr. John Richards, Chairperson of the Resources and Capacity-Building Committee, provided Board members with an update regarding the status of the Board’s Adopted Budget for 2006-07, including action that was taken by the Town Council at their March 21 meeting.   Mr. Richards updated the Board on the status of the Operational Budget, Capital Budget, and Building and Site Budget.  Pursuant to Ms. Mancini’s request, Mr. Richards will provide a summary of approved amounts, to be included in the Friday packet. 

 

VIII.    RECOMMENDED ACTION

A.                 NEASC Mission Statement

 

Dr. Cicchetti reported that at the March 13 Board meeting, Berlin High School Principal George Synnott presented the Board with a proposed mission statement that was developed by the high school administration and staff in preparation for the high school’s ten-year accreditation visit in October, 2007 and indicated that NEASC requires formal Board of Education approval for the mission statement. 


Berlin Board of Education Minutes

          March 27, 2006

 

 

Moved by Ms. Rochette, seconded by Ms. Erickson, that the Berlin Board of Education approve the Berlin High School Mission Statement as presented on March 13, 2006.

 

FAVOR:         ALL

MOTION CARRIED:  6:0

 

 

IX.       ITEMS ADDED TO THE AGENDA

 

Moved by Ms. O’Donnell-Moss, seconded by Ms. Rochette, to add an item to the agenda.

 

FAVOR:         ALL

MOTION CARRIED:  6:0

 

Mr. Brochu noted that since there are only two items slated for the April 10, 2006 Board meeting, one of the items, the date for the high school graduation, will be discussed tonight.  The other is a report on the 2006-07 budget, for which there will be no new information prior to the April 10 meeting.  Mr. Brochu requested that the Board consider canceling the April 10, 2006 meeting. 

 

Moved by Ms. O’Donnell-Moss, seconded by Ms. Mancini to cancel the April 10, 2006 board meeting.

 

FAVOR:         ALL

MOTION CARRIED:  6:0

 

Moved by Mr. Richards, seconded by Ms. Mancini, to add an item to the agenda concerning the graduation date.

 

FAVOR:         ALL

MOTION CARRIED:  6:0

 

Dr. Cicchetti reported that there were two dates originally being held by the high school for graduation.  The earlier of those two dates, June 18, was released in December due to the number of snow days.  Therefore, the date for this year’s graduation will be Sunday, June 25, 2006.  The ceremony will be held at Central Connecticut State University. 

 

Moved by Mr. Richards, seconded by Ms. Mancini, for the setting of the graduation date for June 25, 2006 at Welte Hall, CCSU, for 1:30 p.m.

 

FAVOR:         ALL

MOTION CARRIED:  6:0

 

X.        ADJOURNMENT

 

Moved by Ms. O’Donnell-Moss, seconded by Ms. Rochette, to adjourn the meeting at 8:52 p.m.

 

FAVOR:         ALL

MOTION CARRIED: 

 

Berlin Board of Education Minutes

          March 27, 2006

 

 

 

 

Submitted by:                                                               John M. Richards

                                                                                    Vice President

05/08/2006

BERLIN BOARD OF EDUCATION

May 8, 2006

MINUTES

REGULAR MEETING

Attendance: Gary Brochu

Julie Erickson

Michelle Hartel

Diane Mancini

Kathleen O’Donnell-Moss

Christopher Puzio

Anthony Recck Absent

John Richards

Rachel Rochette Arrived at 7:14 p.m.

Also in attendance: Director of Curriculum and Instruction Susan Ford; Director of Business Operations Roman Czuchta; Principal of Griswold School Laurie Gjerpen; Principal of Hubbard School Nancy Testori; Principal of McGee Middle School Brian Benigni; Assistant Principal of McGee Middle School Brenda Janik; Dean of Students James Sachs; and Director of Pupil Personnel Services Margaret Butler.

I. CALL TO ORDER

Mr. Brochu called the meeting to order at 7:00 p.m. in the Board of Education (“the Board”) meeting room at 238 Kensington Road, Berlin, CT. The Pledge of Allegiance was led by student, Cara Johnson. A Moment of Silence was observed. Mr. Brochu informed the Board that the Superintendent would not be in attendance at the meeting due to his daughter’s Confirmation ceremony that evening.

 

II. BOARD AND ADMINISTRATIVE COMMUNICATIONS

 

Ms. Ford reported that she has been meeting with the elementary science teachers to develop consensus maps for the science curriculum. The district’s efforts with Atlas Rubicon provided a baseline for these curriculum decisions. Teachers, next year, can work on their maps to make that curriculum their own. This gives us a guaranteed and viable curriculum for science in the elementary schools. Ms. Ford reported that as part of this, our libraries are going through the old science books and those that have good and accurate information will be placed in classroom libraries. Ms. Ford also reported that a milestone has been passed as we did our first technology survey via the intranet email, which is a first for Berlin.

 

Mr. Czuchta reported that the folding doors at Griswold School and Willard School have been approved by the Council and in the process of being ordered for installation. Mr. Czuchta reported that the boiler bid at the high school was awarded. Mr. Czuchta also reported that authority was granted from the State to move forward with the bid for the roof at the high school.

 

Ms. Erickson reported that on Monday, June 5, 2006, at 6 p.m. there will be a memorial tree planting in honor of Thomas Manchesi, a Berlin High School student who died last fall.

 

Mr. Puzio reported on his attendance at the CABE conference on April 27, 2006 concerning Wellness. Mr. Puzio also reported that on June 1, 2006 at 6:30 p.m. Hubbard School will be hosting an art exhibition.

 

Ms. Hartel reported that the Leadership, Accountability and Measurement Committee meeting for May 9, 2006 has been postponed. Ms. Hartel reported on the last meeting held indicating the committee began work on developing the review/evaluation processes for the Superintendent and for the Board. Ms. Hartel will be putting together more information regarding these two items.


Berlin Board of Education Minutes

May 8, 2006

 

 

Mr. Richards thanked Ms. Erickson for standing in for him for the Guidance Director search. Mr. Richards also reported on his travel to Dover, New Hampshire to meet with the principal candidate for Willard School. Lastly, Mr. Richards reported that the Resources and Capacity-building Committee met last week as did the Council, which will be reported further in the meeting.

 

Mr. Brochu reported that on May 24, 2006 from 2:00 – 6:00 P.M. CABE is presenting a seminar entitled Data Driven School Improvement Strategies at the Hawthorne Inn. Anyone interested in attending should contact the administration. Mr. Brochu also reported on May 17, 2006 at 4:00 p.m. there will be a tree planting ceremony at the CABE office in Wethersfield in recognition of its 100th anniversary of the organization. Mr. Brochu also reported that with the many position searches we are involved in it is extremely important that Board members check their schedules well in advance to make sure they can attend the meetings. If they are unable to attend, the should contact Dr. Cicchetti, another board member or Mr. Brochu to make sure there is Board representation. Mr. Brochu indicated it is important that the Board participate in this process.

 

III. STUDENT PRESENTATION – CATHERINE M. MCGEE MIDDLE SCHOOL

 

Principal of McGee Middle School Brian Benigni and Dean of Students James Sachs presented the Board with a handout entitled Student and Teacher Perspectives on Catherine M. McGee Middle School with a Focus Group of Berlin High School Freshmen 2005 – 2006 as well as shared a video of the focus group of current BHS ninth grade students. Mr. Benigni reported that a cross section of fifteen students were invited back to McGee and asked a series of questions regarding their experiences at McGee Middle School to determine where the school has shown success and areas in need of improvement in an effort to create an optimum learning environment. The session was videotaped, viewed and then discussed by school personnel and the PTO. Teachers and parents were also surveyed and asked to reflect upon similar areas as the focus group. These surveys were contained in the handout provided. These results were tabulated, graphed and compared among the three groups. Mr. Benigni and Mr. Sachs shared the survey results from the McGee parents, students, and teachers and shared parts of the videotape dealing with the student focus group discussion questions. The initiative for this focus group was a recommendation made at the Harvard Change Leadership Training attended by Mr. Benigni and Mr. Sachs last November.

 

IV. AUDIENCE OF CITIZENS

 

Donna Bovee, 85 Steepleview Drive, Berlin, Connecticut, chairperson of the Berlin PAC, addressed the Board concerning the Town budget and the Town Council’s meeting tomorrow night and what she expects from the Board of Education dealing with the cuts that are coming, which she feels will be severe. Ms. Bovee asked the Board of Education to consider putting back into the budget charges for certain outside organizations to be saved for education; however, Ms. Bovee does not believe that any town departments should be charged for use of schools, such as Parks and Recreation and nor should Parks and Recreation charge the schools. Ms. Bovee asked the Board to take a look at this year’s expenses, with two months to go, and determine if any spending controls can be put into place now that minimally affect current services that can offset some of the tax increase. Ms. Bovee asked that if there are options on the table for additional monies, i.e. grants, etc., that we need to be aggressive and open to everyone’s ideas. Ms. Bovee also asked that the Board look at non-budgeted items that may have been spent this year and to determine if they are in next year’s numbers can they be pulled out as part


Berlin Board of Education Minutes

May 8, 2006

 

of the reduction in costs. Ms. Bovee asked that the Board of Education and the Town Council work together after listening last Tuesday night to the citizens of the town. Mr. Bovee expressed her trust in the Board of Education, as well as in this Town Council.

V. CONSENT AGENDA

A. Approval of Minutes

1. Regular Meeting of April 24, 2006

MOTION FOR CONSIDERATION: MOVE to approve the minutes of the regular meeting of April 24, 2006 as presented.

2. Special Meeting of April 11, 2006

MOTION FOR CONSIDERATION: MOVE to approve the minutes of the special meeting of April 11, 2006 as presented.

B. Payment of Bills – Period ending April 30, 2006

MOTION FOR CONSIDERATION: MOVE that the bills for the period ending April 30, 2006, including payroll totaling $2,485,090.82, of which Town is $2,422,345.85, Federal is $56,751.57, Building Use is $222.19, and Afternoon Adventures is $5,771.21, listed for payment or already paid for in accordance with standard fiscal procedure be approved for payment.

Moved by Mr. Richards, seconded by Ms. Rochette, to approve the consent agenda as presented.

FAVOR: ALL

MOTION CARRIED: 7:0

VI. PERSONNEL

A. Resignation

Ms. Susan Ford presented the notice of Mr. Kevin Jameson’s intention to resign as teacher of Integrated Language Arts at Catherine M. McGee Middle School, effective June 30, 2006.

 

Moved by Ms. O’Donnell-Moss, seconded by Ms. Mancini, to accept the resignation of Mr. Kevin Jameson, teacher of Integrated Language Arts at Catherine M. McGee Middle School, effective June 30, 2006. Also to thank him for the ten years of service he has provided to educating the youth of Berlin and to wish him well in his future endeavors.

FAVOR: ALL

MOTION CARRIED: 7:0

B. Request for Childrearing Leave

Ms. Susan Ford presented the request of Mr. Richard Peronace, Jr., teacher of Social Studies at Berlin High School, to take a childrearing leave for the 2006 – 2007 school year.


Berlin Board of Education Minutes

May 8, 2006

 

Moved by Ms. Mancini, seconded by Ms. Erickson, to approve the request of Mr. Richard Peronace, Jr., for a childrearing leave for the 2006-2007 school year.

FAVOR: ALL

MOTION CARRIED: 7:0

VII. INFORMATION AND REPORTS

A. Status of the Board of Education’s Adopted Budget for 2006-07

 

Mr. John Richards, Chairperson of the Resources and Capacity-building Committee, provided Board members with an update regarding the status of the Board’s Adopted Budget for 2006-07. Mr. Richards reported on the results of the discussion held last Tuesday, prior to the Town Council’s meeting on May 10. The Resources Committee met and considered items that were presented by the administration. Mr. Richards reminded Board members of the $150,000.00 reduction in the Operating Budget made prior to referendum. This reduction has been addressed through transfers in special education tuition as some students have been brought back to the district. Mr. Richards reported on other possible areas for reduction, including staffing based on lower than anticipated enrollments (kindergarten) and class sizes (second grade). Mr. Richards shared his thoughts on the impact of reductions based on the amount set by the Council, ranging from $300,000 to $900,000. Mr. Brochu indicated, in fairness, that there has been no indication regarding the size of the reduction and that cuts this large are highly unlikely. Mr. Richards indicated how damaging this could be to our existing programs, and what the Board and district would like to accomplish in the future will depend on the size of the cuts.

B. PowerPoint Presentation on Griswold School’s Partnership with New Britain High School

Students and teachers from Griswold Elementary School and New Britain High School presented information as well as a PowerPoint presentation related to their partnered learning activities this year. They were awarded a Pupil Partners Mini-Grant by the Capital Region Education Council, funded by the State Department of Education, for the purpose of promoting diversity between urban and suburban schools while promoting educational excellence. The teacher planners of this grant were Anita M. Skutnik, Ceramic Arts instructor at NBHS and Griswold School first grade teacher, Amy Kulak. Also participating were Griswold first grade teachers Ms. Nicole Boutot, Mrs. Jamie Beckman, Mrs. Helen Hastings; Mr. Richard Hudson, third grade teacher; Ms. Nicole Artemisia, art teacher; and Mrs. Christina Reilly-Fazzina, music teacher.

Students presenting from Griswold School were: Nathan Graves, Andrew Luczak, Quintin Meyer, Hannah Lavoie, Cassandra Pagliaruli, Brooke Strobino, Kyra Daigle, Cara Johnson and Bridget Fox. Students presenting from New Britain High School were: Marta Dabrowski, Mary Dubrosky, Alysia Feducia and Krilies Melendez.


Berlin Board of Education Minutes

May 8, 2006

 

C. English Language Learners (ELL) Report

 

Director of Curriculum and Instruction, Susan Ford, reviewed the status of the 2005-2006 English as a Second Language program with an emphasis on the high school program. Ms. Ford introduced Abigail Hunting, ELL teacher at the high school, who spoke of her experience teaching the ELL students. A focus group video was shown interviewing students from Brown University to illustrate what it is like to be an ELL student in a high school.

 

Ms. Ford gave a PowerPoint presentation outlining BICS (Basic Interpersonal Communication Skills) and CALP (Cognitive Academic Language Proficiency); the four stages students go through to achieve second language acquisition; and the factors that influence second language acquisition. Ms. Ford discussed the goals of ELLs, basic conditions of language development and the number of students in the individual schools speaking a language other than English.

 

Ms. Ford explained that it is very difficult to separate student needs with respect to Special Education, language, and language acquisition. Ms. Ford reported that the district is making wonderful progress and that she is very proud of what the Ms. Hunting and the tutors are doing. Both Ms. Ford and Ms. Hunting answered questions from Board members.

 

VIII. RECOMMENDED ACTION

A. Beginning Educator Support Team (BEST) Candidates

 

Director of Curriculum and Instruction, Susan Ford, presented the following candidates for certification in the BEST program: Jim Arnold, Nicole Artemisia, Laurie Averill, Cindy Botticello, Bob Burke, Diane Cleary, Claire Cloukey, Amanda Gagnon, Sandrine Grave, Helen Hastings, John Line, Steve Matyczyk, Lisa Michetti, Lisa Orabi, Chris Reilly-Fazzina, Chris Strickland, and Barbara Ventura. Once trained, these teachers will be eligible to serve as cooperating teachers for student teachers and mentors for our new hires. A memo from Ms. Ford, listing the teachers with their school and assignment, was provided.

Moved by Ms. O’Donnell-Moss, seconded by Ms. Mancini, to approve the Beginning Educator Support Team (BEST) candidates as presented.

 

FAVOR: ALL

MOTION CARRIED: 7:0


Berlin Board of Education Minutes

May 8, 2006

 

IX. EXECUTIVE SESSION

 

At 9:04 p.m., a motion was made by Ms. Rochette, seconded by Mr. Richards, to go into Executive Session to discuss documents relating to negotiations with aides and to discuss a board member’s performance of board responsibilities.

FAVOR: ALL

MOTION CARRIED: 7:0

Discussion topics were:

A. Negotiations with Aides: In addition to the Board, Director of Business Operations Roman Czuchta was present until 9:17 P.M. for this discussion.

B. Discussion Regarding a Board Member’s Performance of Board Responsibilities

At 9:49 p.m., a motion was made by Mr. Richards, seconded by Ms. Hartel, to leave Executive Session.

FAVOR: ALL

MOTION CARRIED: 7:0

X. ADJOURNMENT

Moved by Mr. Richards, seconded by Mr. Puzio, to adjourn the meeting at 9:50p.m.

FAVOR: ALL

MOTION CARRIED: 7:0

Respectfully submitted,

Michelle Hartel, Secretary

05/10/2006 (Special Meeting)

BERLIN BOARD OF EDUCATION

May 10, 2006

MINUTES

SPECIAL MEETING

Attendance: Gary Brochu

Julie Erickson Absent

Michelle Hartel Absent

Diane Mancini

Kathleen O’Donnell-Moss Arrived at 7:30 p.m.

Christopher Puzio

Anthony Recck

John Richards

Rachel Rochette

Also in attendance: Superintendent of Schools Dr. Michael Cicchetti; and Willard School Principal candidate Anne Watson

I. CALL TO ORDER

Gary Brochu called the meeting to order at 6:00 p.m. in the Board of Education meeting room at 238 Kensington Road, Berlin, CT.

II. EXECUTIVE SESSION

 

At 6:05 p.m. a motion was made by Ms. Rochette, seconded by Ms. Mancini, to go into executive session to interview principal candidate Anne Watson. Also present during the executive session was Dr. Michael Cicchetti, Superintendent of Schools and Principal candidate Anne Watson.

FAVOR: ALL

MOTION CARRIED: 6:0

At 7:55 p.m. the candidate was excused while the Board deliberated. At 8:10 p.m. a motion was made by Mr. Richards, seconded by Ms. O’Donnell-Moss, to return to regular session.

FAVOR: ALL

MOTION CARRIED: 6:0

 

III. RECOMMENDED ACTION

A. Appointment – Willard School Principal

 

At 8:1l p.m. a motion was made by Mr. Recck, seconded by Ms. Mancini, that the Board of Education appoint Anne Watson to the position of principal of Emma Hart Willard School effective July 1, 2006.

 

FAVOR: ALL

MOTION CARRIED: 7:0

 

IV. ADJOURNMENT

Moved by Mr. Recck, seconded by Ms. Rochette, to adjourn the meeting at 8:12 p.m.

FAVOR: ALL

MOTION CARRIED: 6:0

Respectfully submitted,

Anthony Recck and John Richards

 

2007

2007 Meeting Minutes

Regular Meeting Minutes - January, 8 2007

BERLIN BOARD OF EDUCATION

January 8, 2007

MINUTES

REGULAR MEETING

Attendance: Gary Brochu

Julie Erickson

Michelle Hartel

Diane Mancini Arrived at 7:10 p.m.

Kathleen O’Donnell-Moss

Christopher Puzio

Anthony Recck

John Richards

Rachel Rochette

 

Also in attendance: Superintendent of Schools Dr. Michael Cicchetti; Assistant Superintendent for Curriculum and Instruction Rena Klebart; Director of Business Operations Roman Czuchta; Director of Pupil Personnel Services Margaret Butler; Principal of Griswold School Laurie Gjerpen; Principal of McGee Middle School Brian Benigni; Principal of Willard School Robert J. Sullivan II; and Principal of Berlin High School George Synnott.

 

I. CALL TO ORDER

 

Mr. Brochu called the meeting to order at 7:04 p.m. in the Board of Education (“the Board”) meeting room at 238 Kensington Road, Berlin, CT. The Pledge of Allegiance was recited. A Moment of Silence was observed.

II. BOARD AND ADMINISTRATIVE COMMUNICATIONS

Ms. Rochette reported on her attendance at Griswold’s Family Gathering the Friday before the holiday break and commended the teachers and students on how well behaved the students were. Ms. Rochette also reported on her attendance at the Madrigal Feaste and commented on a phenomenal job done by the students.

 

Mr. Recck reported on his attendance at the national competition for cheerleading in Florida and indicated the B squad cheerleaders came in first place. Mr. Recck also remarked that a majority of Berlin’s students at the cheerleading competition were also on the high honor roll at McGee Middle School.

 

Ms. O’Donnell-Moss reported on her attendance at both the high school and middle school wrestling tournaments held this past Saturday. Ms. O’Donnell-Moss provided the Board with an article concerning rigor.

 

Mr. Richards updated the Board on the meeting he recently attended at the Capitol Regional Education Council (CREC) where representatives from CABE, CAPSS and CREC came together. Mr. Richards will share the goals from this meeting as soon as the list is finalized. He also praised the BHS students who performed at the Madrigal Feaste.

 

Ms. Butler reported that enrollment for preschool screening has begun and approximately 85 youngsters are enrolled so far.


Berlin Board of Education Minutes

January 8, 2007

 

 

Mr. Czuchta reported he will be attending an all-day conference on Friday, January 12, 2007, sponsored by the Connecticut Association of School Business Officials dealing with school safety issues.

 

Dr. Cicchetti reported on a flyer distributed to the Board concerning the UpBeat adult training weekend. Dr. Cicchetti reported on an article Eric Carbone, Assistant Principal at Griswold School, provided concerning a program wherein students from Jefferson Elementary School in New Britain come to Griswold School. Dr. Cicchetti reported on a complimentary email received from Alison Schultz, Willard’s liaison to the Berlin Education Council, regarding the recent meeting of the Berlin-Newington-Rocky Hill-Wethersfield consortium on youth violence and vandalism. Dr. Cicchetti also echoed the compliments to the students and staff who worked to present the high school’s Madrigal Feaste this past Sunday.

 

Mr. Brochu reported on his attendance at the CABE Area Legislative breakfast at the Legislative Office Building. Mr. Brochu indicated the legislature is seriously going to look at how they bond school projects, and it seems very clear that they are going to be stricter on priorities.

 

III. AUDIENCE OF CITIZENS

Nothing to report.

 

IV. CONSENT AGENDA

A. Approval of Minutes

1. Regular Meeting of December 11, 2006

 

MOTION FOR CONSIDERATION: MOVE to approve the minutes of the regular meeting of December 11, 2006 as presented.

 

B. Payment of Bills – Period ending December 31, 2006

 

MOTION FOR CONSIDERATION: MOVE that the bills for the period ending December 31, 2006, including payroll, totaling $2,828,473.70, of which Town is $2,765,549.88, Federal is $55,035.92, Building Use is $1,348.09, and Afternoon Adventures is $6,539.81, listed for payment or already paid for in accordance with standard fiscal procedure be approved for payment.

Moved by Mr. Richards, seconded by Mr. Recck, to approve the consent agenda as presented.

FAVOR: ALL

MOTION CARRIED: 8:0

 

V. INFORMATION AND REPORTS

A. Activity Fund Reports

1. Berlin High School Enterprise Fund – Period ending Nov. 30, 2006

2. Berlin Public Schools Activity Fund – Period ending Nov. 30, 2006

3. Cafeteria Fund – Period ending Nov. 30, 2006


Berlin Board of Education Minutes

January 8, 2007

 

No motion is necessary for these reports. These were noted with interest.

 

B. Update on School Safety

Berlin Police Chief Paul Fitzgerald was in attendance and, along with Dr. Cicchetti, updated Board members on school safety topics including police presence in the schools; the D.A.R.E. Program; the recent meeting of the Berlin-Newington-Rocky Hill-Wethersfield consortium on youth violence and vandalism; a recent school safety conference attended by both police and school personnel; and a proposal to institute a School Resource Officer for the current school year. Chief Fitzgerald indicated it is his intention to continue to work with the administration, establish a School Resource Officer program and aggressively pursue for the money to fund it. Chief Fitzgerald indicated that he has been working with the mayor to see if there are any existing grants; however, there appear to be none. Chief Fitzgerald intends to speak with the Town Council, at its next meeting, and inform them of his desire to have a School Resource Officer in the school district as soon as possible.

 

The principals shared their observations of having police presence in the schools. Chief Fitzgerald responded to questions from the Board.

 

VI. RECOMMENDED ACTION

A. Policy Revisions – Second Readings and Recommended Adoption

1. Policy IICA – Instruction – Field Trips

2. Policy EEA – Transportation – Extra-Curricular/Field Trips

 

At the December 11 meeting, Board members participated in a first reading of revisions to Board Policies on field trips. Accompanying the agenda were the proposed revised documents for Board Policy IICA-Instruction-Field Trips and Board Policy EEA-Transportation-Extra-Curricular/Field Trips for the Board’s consideration and action.

 

Moved by Ms. Rochette, seconded by Ms. O’Donnell-Moss, to approve the revisions to Board Policies IICA and EEA as presented.

FAVOR: ALL

MOTION CARRIED: 8:0

 

VII. 2007-2008 PROPOSED BUDGET PRESENTATION

A. Superintendent’s Budget Presentation

 

Superintendent Cicchetti presented his proposed 2007-08 budget to the Board, which was distributed to all present. Dr. Cicchetti noted that his cover letter in the budget document provides pertinent information for understanding the budget request. The presentation was guided by the budget priorities that were identified this fall by the Board and Administrative Council. This was the first overview of the budget and Dr. Cicchetti indicated he was pleased that it is his second year presenting the budget to the Board. He recognized and thanked the administration team and staff in each of the schools. Dr. Cicchetti also recognized significant support from Roman Czuchta, Margaret Butler and Rena Klebart.


Berlin Board of Education Minutes

January 8, 2007

 

Dr. Cicchetti reported that the proposed budget has an overall increase of $1,701,220.00 or 5.19% from last year, which represents a 4.638% increase to maintain the current level of

services and a 0.548% increase for new staff/programs. Dr. Cicchetti commented that the 5.19% request is approximately 2% lower than last year’s request. The proposed budget reflects what he feels are priority needs for improving student achievement and success, which is the Board’s overall goal focus area. Dr. Cicchetti outlined the components of the increase in the Operational Budget to maintain the current level of services. Mr. Czuchta reported that the reduction in equipment does not mean a need for less equipment, but rather, the principals have looked at what they have to work with and have made some priority choices, reallocating some of the money for textbooks, supplies, etc., items they have identified as needs. Dr. Cicchetti reported that the request for contractual obligations for certified and non-certified staff and benefit costs associated with collective bargaining agreements were the major budget drivers. Unlike last year’s 1.40% increase in utilities, this year’s increase of .28% is due largely to the Town’s locking in of electrical generation rates last year. Mr. Richards commented that this is the portion of the overall budget increase, and is not the utility line item percentage increase.

 

Dr. Cicchetti reviewed the New Staff/Programs Requests – originally a 1.61% increase, but offset by approximately $350,000 in funds through reassignment/reallocation of existing staff, grants, and anticipated retirements – which represents a net 0.548% increase to the budget as well as the New Staff/Programs Requests Considered but Not Included. Dr. Cicchetti cited national school improvement leader Michael Fullan’s belief that districts need to focus on literacy, numeracy, and emotional intelligence.


Using the budget priorities as a framework, Dr. Cicchetti reviewed each of the new staff/program requests as they relate to the budget priorities. Enrollment projections were reviewed as they relate to staffing requests.

 

Dr. Cicchetti noted that the gap between Berlin’s per pupil spending and the State average per pupil spending is $1,482.00. In order for Berlin to meet the State “average” for per pupil spending, an additional $4.75 million would need to be added to the budget. This would equate to an additional 14.5% increase above and beyond the 5.19% requested.

 

As the Board moves forward in their budget development process, they will have individual presentations from the elementary, middle school and high school principals, as well as Mrs. Butler on special education and Mr. Czuchta on some of the district programs. These presentations will allow more in-depth discussion and questions. Dr. Cicchetti, on behalf of the entire administrative team, conveyed his support of the Board in providing information that would help them finalize their 2007-08 budget for submission to the Town.

 

Mr. Richards directed several questions regarding the proposed budget. With regard to equipment valued less than $5,000 in the operating budget, he requested a history of what has been asked for and what was settled for.

 

Ms. Hartel thanked Dr. Cicchetti for the overview and remarked the proposed budget is a testament of how closely the administrative team and Dr. Cicchetti worked together in preparing same.

 

 

Berlin Board of Education Minutes

January 8, 2007

 

 

Mr. Recck also directed several questions regarding the proposed budget. With regard to utilities, Mr. Recck requested how this year’s budget will impact next year’s in the event utilities come under budget this year. Mr. Recck also requested an expanded rationale for the Human Resources Director, as he would like to better understand how this would free up time currently being expended by central office staff.

 

VIII. ADJOURNMENT

Moved by Mr. Recck, seconded by Ms. Rochette, to adjourn the meeting at 8:57 p.m.

FAVOR: ALL

MOTION CARRIED: 8:0

Respectfully submitted,

 

John M. Richards, Secretary, Berlin Board of Education

(JMR: bd original 1/9/07; JMR revised 1/18/07; MTC revised 1/18/07)

Regular Meeting Minutes - February 12, 2007

BERLIN BOARD OF EDUCATION

February 12, 2007

MINUTES

REGULAR MEETING


Attendance: Gary Brochu

Julie Erickson

Michelle Hartel

Diane Mancini

Kathleen O’Donnell-Moss

Christopher Puzio

Anthony Recck Arrived at 7:22 p.m.

John Richards

Rachel Rochette


Also in attendance: Superintendent of Schools Dr. Michael Cicchetti; Assistant Superintendent for Curriculum and Instruction Rena Klebart; Director of Business Operations Roman Czuchta; Director of Pupil Personnel Services Margaret Butler; Principal of Griswold School Laurie Gjerpen; Principal of McGee Middle School Brian Benigni; Principal of Willard School Robert J. Sullivan II; and Principal of Berlin High School George Synnott.


I. CALL TO ORDER


Mr. Brochu called the meeting to order at 7:05 p.m. in the Board of Education (“the Board”) meeting room at 238 Kensington Road, Berlin, CT. The Pledge of Allegiance was led by students Lindsey Brochu and Morgan Kuel. A moment of silence was observed.


Lindsey and Morgan presented the Board with baked goods on behalf of Brownie Troop No. 6392 to thank the Board of Education for all they do for the school district.


II. BOARD AND ADMINISTRATIVE COMMUNICATIONS


Ms. Erickson reported on her attendance this past Friday evening at the UpBeat Training Weekend, indicating it was a wonderful opportunity to see the UpBeat Committee at its best. Ms. Erickson thanked Ms. O’Donnell-Moss for a great job facilitating the discussion the Board had with the parents, the school committee and police officers regarding Berlin’s facility plan. Ms. Erickson has gathered some literature, which she has made available to the Board, concerning education from the U.S. Chamber of Commerce regarding school choice in preparing students for the global market place.

 

Ms. Rochette reported on her attendance on February 7, 2007 at the welcome reception held for Jen Derick, Assistant Principal at Willard School.


Ms. O’Donnell-Moss reported on her attendance at the UpBeat Training Weekend as well as her attendance at the North West Conference Wrestling Championship, in which Berlin placed second. Ms. O’Donnell-Moss reported on the Communication and Alignment Committee meeting held on January 22, 2007.


Mr. Puzio reported on his attendance at the UpBeat Training Weekend this past Friday night.


Ms. Hartel reported on her attendance at the welcome reception for Jen Derick. Ms. Hartel reported on the phenomenal job performed by the substitute drivers from New Britain Transportation when the regular driver was out sick for a week.

Mr. Richards reported on his attendance at the UpBeat Training Weekend this past Friday night for the presentation of the facilities plan. Mr. Richards reported the Resources and Capacity Building Committee met on Monday, January 29, and this evening and will be proposing adjustments to the Superintendent’s budget for consideration.


Ms. Klebart reported on her attendance at the Upbeat Training Weekend, indicating she was amazed at not only the organization but by the contributions the organization makes to the community and school district.


Dr. Cicchetti thanked Dave Evon and Roman Czuchta for their work in putting together the PowerPoint presentation and George Synnott and Matt Pace for escorting citizens through the high school in preparation of the UpBeat facilities presentation. Dr. Cicchetti reported on his attendance this past Sunday and Monday at the College Board Conference in Boston for the Annual Regional Forum. Dr. Cicchetti reported that George Synnott, Rena Klebart, Laurie Gjerpen, Brian Benigni and Roszena Sutton have worked to define rigor and have presented their findings, as a team, at individual faculty meetings. Dr. Cicchetti remarked it is a very powerful message and he applauds them for the quality work and for their time. Dr. Cicchetti complimented George Synnott and Thomas Warburton on the National Honor Society Induction Ceremony held this past Friday.


Mr. Brochu reported on his attendance at the welcome reception held for Jen Derick this past Wednesday and the UpBeat Training Weekend on Saturday. Mr. Brochu reported on his attendance at the high school orientation. Mr. Brochu informed the Board that this year’s CABE convention will take place November 16 and 17, 2007 at the Mystic Marriott, and there is an opportunity for the Board to present a workshop.


III. AUDIENCE OF CITIZENS


Nothing to report.


IV. PERSONNEL

  1. Resignations


Dr. Cicchetti presented the notice of Ms. Susan Larson’s intention to resign as teacher of science at Catherine M. McGee Middle School, effective January 26, 2007.


Moved by Ms. O’Donnell-Moss, seconded by Mr. Puzio, to accept the resignation of Ms. Susan Larson, teacher of science at Catherine M. McGee Middle School, effective January 26, 2007. Also to thank her for the service she has provided to educating the youth of Berlin and to wish her well in her future endeavors.


FAVOR: ALL

MOTION CARRIED: 8:0


Dr. Cicchetti presented the notice of Ms. Jacqueline Cruickshanks’ intention to resign as teacher of technology education at Catherine M. McGee Middle school, effective January 30, 2007.


Moved by Ms. Rochette, seconded by Ms. Mancini, to accept the resignation of Ms. Jacqueline Cruickshanks, teacher of technology education at Catherine M. McGee Middle School, effective January 26, 2007. Also to thank her for the service she has provided to educating the youth of Berlin and to wish her well in her future endeavors.

Ms. Hartel questioned whether the effective date of resignation was January 30, 2007 as presented by Dr. Cicchetti or January 26, 2007 as stated in the motion.


Moved by Ms. Rochette, seconded by Ms. Mancini, to accept the resignation of Ms. Jacqueline Cruickshanks, teacher of technology education at Catherine M. McGee Middle School, effective January 30, 2007. Also to thank her for the service she has provided to educating the youth of Berlin and to wish her well in her future endeavors.


FAVOR: ALL

MOTION CARRIED: 8:0


Add Item of Personnel:

Moved by Mr. Richards, seconded by Mr. Recck, to add an item of personnel to the agenda.

FAVOR: ALL

MOTION CARRIED: 8:0


Michelle Hartel has tendered her resignation to the Board citing personal and professional obligations.


V. CONSENT AGENDA

  1. Approval of Minutes

1. Regular Meeting of January 22, 2007


2. Special Meeting of January 16, 2007


3. Special Meeting of January 24, 2007


B. Payment of Bills – Period ending January 31, 2007


C. Overnight Field Trip Request – McGee Middle School


Principal Brian Benigni is requesting permission to allow McGee and Berlin High School students in grades 7-12, along with chaperones, to travel to Boston, Massachusetts on March 21-24, 2007 to participate in the FIRST Robotics Boston Regional Competition being held at Boston University. Berlin’s FIRST Robotics team will compete with the robot they planned and built over the last six weeks. The itinerary for the trip was enclosed in the Board’s packet.


Moved by Ms. Erickson, seconded by Mr. Richards, to approve the consent agenda as presented.


FAVOR: ALL

MOTION CARRIED: 8:0


VI. INFORMATION AND REPORTS

  1. Activity Fund Reports

    1. Berlin High School Enterprise Fund – Period ending December 31, 2006

    2. Berlin Public Schools Activity Fund – Period ending December 31, 2006

    3. Cafeteria Fund – Period ending December 31, 2006

No motion is necessary for these reports. Please note with interest.


Mr. Czuchta noted that the reports are in a new format, including a column that shows the relative position a year ago and a standing cell that shows the end of last year’s financial status.


  1. Introduction of New School Resource Officer


Berlin High School Principal George Synnott introduced Officer Paul Germain, who officially began his assignment on February 5, and reported Officer Germain is off to a great start. Officer Germain was introduced to staff at the February monthly faculty meeting and immediately began making contacts with staff and students. Mr. Synnott feels that Officer Germain has the capacity to develop positive relationships with students and that his presence in the school community will be very productive and contribute to a safe and secure environment. Officer Germain summarized his training and experience as a police officer and shared his experiences from his first week at Berlin High School.


  1. Online Application Demonstration


For the past year, a Human Resources Study Group comprised of administrative council members has been working to implement an online application system. With financial support in this year’s Board of Education budget, the administrative council moved forward with this initiative in late fall and are ready to launch the program in time for the spring recruitment and hiring process. Administrators and support staff, Nancy Boccuzzio, presented a demonstration of the program, with the assistance (via conference call and virtual demo) of Mr. Abe Reese, who is owner/CEO of General ASP, the company that provides the product. After the presentation, Mr. Reese and Ms. Boccuzzio answered questions from the Board regarding the product. Board members were very positive about the implementation of this online application process.


VII. RECOMMENDED ACTION

  1. Adoption of Proposed Board of Education Budget for 2007-2008


Mr. Richards, Chairman of the Educational Resources Committee, indicated the Committee had met, and he would give its recommendation regarding the 2007-08 budget to the Board. Mr. Richards reviewed the information on pages 7 and 8 of the Superintendent’s Proposed 2007-08 Budget. Mr. Richards reported that there is a recommendation from the administration that the figure for utilities be reduced by $45,000 due to locking in the generation rate paid and that the increase in utilities appears to be 5% and not 11% as previously thought when the budget was originally developed in December.


Mr. Richards reported that in consideration of the Excess Cost Funding and the Governor’s proposed budget suggesting Excess Cost reimbursement at 100%, the district would net a savings of $62,000, which brings tuition from an increase of $9,421 to a decrease of $52,579.


Mr. Richards remarked that it is the recommendation of the Resources and Capacity Committee to adjust/increase equipment to $17,000, representing the same amount budgeted for the 2006-07 school year.


In summary, Mr. Richards reported the Operational Budget would be a proposed $90,000 less than what Superintendent Cicchetti’s original proposal was, based on these three adjustments. Mr. Richards reported the recommendation from the Committee for the New Staff/Programs Requests is as listed on page 8 in the amount of $179,768.

The Educational Resources Committee is recommending that the budget, as presented by Superintendent Cicchetti, with these three adjustments, be approved. The total increase would be 4.91% or $1,611,200.


Moved by Mr. Richards, seconded by Ms. Rochette, to approve the Board of Education 2007-2008 Operating Budget at a level of $34,414,578.


A discussion took place regarding the Operating Budget, the rationale for the position of the Human Resources Director and special education tuition.


FAVOR: ALL

MOTION CARRIED: 9:0; including President Gary Brochu


Moved by Mr. Richards, seconded by Mr. Recck, to approve the Board of Education 2007-2008 site and building requests at $733,100.


FAVOR: ALL

MOTION CARRIED: 9:0; including President Gary Brochu


Moved by Mr. Richards, seconded by Ms. O’Donnell-Moss, to approve the Board of Education 2007-2008 capital budget requests at $516,600 as recommended by the Administration.


FAVOR: ALL

MOTION CARRIED: 9:0; including President Gary Brochu


VIII. ADJOURNMENT


Moved by Mr. Recck, seconded by Mr. Puzio, to adjourn the meeting at 9:08 p.m.


FAVOR: ALL

MOTION CARRIED: 8:0




Respectfully submitted,



John M. Richards, Secretary, Berlin Board of Education

Regular Meeting Minutes - March 12, 2007

BERLIN BOARD OF EDUCATION
March 12, 2007
MINUTES
REGULAR MEETING

Attendance: Gary Brochu
Julie Erickson
Diane Mancini Absent
Kathleen O’Donnell-Moss
Christopher Puzio
Anthony Recck
John Richards Arrived at 7:15 p.m.
Rachel Rochette

Also in attendance: Assistant Superintendent for Curriculum and Instruction Rena Klebart; Director of Business Operations Roman Czuchta; Director of Pupil Personnel Services Margaret Butler; Principal of Griswold School Laurie Gjerpen; Principal of McGee Middle School Brian Benigni; Principal of Willard School Robert J. Sullivan II; and Principal of Berlin High School George Synnott.

I. CALL TO ORDER

Mr. Brochu called the meeting to order at 7:07 p.m. in the Board of Education (“the Board”) meeting room at 238 Kensington Road, Berlin, CT. The Pledge of Allegiance was recited and a moment of silence was observed.

II. BOARD AND ADMINISTRATIVE COMMUNICATIONS

Ms. Erickson reported on her attendance this past Wednesday, along with Mr. Brochu, Ms. O’Donnell-Moss and Ms. Rochette, at CABE’s Day-on-the-Hill at the State Capital. Ms. Erickson remarked it was a pleasure having Governor Jodi Rell speak to the Connecticut Association for Boards of Education and present her initiative for education as well as having the opportunity to speak with local representatives. Ms. Erickson has information to share with anyone who is interested.

Ms. Rochette echoed Ms. Erickson’s comments regarding her attendance at CABE’s Day-on-the-Hill this past Wednesday and indicated it was a good opportunity to speak with the legislature.

Mr. Recck apologized for the delay in distributing the January 3, 2007 special meeting minutes to the Board. Mr. Recck reported on the meeting of the Executive Panel for the PJ case, which met two weeks ago, reporting it was the last time the panel met before completing its final report. Mr. Recck reported the panel has come to the conclusion that the State of Connecticut has not reached the progress that it wanted on inclusion but will not be coming back unless the law changes. Mr. Recck will provide a copy of the final report to the Board once it is released.

Ms. O’Donnell-Moss echoed both Ms. Erickson’s comments and Ms. Rochette’s regarding her attendance at CABE’s Day-on-the-Hill this past Wednesday. Ms. O’Donnell-Moss reported on her attendance on Friday, February 23, 2007, at the interesting round-table discussion held by Senator Joseph Lieberman at the State Capital concerning the reauthorization of NCLB. Ms. O’Donnell-Moss reported the Branford Board of Education has approached her, for the second time, requesting Berlin’s Board of Education sit in on one of its Board meetings and then Branford sit in on one of Berlin’s meetings as Branford saw Berlin’s presentation at the CABE conference and was very impressed with what Berlin is accomplishing.

Mr. Puzio reported on March 2, 2007 he had the opportunity to visit Hubbard School and read to the first and second grades and discuss good character. Mr. Puzio reported on his attendance at the first round of interviews for the position of Hubbard School principal.

Mr. Richards reported on his meeting with the teachers (BEA) this date regarding the L Savings Account. Mr. Richards reported a third session will take place to move from the concept to actual examples.

Ms. Butler reported on her attendance this date at the Unified Sports Tournament at the Berlin High School.

Mr. Czuchta reported the Town Council will hold a public hearing on the Technology Plan on Tuesday, March 20, 2007. This will be an opportunity for Berlin citizens to speak and ask questions of the consultant who compiled the Technology Plan.

Ms. Klebart reported on her attendance, along with Roszena Sutton, at CREC’s Minority Teacher Recruitment on Saturday, March 10, 2007. Ms. Klebart reported on the completed second round of interviews with the Administrative Council for the Hubbard School principal search. Ms. Klebart, in Dr. Cicchetti’s stead, recognized Board of Education Member Appreciation Month, extending a sincere thank you for all the work the Board has done and all the time the Board gives for the students and staff.

Mr. Brochu reported on the search process for the position of Principal of Hubbard School. Mr. Brochu reported that tomorrow night the Board is meeting with the Town Council Budget Committee.

III. AUDIENCE OF CITIZENS

Ms. Jan Zagorski, 63 Grandview Avenue, Berlin, Connecticut, addressed the Board concerning the Berlin Swim Team. Ms. Zagorski noted the Swim Team will be participating in three relays in the tournament at Wesleyan University. Ms. Zagorski reported that Andrew Thurston has qualified in two events for finals. This is Berlin’s second year and the team is doing awesome. Ms. Zagorski also reported that Robotics is next weekend.

IV. PERSONNEL

A. Retirement

Ms. Klebart presented the notice of Ms. Valerie Ireland’s intention to retire as teacher of grade 4 at Emma Hart Willard School, effective June 30, 2007.

Moved by Ms. O’Donnell-Moss, seconded by Ms. Rochette, to accept the retirement of Ms. Valerie Ireland, teacher of grade 4 at Emma Hart Willard School, effective June 30, 2007. Also to thank her for the twenty-two years of service she has provided to educating the youth of Berlin and to wish her good health and happiness in her retirement years.

FAVOR: ALL
MOTION CARRIED: 7:0, including President Gary Brochu

V. CONSENT AGENDA

A. Approval of Minutes
1. Regular Meeting of February 12, 2007

Mr. Richards requested that the portion of the minutes that reads, “The Pledge of Allegiance was led by students Lindsey Brochu and Morgan ??? (Gary will know).” be corrected to read as follows: The Pledge of Allegiance was led by students Lindsey Brochu and Morgan Kuckel. The correction was made to the minutes.

2. Special Meeting of January 3, 2007

B. Resignations

Ms. Ellen Lessard, teacher of Spanish at Berlin High School, has submitted a letter of resignation to be effective June 30, 2007.

Ms. Carolyn Robins, teacher of Spanish at Berlin High School, has submitted a letter of resignation to be effective June 30, 2007.

C. Payment of Bills – Period ending February 28, 2007

Moved by Mr. Richards, seconded by Mr. Puzio, to approve the consent agenda as now presented.

FAVOR: ALL
MOTION CARRIED: 7:0, including President Gary Brochu

VI. INFORMATION AND REPORTS

A. Activity Fund Reports
1. Berlin High School Enterprise Fund – Period ending January 31, 2007
2. Berlin Public Schools Activity Fund – Period ending January 31, 2007
3. Cafeteria Fund – Period ending January 31, 2007

No motion is necessary for these reports. Please note with interest.

B. NEASC (New England Association of Schools and Colleges) Update

Berlin High School Principal George Synnott updated the Board on the high school’s self study and preparation for the October 2007 NEASC accreditation site visit as well as answered questions from the Board. Mr. Synnott reported that the study is on schedule. Mr. Synnott reported, at this point in time, the Committee on Community Resources has filed its report, which has been approved, and within the next two months, the remainder of the reports will be filed before the faculty for approval. Although the site visit and evaluation takes place next school year in October, all reports need to be completed by May of this year. Mr. Synnott reported that the Continuous Improvement Plan at the high school has been the framework and organizing template that the various sub-committees used for the NEASC self study. The evaluation team will arrive on Sunday, October 21, for the visitation after which the team will spend three days at the school reviewing all the reports and evidence that have been compiled. Mr. Synnott reported that one of the items that still need to be completed is a collection of student work that will support all of the different standards, which are instruction, assessment, curriculum, leadership, community resources, school resources, and the mission statement. Mr. Synnott reported that the reports should be available to the Board by May.

C. Project Choice Participation for 2007-2008

The Project Choice discussion has been tabled for the next meeting.

VII. RECOMMENDED ACTION
A. Finalize School Calendar 2007-2008

Ms. Klebart noted the dates for parent conferences (one for the high school and four each for the middle school and elementary schools) and five early-release professional development days. The calendar also maintains two late arrival days for middle school and high school to support preparation for the October 2007 NEASC site visit as well as follow up on recommendations resulting from that visit. Ms. Klebart noted that considerable discussion was held regarding the five professional development days in order to balance the calendar and provide days for professional development. The days were spread throughout the calendar so there is not a cluster of days when students are out of school. Ms. Klebart also noted that the parent conferences were moved later in the year. This change was made to align more closely with the report card distribution schedule and allow teachers to use data they use for report cards while conferencing with parents.

Moved by Ms. Rochette, seconded by Ms. O’Donnell-Moss, to approve the Berlin Public Schools adopted calendar for 2007-2008 as proposed.

FAVOR: ALL
MOTION CARRIED: 7:0, including President Gary Brochu

B. Proposed School Calendar for 2008-2009

The Board was provided with the proposed 2008-2009 school calendar. It follows past guidelines with respect to the first day of school and vacation weeks. The proposed calendar was brought to the Administrative Council for review and discussion. The calendar was also reviewed by the Board’s Leadership, Accountability, and Measurement Committee at its March 5 meeting.

Moved by Ms. Erickson, seconded by Mr. Recck, to adopt the 2008-2009 Berlin Public Schools calendar as proposed.

FAVOR: ALL
MOTION CARRIED: 7:0, including President Gary Brochu

Mr. Brochu noted students are coming back to school for just a Friday after the winter break and also the calendar reflects the Berlin Fair to be held on October 10 and the correct date is October 3.

VIII. ADD ITEM TO THE AGENDA CONCERNING VACANCY ON THE BOARD

Moved by Ms. Rochette, seconded by Mr. Puzio, to add an agenda item to discuss vacancy on the Board.

FAVOR: ALL
MOTION CARRIED: 7:0, including President Gary Brochu

A discussion took place regarding the vacancy on the Board as a result of Michelle Hartel’s resignation, which has been made official.

IX. ADD ITEM TO THE AGENDA REGARDING AN UPDATE CONCERNING THE FACILITIES PLAN

Moved by Ms. Rochette, seconded by Ms. O’Donnell-Moss, to add an agenda item to discuss the Facilities Plan.

FAVOR: ALL
MOTION CARRIED: 7:0, including President Gary Brochu

Mr. Brochu reported on his meeting with Dr. Cicchetti and Mr. Czuchta last week concerning their discussion of the Facilities Plan and reported that the first item that needs to be completed to start this process moving is development of educational specifications, which will be forwarded to the Council for forwarding to the Building Commissioner. Mr. Czuchta reported on the makeup of this Committee, which will include a number of groups involved in the process. Mr. Czuchta reported that there is a very tight schedule in order to stay with the calendar for a submission to the State for June 2008. Mr. Czuchta reported that NESDEC has been contracted to help walk through the process and develop the specifications. Mr. Czuchta has spoke with NESDEC this date and NESDEC will provide a tentative calendar this Thursday to develop these specifications. Mr. Czuchta indicated NESDEC is aware of the June 1 deadline for completion of these specifications.

X. ADD ITEM TO THE AGENDA CONCERNING MCGEE MIDDLE SCHOOL FIELD TRIP

Moved by Ms. O’Donnell-Moss, seconded by Mr. Recck, to add the approval of the field trip agenda item to the agenda.

FAVOR: ALL
MOTION CARRIED: 7:0, including President Gary Brochu

The Board was provided with the field trip request of McGee Middle School Team 6B to travel to the Boston Museum of Fine Arts on Friday, March 23, 2007.

Moved by Ms. O’Donnell-Moss, seconded by Mr. Recck, to approve the field trip for Team 6B at McGee Middle School to the Boston Museum of Fine Arts.

FAVOR: ALL
MOTION CARRIED: 7:0, including President Gary Brochu

XI. ADJOURNMENT

Moved by Mr. Recck, seconded by Mr. Puzio, to adjourn the meeting at 8:10 p.m.

FAVOR: ALL
MOTION CARRIED: 7:0, including President Gary Brochu

Respectfully submitted,


John M. Richards, Secretary, Berlin Board of Education

Regular Meeting Minutes - March 26, 2007

BERLIN BOARD OF EDUCATION
March 26, 2007
MINUTES
REGULAR MEETING

Attendance: Gary Brochu
Julie Erickson
Diane Mancini
Kathleen O’Donnell-Moss
Christopher Puzio
Anthony Recck Absent
John Richards
Rachel Rochette

Also in attendance: Superintendent of Schools Dr. Michael Cicchetti; Assistant Superintendent for Curriculum and Instruction Rena Klebart; Director of Business Operations Roman Czuchta; Director of Pupil Personnel Services Margaret Butler; Principal of Griswold School Laurie Gjerpen; Principal of McGee Middle School Brian Benigni; Principal of Willard School Robert J. Sullivan II; Assistant Principal of Willard School Jennifer Derick; and Principal of Berlin High School George Synnott.

I. CALL TO ORDER

Mr. Brochu called the meeting to order at 7:07 p.m. in the cafeteria of Emma Hart Willard School at 1088 Norton Road, Berlin, CT. The Pledge of Allegiance was led by student, Mary Lattarulo. A moment of silence was observed.

II. STUDENT PRESENTATION – WILLARD SCHOOL

Second grade students Nina D'Amato, Marc D'Amore, Paulina Chorzepa, Katie Garrison, Zachary Spencer, Macey Paradis, Mary Lattarulo, Brett Myskowski and Hannah Schulz presented sample project activities and journal entries from their experiences participating in the "Many Faces, Many Voices" inter-district cooperative grant with Dwight School in Hartford. Second grade teachers Karen Schroder and Mariann Collis provided an overview of the grant and the benefits of participation for Berlin’s students and classrooms.

III. BOARD AND ADMINISTRATIVE COMMUNICATIONS

Ms. Erickson reported on her attendance Tuesday night at Berlin High School’s musical, Once Upon a Mattress, congratulating the cast and crew as well as Director Robert Kelly.

Ms. Rochette reported on her attendance Tuesday night at the Town Council meeting wherein the Technology Audit was discussed and a bonding proposal passed by the Council.

Ms. O’Donnell-Moss reported the Berlin High School band will be leaving on April 11 for New Orleans, participating in a musical exchange as well as community service. Ms. O’Donnell-Moss indicated, as a part of the community service, collection boxes have been placed in each of the schools for donations of teaching supplies to be brought to New Orleans.

Mr. Puzio reported on his attendance this date at a workshop concerning Blue Ribbon Connecticut Mastery Test Diagnostic Software Testing.

Ms. Mancini reported on the recent Leadership, Accountability and Measurement Committee meeting.

Mr. Richards reported on the site visit to Griswold, Connecticut concerning the candidate for the principal position at Hubbard School. Mr. Richards reported on the second meeting held with teachers regarding the health savings program. Mr. Richards reported on his attendance at UpBeat’s Advanced Peer Leadership Training weekend held this past Saturday and Sunday in the Berlin High School Media Center as the trip to Camp Woodstock was canceled due to the snow.

Ms. Butler reported the work that is being done this year at McGee Middle School regarding reading in the content area for students who scored below basic on the Connecticut Mastery Test. This initiative was the result of McGee’s AYP status. Ms. Butler will report back to the Board next month as to how that initiative is proceeding.

Mr. Czuchta updated the Board on the educational specifications for the new high school building. Mr. Czuchta reported the position of Data Specialist has been re-advertised.

Ms. Klebart reported on a demonstration/training session conducted for the administrators concerning the on-line application system. Ms. Klebart reported on the agenda for the professional development day on March 30, 2007. Ms. Klebart reported she will be meeting with department heads in order to prepare for the Perkins Grant.

Dr. Cicchetti reported Jack Tomascak, a McGee Middle School student, will be participating in the National Geographic Spelling Bee. Dr. Cicchetti reported James Bryers has been recognized as the state’s 2007 Boys’ Golf Coach of the Year. Dr. Cicchetti reported Christina Archer, Supervisor for Art Education, presented a workshop at the National Art Education Association Conference in New York on the use of sketchbook and “free draw.”

Mr. Brochu congratulated Matt Cavedon as Governor of the YMCA Statewide Government. Mr. Brochu reported that he attended the town-wide spelling bee, sponsored by the Junior Women’s Club, serving as the Bee Master. Mr. Brochu reported on the Technology Bond. Mr. Brochu reported the Town’s budget hearing is scheduled for April 10, 2007. Mr. Brochu reported on his attendance at Willard’s PTO meeting at which he discussed the budget and facilities plan and the recent Leadership, Accountability and Measurement Committee meeting. Mr. Brochu reported on the vacancy on the Board of Education.

IV. AUDIENCE OF CITIZENS

Nothing to report.

V. PERSONNEL

A. Non-renewal of Contracts for Non-tenured Teachers

Dr. Cicchetti indicated that these non-renewals of non-tenured teachers were due to the fact that the teachers were appointed to one-year positions, resulting from leaves of absences for the 2006-07 school year. Dr. Cicchetti thanked Ms. Addamo and Ms. Spinella for their work this year.

Moved by Mr. Puzio, seconded by Ms. Mancini, that the contracts of employment for the following non-tenured teachers not be renewed for the 2007-2008 school year upon their expiration at the end of the current school year: Lynn Addamo, teacher of social studies at Berlin High School, and Elizabeth Spinella, teacher of grade 5 at Griswold School.

FAVOR: ALL
MOTION CARRIED: 6:0

B. Retirement

Dr. Cicchetti presented the notice of Mrs. Mariann Collis’s intention to retire as teacher of grade 2 at Emma Hart Willard School, effective June 30, 2007.

Moved by Ms. Erickson, seconded by Ms. O’Donnell-Moss, to accept the retirement of Mrs. Mariann Collis, teacher of grade 2 at Emma Hart Willard School, effective June 30, 2007. Also to thank her for the twenty-seven years of service she has provided to educating the youth of Berlin and to wish her good health and happiness in her retirement years.

FAVOR: ALL
MOTION CARRIED: 6:0

C. Anticipated Appointment of Hubbard School Principal

Dr. Cicchetti recommended Alfred Souza, III as the candidate for Principal of Hubbard School.
Moved by Mr. Richards, seconded by Mr. Puzio, that the Board of Education appoint Alfred Souza, III to the position of Principal of Richard D. Hubbard School, on or about July 1, 2007 with salary and starting date to be arranged by Superintendent.

FAVOR: ALL
MOTION CARRIED: 7:0, including President Gary Brochu

A short recess was taken from 7:55 p.m. to 8:14 p.m.

VI. CONSENT AGENDA

A. Approval of Minutes
1. Regular Meeting of March 12, 2007

B. Resignations

Ms. Marcia Lechowicz, teacher of grade 2 at Emma Hart Willard School, has submitted a letter of resignation to be effective June 30, 2007.

Ms. Yvonne Parenteau, psychologist at Griswold School, has submitted a letter of resignation to be effective June 30, 2007.

C. Overnight Field Trip Requests – Berlin High School – Camp Woodstock
1. Junior/Senior Peer Leadership Training, Sept. 15-16, 2007
2. Advanced Peer Leadership Training, March 14-16, 2008
3. Peer Leadership Training, May 9-11, 2008
4. “Great Escape” Training, June 5-6, 2008

Moved by Ms. O’Donnell-Moss, seconded by Mr. Puzio, to approve the consent agenda as presented, minus the minutes from March 12.

FAVOR: ALL
MOTION CARRIED: 6:0

Mr. Richards reported a few minor changes need to be made to the March 12, 2007 minutes.

VII. INFORMATION AND REPORTS

A. Status of the Board of Education’s Adopted Budget for 2007-08

Mr. John Richards, Chairperson of the Resources and Capacity-Building Committee, provided Board members with an update regarding the status of the Board’s Adopted Budget for 2007-08, including action that was taken by the Town Council at their March 13, 2007 meeting. Mr. Richards updated the Board on the status of the Operational Budget, Capital Budget, and Building and Site Budget.

B. Project CHOICE Participation for 2007-2008

Dr. Cicchetti provided the Board with a document reflecting, by grade and school, his recommended number of CHOICE students for 2007-08. In addition to the twelve (12) currently-enrolled students, who will advance one grade next year, Dr. Cicchetti recommended an additional ten (10) students, four (4) who would be placed in first grade classes and six (6) who would be place in second grade classes. CREC is asking districts to consider making additional seats available to CHOICE students for 2007-08. Dr. Cicchetti reported that there would be minimum impact on the first and second grade class sizes, as shown in the average class size data provided in the document.

C. Administrative Presentation on Rigor in the Classroom

In response to a request from the Board, members from the administrative team, Rena Klebart, Brian Benigni, George Synnott and Laurie Gjerpen, presented the rigor presentation that was given to staff at each of the five schools. The administrative team answered questions from the Board as well as the audience of citizens in attendance.

D. Re-Posting of K-12 Literacy Coordinator Position

Ms. Klebart provided an update to Board members regarding the re-posting of the K-12 Literacy Coordinator as the first posting for this position, last summer, proved unsuccessful as several candidates withdrew their application when they learned that the position was not an administrative one. Ms. Klebart elaborated on the job duties for the position, which in addition to supervising the reading/language arts consultants and the literacy program, will include program and staff supervision for English Language Learners and Library/Media. Mr. Czuchta reported that the current budget still contains the funds for the position; however, the proposed budget will recognize the position as a supervisory position; therefore the funding level has increased.

VIII. ADJOURNMENT

Moved by Ms. Rochette, seconded by Ms. O’Donnell-Moss, to adjourn the meeting at 9:15 p.m.

FAVOR: ALL
MOTION CARRIED: 6:0

Respectfully submitted,


John M. Richards, Secretary, Berlin Board of Education

Regular Meeting Minutes - April 23, 2007

BERLIN BOARD OF EDUCATION
April 23, 2007
MINUTES
REGULAR MEETING

Attendance: Gary Brochu
Julie Erickson
William Lutz
Diane Mancini
Kathleen O’Donnell-Moss
Christopher Puzio Absent
Anthony Recck Absent
John Richards Arrived at 7:12 p.m.
Rachel Rochette

Also in attendance: Superintendent of Schools Dr. Michael Cicchetti; Assistant Superintendent for Curriculum and Instruction Rena Klebart; Director of Business Operations Roman Czuchta; and Interim Principal of Hubbard School Dr. Patricia Hatch.

I. CALL TO ORDER

Mr. Brochu called the meeting to order at 7:06 p.m. in the Cafeteria at the Richard D. Hubbard Elementary School, 139 Grove Street, East Berlin, CT. The Pledge of Allegiance was led by student Zachary Philippon. A moment of silence was observed.

II. STUDENT PRESENTATION – HUBBARD SCHOOL

Grade 1 teacher Meg Nardelli, Grade 2 teachers Melissa Cohen and Megan Sirois, Library Media Specialist/Computer teacher Debbie Lamond, and Music teacher Susan Kaczynski, along with grade one student presenters Julia Sisti and Lauren Veronneau, grade two student presenters Morgan Hamilton and Zachary Philippon, and grade five presenters Sierra Barnes, Alexandra Bouras, Brenton Cantliffe, Kevin Chiodo, Colin Cunningham, Yasmin Custovic, Emily Dittmar, Amanda Patterson, and Joey Termine performed selections from a CD that was made integrating reading strategies. First and second graders showed how they use and apply these strategies to improve comprehension.

III. BOARD AND ADMINISTRATIVE COMMUNICATIONS

Ms. O’Donnell-Moss reported on the Berlin High School band’s trip to New Orleans during the April vacation. Ms. O’Donnell-Moss reported the students distributed the items that were collected for the teachers in New Orleans, which amounted to over $1,000 in monetary and gift card donations as well as 40 boxes of school supplies. Ms. O’Donnell-Moss also reported on the community service performed by the students while they were in New Orleans and the positive reaction from city residents who observed their work.

Ms. Mancini reported on the clerical negotiations.

Mr. Czuchta reported that representatives from NESDEC will be in district this Wednesday and Thursday to gather information for the educational specifications for the new high school. NESDEC representatives will be meeting with school and town officials. Mr. Czuchta reported a public forum will be held on Thursday at 7:00 p.m. at the Berlin High School to give parents and community members an opportunity to speak with representatives from NESDEC.

Ms. Klebart reported that she, Mr. Czuchta, and Dr. Cicchetti met with PTO presidents to update them on the Wellness Policy and the State’s Healthy Foods Act and their implications for fundraising. Ms. Klebart reported on her attendance at the recent AARP meeting during which she gave an overview of the proposed 2007-08 budget.

Dr. Cicchetti reported on his attendance this past week at teacher recruitment fairs, specifically the Rhode Island Consortium for Educators and the Massachusetts Educational Recruitment Consortium. Dr. Cicchetti reported on his opportunity to also speak with individuals in the schools of education and career centers at Boston College and Boston University. Dr. Cicchetti reminded Hubbard parents in attendance that a reception will be held for Alfred Souza, III, the new Principal of Hubbard School, on May 9, 2007 at 6:30 p.m. at the Hubbard School.

Mr. Brochu reported on the report recently released by the Center for Teaching Quality, Designing a System that Students Deserve. Mr. Brochu emphasized the public forum on the new high school, which will be held on Thursday at 7:00 p.m. at Berlin High School. Mr. Brochu noted April 24, 2007 is Referendum Day, noting the two questions on the ballot: The approval of the Budget and the approval of the Technology Bond.

IV. AUDIENCE OF CITIZENS

Nothing to report.

V. CONSENT AGENDA
A. Approval of Minutes
1. Regular Meeting of April 9, 2007

B. Resignation

Sharon Shepherd, teacher of grade 5 at Richard D. Hubbard School, has submitted her letter of resignation to be effective June 30, 2007. Ms. Shepherd has been on maternity/childrearing leave this school year.

Moved by Ms. Erickson, seconded by Ms. O’Donnell-Moss to approve the consent agenda as presented.

FAVOR: ALL
MOTION CARRIED: 6:0

Mrs. Shephard, who was in attendance at the meeting with her husband and baby, thanked the administration and Board of Education for their support during her years of teaching at Hubbard School.

VI. INFORMATION AND REPORTS
A. Status of the Board of Education’s Adopted Budget for 2007-08

Board members were provided with an update on the status of the Board’s Adopted Budget for 2007-08 as it heads to the Town referendum on Tuesday, April 24, 2007.

B. Life Threatening Food Allergies Plan

Dr. Cicchetti updated the Board on the work that Director of Pupil Personnel Services Margaret Butler and a committee of staff members have been doing this year with respect to developing a plan and policy to address life threatening food allergies in the schools. Ms. Butler will bring a recommended policy to the Board at the June 11 meeting.

VII. EXECUTIVE SESSION

At 7:47 p.m., a motion was made by Mr. Lutz, seconded by Mrs. Erickson, to go into Executive Session to discuss materials relative to negotiations.

FAVOR: ALL
MOTION CARRIED: 6:0

In attendance for Executive Session were Board members Brochu, Erickson, Lutz, Mancini, O’Donnell-Moss, Richards, Rochette. In addition, Dr. Cicchetti, and Mr. Czuchta were present.

At 8:12 p.m., a motion was made by Mr. Lutz, seconded by Mrs. O’Donnell-Moss, to return to regular session.

FAVOR: ALL
MOTION CARRIED: 6:0

VIII. ADJOURNMENT (to Committee Meetings)

Moved by Mrs. Erickson, seconded by Mrs. Rochette, to adjourn the meeting at 8:15 p.m.

FAVOR: ALL
MOTION CARRIED: 6:0

Respectfully submitted,

John M. Richards, Secretary
Berlin Board of Education

(JMR/bjd, original 4/24/07; Supt review 5/1/07; JMR final revisions 5/9/07)

Regular Meeting Minutes - May 14, 2007

BERLIN BOARD OF EDUCATION
May 14, 2007
MINUTES
REGULAR MEETING

Attendance: Gary Brochu
Julie Erickson
William Lutz
Diane Mancini (Absent)
Kathleen O’Donnell-Moss
Christopher Puzio
Anthony Recck (Absent)
John Richards
Rachel Rochette

Also in attendance: Superintendent of Schools Dr. Michael Cicchetti; Assistant Superintendent for Curriculum and Instruction Rena Klebart; Director of Business Operations Roman Czuchta; Director of Pupil Personnel Services Margaret Butler; Principal of Griswold School Laurie Gjerpen; Principal of McGee Middle School Brian Benigni; Principal of Willard School Robert J. Sullivan II; Dean of Students for McGee Middle School James Sachs; and Principal of Berlin High School George Synnott.

I. CALL TO ORDER

Mr. Brochu called the meeting to order at 7:09 p.m. in the Board of Education (“the Board”) meeting room at 238 Kensington Road, Berlin, CT. The Pledge of Allegiance was recited and a moment of silence was observed.

II. BOARD AND ADMINISTRATIVE COMMUNICATIONS

Mr. Lutz reported interviews for the position of Literacy Coordinator will be conducted Tuesday.

Ms. Erickson reported on her attendance last week at Berlin High School’s band and choral concert. She said holding the concert in the gym was another reminder of the need for a new high school. Ms. Erickson reported the custodial negotiations continue and another meeting is scheduled for Tuesday.

Ms. Rochette reported on the cafeteria staff negotiations and another meeting is scheduled in June.

Ms. O’Donnell-Moss reported on her attendance last week at Berlin High School’s band and choral concert. Ms. O’Donnell-Moss reported the UpBeat town-wide picnic is scheduled for May 31, 2007 and encouraged all Board members to attend. Ms. O’Donnell-Moss reported the Peer Leadership Training weekend will take place this weekend at Camp Woodstock. Ms. O’Donnell-Moss reported the Berlin Education Council will meet on Thursday at 7:00 p.m.

Ms. Klebart reported that she and Ms. Gjerpen attended a workshop, sponsored by the State Department of Education, wherein the state math framework for kindergarten through Grade 5 was unveiled. Ms. Klebart also reiterated interviews for the Literacy Coordinator will be conducted Tuesday.

Mr. Czuchta reported the Town Technology Committee will meet this Thursday at 6:00 p.m. as a follow up to the Technology Bond, which was defeated, and discuss where to go from here with technology for both the Town and the Board of Education.

Dr. Cicchetti reported on the stipend document provided to the Board (this evening) as a follow up to the Board of Education Update the Board received last week. Dr. Cicchetti reported that Megan Sirois, second grade teacher at Hubbard School, was nominated by former student, Emily Gombotz, for Sam’s Club Teacher of the Year and Emily’s essay won. Ms. Sirois received a $100 gift card for her classroom from Sam’s Club, and the school received a check for $1,000 to support education in the school. Dr. Cicchetti reported on his attendance at the Junior Prom this past Friday evening and commended the students for their behavior as there were no incidents at the prom.

Mr. Brochu reported on the recent pasta dinner organized by a group of high school students to raise funds for Darfur and genocide in Africa. Mr. Brochu reported that he, Dr. Cicchetti, Mayor Adam Salina and Town Manager Herman Middlebrooks, Jr. met with Connecticut’s three legislative representatives to discuss legislative issues, specifically concerns with the change in reimbursement for school building projects and also parental choice for magnet schools.

III. SPECIAL PRESENTATION – TEACHER RECRUITMENT MATERIALS

Dr. Cicchetti presented the promotional materials that have been created for use at various education related events and conferences. The following students and staff members were featured in photographs utilized in the making of the promotional materials and were presented with a framed copy of the print to take home: students Marijane Ceruti, Amanda Francini, Taylor Jefferson, Elizabeth Long, Tristan Luddy, Samantha Shirley, Stephanie Strobino, Daniela Sznaj, and Katelyn Zarotney; staff members Lisa Daddona, Science-BHS; Joy Cooper, Social Studies-McGee; Julie DiCicco, Mathematics-BHS; Thomas Warburton, English-BHS; David Bosso, Social Studies-BHS; Christian Strickland, Grade 4-Griswold; Steven Matyczyk, Science/Soc. Studies-McGee; and Roszena Sutton, Supervisor of Special Education-district. Special thanks go to Paul Salina, David Evon, Kevin Cormack, Nancy Boccuzzio, Debbie Batista, Brian Benigni, James Sachs and Rena Klebart for their help in the creation of these materials.

IV. AUDIENCE OF CITIZENS

Nothing to report.

V. CONSENT AGENDA
A. Approval of Minutes
1. Regular Meeting of April 23, 2007

B. Payment of Bills – Period ending April 30, 2007

C. Transfers

Roman Czuchta, Director of Business Operations, provided a sheet of transfers that represent year end adjustments to accounts.

D. Requests for Leaves of Absence

Catherine Plona, teacher of Language Arts at Catherine M. McGee Middle School has submitted a letter requesting an unpaid leave of absence for the 2007-2008 school year for childrearing purposes. Mrs. Plona is expecting the birth of her baby in July.

Shannon Felix, teacher of mathematics at Catherine M. McGee Middle School has submitted a letter requesting an unpaid leave of absence for the 2007-2008 school year for childrearing purposes. Mrs. Felix is expecting the birth of her baby in May.

E. Action Regarding Non-Renewal Notice

Due to a resignation, the District is able to extend Elizabeth Spinella’s employment as a teacher in the Berlin Public Schools. It is, therefore, recommended to rescind the non-renewal notice issued to Elizabeth Spinella and offer her a contract for the 2007-2008 academic year.

Moved by Ms. O’Donnell-Moss, seconded by Mr. Richards, to approve the consent agenda as presented.

FAVOR: ALL
MOTION CARRIED: 6:0

VI. INFORMATION AND REPORTS

A. Activity Fund Reports
1. Berlin High School Enterprise Fund – Period ending March 31, 2007
2. Berlin Public Schools Activity Fund – Period ending March 31, 2007
3. Cafeteria Fund – Period ending March 31, 2007

These reports were noted with interest.

Mr. Richards commented on the net profit/loss as of June 30, 2006 for the Cafeteria Fund, inquiring if the net profit figure of $19,376.06 should be placed in the right hand column as the last quarter of the current school year has not yet occurred. Mr. Richards commented on the net profit of $19,376.06 as of June 30, 2006 and the net loss of $12,497.76 as of March 31, 2007 and inquired of Mr. Czuchta of the current net profit or loss. Mr. Czuchta remarked the net loss as of March 31, 2007 is approximately $32,000.00 as expenses are up and revenues are down. Mr. Richards questioned the ($15,000) loss of revenue in the line item Lunch A-La-Carte, noting the previous meeting comments indicating loss of sales relating to the introduction of a low-fat cookie. Mr. Richards requested the breakdown of profit or loss for the Cafeteria Fund be broken down on a monthly basis.

A short break took place from 7:34 p.m. to 7:39 p.m.

B. McGee Adequate Yearly Progress (AYP)

On an annual basis, McGee Middle School disaggregates test data, looks at student performance and plans the next year’s offerings. This year McGee offered several initiatives to address the issue of AYP or Annual Yearly Progress at McGee. SPRINT was offered as an after school program to everyone who scored proficient and lower on their CMTs. Support was provided in reading and math. Struggling readers were identified by CMT scores. Social Studies classes were divided by skill level. The purpose was to teach specific reading strategies using specialized as well as Social Studies materials - Reading in the Content Area (RICA). Rena Klebart, Brian Benigni and Margaret Butler reviewed a sample Connecticut Mastery Test Student Report and presented an overview, as well as answered questions from the Board, concerning these current initiatives, outlining each of the two programs that were offered; the programs’ resources; participation in the programs at each of the grade levels; and the considerations for moving forward. Mr. Benigni shared with the Board a CMT Excel spreadsheet containing data as to the grade level, teacher, team, special education notation, CMT scores for Math, Reading and Writing as well as a column for participation in SPRINT and/or RICA for every student in the McGee Middle School. A handout of the presentation was provided to Board members.

C. English Language Learners (ELL) Report

This item has been postponed to the next Board meeting as Abby Hunting, ELL department chair, was unavailable.

D. Literacy Committee Report

Members of the district Literacy Committee have worked with Dr. Susan Deffenbaugh, a reading consultant with experience at the State Department of Education, to review existing instructional practices and materials. The committee has established grade-level objectives, which are aligned with the Literacy Framework established by the State Department of Education and the objectives established for the Connecticut Mastery Test. The Literacy Committee shared the literacy curriculum with elementary grade-level teams at the March 24th and March 30th professional development days and also worked with grade-level teams during release time on April 24th. Teachers have had an opportunity to review the literacy curriculum and make recommendations for their professional developments needs. Next steps will include development of grade-level assessments and continued professional development in support of literacy instruction. Ms. Klebart presented the Literacy Curriculum as well as answered questions from the Board. Ms. Klebart reviewed the principles that guided the committee’s work; members of the committee; the “why” behind the committee’s work; existing documents; standards; essential elements of a balanced literacy program; the general layout; format; curriculum revisions; next steps; vertical team areas of focus; professional development; and the reading consultants. A handout of the presentation was provided to Board members.

E. Status of Educational Specifications for the New High School

Administration and Board Committee Chairs reported on their meeting (earlier that afternoon) with representatives of NESDEC as to the status of preparing educational specifications for the new high school. Mr. Czuchta reported at the May 29, 2007 Board meeting NESDEC will present a PowerPoint presentation on a number of the areas discussed and areas that are unique to Berlin and the State. The final report will be presented at the June 11 Board meeting, with anticipated action at the June 25 meeting.

VII. RECOMMENDED ACTION
A. Last Student Day for 2006-2007 School Year

Dr. Cicchetti reported that, in light of discussions with Cabinet and administrators, it is recommended that the last student day be moved from Monday, June 25, to Friday, June 22, which will remain a half-day for students and a full day for staff. Staff will be involved in planned activities on Monday, June 25, which will be a full day for staff. From 8:00 – 12:00, staff members at each of the elementary schools and the middle school will be involved in completing their review of the Continuous Improvement Plans. They will summarize their year end reports and begin to work on school and team goals for the coming school year based on their evaluation of student performance. Administrators at all levels will work with their staff on the Professional Growth and Evaluation Plan, helping teachers understand each of the phases and the forms included in the plan. The balance of the day will be devoted to closing out the school year. High school teachers will administer make-up exams to students, prepare quarter and semester grades, and/or resolve graduation and eligibility issues during the morning block. As with the elementary and middle school staff, the balance of the day will be devoted to closing out the school year.

Moved by Ms. Rochette, seconded by Mr. Puzio, to move the last student day of school for 2006-2007 from Monday, June 25, to Friday, June 22, which will remain a half-day for students and a full day for staff.

In response to Ms. Erickson’s inquiry, Dr. Cicchetti stated that Friday, June 22, 2007, would be a half day for students since the last day of school has traditionally been a half day. June 22 will be a full day for teachers.

FAVOR: ALL
MOTION CARRIED: 7:0, including President Gary Brochu

B. Beginning Educator Support Team (BEST) Mentor Candidates

Assistant Superintendent for Curriculum and Instruction Rena Klebart presented the following candidates for certification in the BEST program: Lynn Addamo, Ed Beaupre, Mark Centurelli, Eileen Cutler, Elijah Clapp, Leonilda DiTomasso, Teresa Dorsey, Wendy Gemmell, Elizabeth Guidone, Kristin Kennedy, Ruth Kidwell, Adam Leonard, Kathy Lotko, Theodore Mangi, Steve Matyczyk, Meghan Nardelli, Shawn Pelletier, Christina Reilly-Fazzina, Scott Rossi, Brendan Rush, David Scannell, Marilyn Scanlon White, Corinne Terlecky, Kim Waldron, and Jan Zagorski. Once trained, these teachers will be eligible to serve as cooperating teachers for student teachers and mentors for our new hires. Ms. Klebart provided a listing of the teachers with their school and assignment.

Moved by Mr. Puzio, seconded by Ms. Erickson, to approve the Beginning Educator Support Team (BEST) candidates as presented.

Mr. Richards requested a chart of how many BEST qualified teachers are at each school as well as the listing of the teachers for the past two years. Dr. Cicchetti responded that this information would be included in a future Board Update.

FAVOR: ALL
MOTION CARRIED: 6:0

C. Setting of the 2007-2008 Board of Education Operating Budget

Moved by Mr. Richards, seconded by Ms. O’Donnell-Moss, that the Board of Education adopt an Operating Budget for 2007-2008 in the amount of $34,354,578.

Mr. Richards noted the Operating Budget approved in the minutes is not the figure that will be approved this evening. This figure for the Operating Budget is $60,000 less than what was approved earlier this year and puts the Board in harmony with what was recently approved by the Town and incorporates the work the Board did with the Council.

FAVOR: ALL
MOTION CARRIED: 7:0, including President Gary Brochu

VIII. EXECUTIVE SESSION

At 9:00 p.m., a motion was made by Ms. Erickson, seconded by Mr. Lutz, to go into Executive Session to discuss materials relative to negotiations.

FAVOR: ALL
MOTION CARRIED: 6:0

In attendance for Executive Session were Board members Brochu, Erickson, Lutz, O’Donnell-Moss, Puzio, Richards and Rochette. In addition, Dr. Cicchetti and Mr. Czuchta were present.

At 9:35 p.m., a motion was made by Ms. Rochette, seconded by Ms. O’Donnell-Moss, to return to regular session.

FAVOR: ALL
MOTION CARRIED: 6:0

IX. ADJOURNMENT

Moved by Mr. Puzio, seconded by Ms. Erickson, to adjourn the meeting at 9:36 p.m.

FAVOR: ALL
MOTION CARRIED: 6:0

Respectfully submitted,

John M. Richards, Secretary
Berlin Board of Education

(Orig: 5/15/07 JMR; bjd; Supt review done 5/23/97; JMR final revision done 5/24/07)

Regular Meeting Minutes - May 29, 2007

BERLIN BOARD OF EDUCATION
May 29, 2007
MINUTES
REGULAR MEETING

Attendance: Gary Brochu
Julie Erickson
William Lutz
Diane Mancini
Kathleen O’Donnell-Moss
Christopher Puzio
Anthony Recck
John Richards
Rachel Rochette

Also in attendance: Superintendent of Schools Dr. Michael Cicchetti; Assistant Superintendent for Curriculum and Instruction Rena Klebart; Director of Business Operations Roman Czuchta; Director of Pupil Personnel Services Margaret Butler; Principal of Griswold School Laurie Gjerpen; Principal of McGee Middle School Brian Benigni; and Principal of Berlin High School George Synnott.

I. CALL TO ORDER

Mr. Brochu called the meeting to order at 7:13 p.m. in the Board of Education (“the Board”) meeting room at 238 Kensington Road, Berlin, CT. The Pledge of Allegiance was recited and a moment of silence was observed.

II. BOARD AND ADMINISTRATIVE COMMUNICATIONS

Mr. Puzio reported on his participation in the Memorial Day Parade.

Mr. Lutz reported on his attendance Thursday evening at Hubbard School’s celebration of the arts.. Mr. Lutz remarked he was most impressed with the amount of cross curriculum writing, a very good indication of the quality of instruction students are receiving from the teachers.

Ms. Mancini reported on the clerical negotiations with another meeting scheduled June 9, 2007.

Mr. Richards reported on his attendance at the UpBeat training weekend at Camp Woodstock. Mr. Richards reported that the Resources and Capacity-building Committee met this evening and covered four items: (1) revisions to a board policy dealing with substitute pay; (2) transfers; (3) excess cost grant; and (4) salaries for the non-bargaining unit employees. Mr. Richards indicated that the first and fourth items would be brought to the Board at a later meeting. Further, he stated that for the excess costs, Mr. Czuchta will follow-up with that item at an upcoming Town Council meeting, where it is expected that these funds will be transferred to the Board, as is budgeted annually in regards to special education tuition and transportation costs.

Ms. Erickson reported on the custodial negotiations with another meeting scheduled June 7, 2007.

Ms. Rochette congratulated both the Berlin High School and McGee Middle School marching bands for their participation in the Memorial Day Parade, commenting they represented the Town well. Ms. Rochette reported on the cafeteria staff negotiations with another meeting scheduled in June.

Ms. O’Donnell-Moss reported on her attendance at the Berlin High School Senior Class play as well as the art show. Ms. O’Donnell-Moss reported on the community service performed by approximately thirty UpBeat students for one of Berlin’s citizens. Ms. O’Donnell-Moss reported on the Berlin Education Council meeting held May 17, 2007.

Mr. Czuchta reported interviews for the Data Specialist position will be conducted this Friday and next Monday.

Ms. Butler reported that the preschool program received reaccredidation from the National Association for the Education of Young Children. Ms. Butler reported on a new six-week grant program, which Hubbard School is implementing in collaboration with The COVE Center for Grieving Children.

Ms. Klebart reported that she, along with Ms. Gjerpen and Mr. Benigni, had an opportunity to attend a three-day conference regarding making standards work and the state curriculum standards. Ms. Klebart also reported that on Thursday she, along with Marilyn Scanlan-White, Berlin High School Reading Consultant, Marilyn Mordarski, McGee Middle School Reading Consultant and Jen Derick, Assistant Principal at Willard School, attended the State of Connecticut Department of Education seminar Beyond the Blueprint: Literacy Frameworks for Grades K through 12.

Dr. Cicchetti reported on his attendance at the Berlin High School Senior Class play as well as the Hubbard School art show. Dr. Cicchetti reported on the construction in the lobby of the Berlin Board of Education building to create a handicapped accessible lavatory.

Mr. Brochu reported upcoming CABE workshops are posted on its website. Mr. Brochu reported Shipman & Goodwin will be holding a negotiation seminar on June 27, 2007. Mr. Brochu reported on his attendance at the student work presentation at Hubbard.

II. STUDENT PRESENTATION – MCGEE MIDDLE SCHOOL

Mrs. McCabe, 8th grade McGee School ILA teacher, and Mrs. Plona, writing coordinator, discussed the guidelines for the 8th grade portfolios and presented copies for the Board to read as well as answered questions from the Board concerning the guidelines and assessments. Several 8th grade students also read a favorite piece from their portfolio which will travel with them to the high school next year. Student presenters were: Kevin Kozikowski, Mallory Brochu, Lauren Erickson, Mason Powers, Alex Joslyn, Shaun Sullivan, Natalie VonAchen, Mariana Campos, Dylan Grasso and Kaitlyn Synnott.

IV. AUDIENCE OF CITIZENS

Nothing to report.

At this time, Mr. Brochu asked if there were any objections to moving item VIII A, up in the agenda. Hearing none, the item was addressed.

VIII. RECOMMENDED ACTION
A. Anticipated Appointment – K-12 Literacy Coordinator

Moved by Ms. Mancini, seconded by Mr. Puzio, that the Board of Education appoint Debra Thibault to the position of K-12 Literacy Coordinator, effective July 1, 2007.

FAVOR: ALL
ABSTENTIONS: Mr. Recck
MOTION CARRIED: 8:0:1; including President Gary Brochu

A short recess was taken from 7:50 p.m. to 8:02 p.m., to congratulate and greet Ms. Thibault.

V. PERSONNEL
A. Announcement – Teacher of the Year

Dr. Cicchetti introduced Berlin’s 2008 Teacher of the Year, Linda Germain, who is a physical education teacher and director of athletics at McGee Middle School. Mrs. Germain thanked the district for selecting her as the 2008 Teacher of the Year.

VI. CONSENT AGENDA
A. Approval of Minutes
1. Regular Meeting of May 14, 2007

2. Special Meeting of May 15, 2007

B. Resignations

Melissa Mirabello, teacher of English at Berlin High School, has submitted her letter of resignation to be effective June 30, 2007. Mrs. Mirabello has accepted a position in another district.

Richard Peronace, Jr., teacher of social studies at Berlin High School, has submitted his letter of resignation to be effective June 30, 2007. Mr. Peronace has been on childrearing leave this school year.

C. Overnight Field Trip Request – McGee Middle School

McGee Middle School Principal Brian Benigni is requesting permission for twelve McGee Middle School students to participate in The McGee Adventurer’s Program on June 14-16, 2007. The group will camp at People’s Forest in Barkhamsted for the two nights. They will participate in team building, and climbing and ropes course activities. The trip will culminate with an adventure into Indian Oven Cave in Millerton, NY. The trip is being organized by Doug Truitt, Berlin Youth Services Coordinator.

D. Transfers

Roman Czuchta, Director of Business Operations, provided a sheet of transfers that represented year end adjustments to accounts.

Moved by Ms. O’Donnell-Moss, seconded by Ms. Rochette, to approve the consent agenda as presented.

FAVOR: ALL
MOTION CARRIED: 8:0

VII. INFORMATION AND REPORTS
A. Professional Growth & Evaluation Committee Update

Members of the Professional Growth and Evaluation Committee have worked closely with both the Berlin Education Association and the Administrative Council to develop a professional growth and evaluation plan that will meet the needs of all teachers. The revised plan is consistent with the Continuous Improvement process and allows for differentiated professional development and action plans which reflect the teacher’s level of experience and area of expertise. Each of the phases, within the plan, support teacher growth and professional development and encourage collaboration of grade level teams and departments. Assistant Superintendent Rena Klebart and members of the Committee presented the Professional Growth and Evaluation Plan to the Board, providing an overview of the components of the revised Professional Growth and Evaluation Plan. Ms. Klebart acknowledged the Committee members; reviewed the Goal Statement; Berlin’s Guiding Beliefs for all students, teachers, and community members; and the various phases of the new plan, i.e. Induction I, Induction II, Continuous Professional Growth, Extended Professional Growth, Supported Professional Growth, and Intensive Assistance. A handout of the presentation was provided to Board members. Ms. Klebart and Ms. Weber responded to questions from the Board.

B. Status of Educational Specifications for the New High School

Donald G. Kennedy, Ed.D. and John H. Kennedy, M.A., representatives from NESDEC, presented a PowerPoint presentation regarding preliminary Educational Specifications for a new high school facility and provided Board members with a copy of NESDEC’s report entitled New High School: Vision, Program, Outline Ed Specs Berlin, Connecticut. Dr. Kennedy and Mr. Kennedy reviewed background information provided in NESDEC’s Long Range School Facilities Plan completed in July of 2006; Berlin High School’s Needs/Deficiencies; Project Design; Process; Points of Consensus (based on input from focus groups, administration and Board of Education members); Other Input From Focus Groups; Important Choice Points; Swimming Pool (input from focus groups); and Useful Data concerning reimbursement square footage and construction costs. Dr. Kennedy provided a “virtual tour” presentation of recently-constructed high schools in Shrewsbury, Massachusetts, Falmouth, Maine and Suffield, Connecticut. These school reflect many of Berlin’s points of consensus, as determined by the series of recent focus groups.

Mr. Kennedy updated the Board with regard to tentative conclusions made as well as decisions that are outstanding, commenting that tremendous progress has been made in the last couple of weeks. Mr. Kennedy indicated the next steps will be the analysis of additional input received hereafter, ongoing consultation with the administration, finalization of the list of spaces and compute square footage and then completing and submitting the final report. Both Dr. Kennedy and Mr. Kennedy answered questions from the Board regarding the presentation.

The consultants will share a copy of their preliminary report at the June 11 Board meeting, with anticipated action on a final education specifications by the Board at their June 25 Board meeting. In response to concerns raised by Board members regarding opportunity for additional discussion prior to approving the education specifications, Dr. Cicchetti proposed the following sequence of events:

 NESDEC consultants will follow up with George Synnott and Roman Czuchta to address outstanding items and items identified by Board members.

 Board Committee chairs, along with Dr. Cicchetti, Mr. Czuchta, and Mr. Synnott, will meet with NESDEC consultants during the week of June 4 to review components and square footage of recommended specifications.

 Board members will review and discuss the proposed educational specifications at the June 11 Board meeting when the report is presented by NESDEC.

 A special Board meeting, if needed, will be scheduled to provide an opportunity for further review and discussion prior to the June 25 meeting.

 Board members will approve the final educational specifications at the June 25 meeting.

VIII. RECOMMENDED ACTION
A. (Appointment moved up in the agenda; see it after IV. Audience of Citizens)
B. High Deductible/HSA Insurance Plan

As agreed to in a Memorandum of Agreement dated November 7, 2006, the Board of Education has worked cooperatively with the Berlin Education Association (BEA) to develop a High Deductible/HSA plan as an additional insurance option that will be included in the new teachers’ contract and become effective with the 2007-2008 contract year. Mr. Czuchta reviewed the Proposed Design for High Deductible Health Plan (HDHP) with a Health Savings Account (HSA) Feature and responded to questions from the Board. A copy of proposal was provided to the Board.

Moved by Mr. Richards, seconded by Ms. O’Donnell-Moss, that the Board approve the High Deductible/HSA plan as presented.

FAVOR: ALL
MOTION CARRIED: 8:0

IX. EXECUTIVE SESSION

At 10:28 p.m., a motion was made by Mr. Recck, seconded by Ms. Rochette, to go into Executive Session to discuss the New Britain Transportation Contract, materials relative to negotiations, and evaluation of the Superintendent of Schools.

FAVOR: ALL
MOTION CARRIED: 8:0

In attendance for Executive Session were Board members Brochu, Erickson, Mancini, Lutz, O’Donnell-Moss, Puzio, Recck, Richards, and Rochette. In addition, Dr. Cicchetti and Mr. Czuchta were present.

At 10:43 p.m., Mr. Czuchta departed.

At 11:00 p.m., a motion was made by Mr. Recck , seconded by Mr. Lutz, to return to regular session and to adjourn the meeting.

FAVOR: ALL
MOTION CARRIED: 8:0

Respectfully submitted, John M. Richards, Secretary
Berlin Board of Education

(JMR:bjd orig. 6/1/07; Supt review 6/7/07; JMR final review 6/8/07)

Special Meeting Minutes - May 15, 2007

BERLIN BOARD of EDUCATION
May 15, 2007
MINUTES
Special Meeting

Present:
John Richards, Chair
Julie Erickson
William Lutz
Kathy O’Donnell-Moss
Rachel Rochette

Absent None

The meeting was called to order by Board Secretary Richards Brochu at 7:32 a.m. in the Board of Education (the “Board”) meeting room at 238 Kensington Road, Berlin, CT.

Moved by Mrs. Rochette, seconded by Mr. Lutz to enter an executive session for the purposes of conducting an expulsion hearing at 7:33 a.m.

FAVOR: All
MOTION CARRIED: 5:0

Present: Board members Richards, Erickson, Lutz, O’Donnell-Moss, and Rochette.
Also, Superintendent Cicchetti, McGee Middle School Principal
Mr. B. Benigni, attorney for the Board Mr. Richard Mills, Student A, and Student A’s mother.

At 7:40 a.m., all but the Board members departed the meeting room.
At 7:43 a.m., all but the Board members returned to the meeting room.

Moved by Mrs. Erickson, seconded by Mrs. Rochette to return to regular session at 7:44 a.m.

FAVOR: All
MOTION CARRIED: 5:0

Moved by Mrs. O’Donnell-Moss, seconded by Mrs. Rochette that Student A be expelled from school, effective May 15, 2007 and continuing through May 15, 2008, based on Student A’s conduct in violating the Board’s Student Discipline policy by engaging in threatening behavior toward other students, through Student A’s creation of a “hit list” that included the names of other students, in or about April or May of 2007:

1. During the period of expulsion, the Board will provide Student A with an alternative educational program deemed appropriate by the Administration, in accordance with the provisions of Section 10-233d of the Connecticut General Statutes.

2. During the period of expulsion, Student A will not be permitted to be on school grounds and will not be permitted to attend or participate in any school-sponsored activities, with the sole exception of Student A’s participation in the alternative education program provided by the Board in accordance with the provisions of this Agreement.

3. Prior to the first day of the 2007-08 school year, the Superintendent will review Student A’s conduct, as well as Student A’s attendance and effort level in the alternative educational program. Based on that review, the Superintendent will determine, in his sole discretion, whether Student A should be readmitted to
school, effective on the first day of the 2007-08 school year.

4. If the Superintendent determines that Student A should be readmitted to school early in accordance with the preceding section, and if Student A subsequently commits any offense that would warrant suspension and/or expulsion under the policies of the Berlin Board of Education, the Superintendent may reinstate Student A’s expulsion for the remainder of the expulsion period, through May 15, 2008, without the need for any further proceedings before the Berlin Board of Education.

FAVOR: All
MOTION CARRIED: 5:0

Moved by Mrs. Erickson, seconded by Mr. Puzio to adjourn the meeting at 7:45 a.m.

FAVOR: All
MOTION CARRIED: 5:0

Submitted by, John M. Richards, Secretary
Berlin Board of Education

JMR: jmr (Original 5/24/07)

Regular Meeting Minutes - June, 11 2007

BERLIN BOARD OF EDUCATION
June 11, 2007
MINUTES
REGULAR MEETING

Attendance:      Gary Brochu          
        Julie Erickson
        William Lutz         
        Diane Mancini(Arrived at 7:35 p.m.)
        Kathleen O’Donnell-Moss (Departed at 11:00 p.m.)
        Christopher Puzio                
        Anthony Recck    (Arrived at 8:50 p.m.)
        John Richards                
        Rachel Rochette

Also in attendance:  Superintendent of Schools Dr. Michael Cicchetti; Assistant Superintendent for Curriculum and Instruction Rena Klebart; Director of Business Operations Roman Czuchta; Director of Pupil Personnel Services Margaret Butler; Principal of Griswold School Laurie Gjerpen; Principal of Willard School Robert J. Sullivan II; Principal of McGee Middle School Brian Benigni; and Principal of Berlin High School George Synnott.  

IA.    CALL TO ORDER

Mr. Brochu called the meeting to order at 7:08 p.m. in the Berlin High School Media Center, at 139 Patterson Way, Berlin, Connecticut.  The Pledge of Allegiance was recited and a moment of silence was observed.

At this time, item II. A. was moved up in the agenda.  Hearing no objection, the item was addressed.

II.    BOARD AND ADMINISTRATIVE COMMUNICATIONS
A.    Recognition of James Bryers as State Golf Coach of the Year

    Mr. Synnott recognized James Bryers as the State’s 2007 Boys’ Golf Coach of the Year.

IB.    SPECIAL PRESENTATIONS
Mr. Synnott recognized the following Berlin High School students:

Berlin High School Recognition – Valedictorian and Salutatorian
Valedictorian – Jordan E. Taylor
Salutatorian – Emily I. Thurston
CAS Scholar Athletes – Sarah E. Hansen & Benjamin C. Heslin
CABE Student Leadership Awards – Jordan Taylor & Jonathan Schaller
Student Council 2007:
President – Lindsey Fortunato
Vice President – Toni Rauseo
Corresponding Secretary – Mari Rauseo
Recording Secretary – Kelly Foy
Treasurer – Avani Patel
Class of 2007 Officers:
President – Rachel Keyworth
Vice President – Alan Zaniewski
Secretary – Jenna Campagna
Treasurer – Jordan Taylor

Rena Klebart, Assistant Superintendent for Curriculum and Instruction recognized the following students as distinguished senior writing portfolio authors:  Stephanie Bedus, Joel Burgos, Matthew Cavedon, Gong Chen, Amanda Fazzio, Lindsey Fortunato, Elizabeth Hull, Edmund Kindelan, Jordan Taylor and Lauren Vernlund.  The following students were recognized as commended authors:  Brad Allen, Elizabeth Bujda, Jenna Campagna, Leah Carvalho, Aaron Clarke, Sara Collins, Aleah Edwards, Amanda Francini, Benjamin Heslin, Melody Kasulis, Rachel Keyworth, Michelle Maroon, Martha Rakowicz, David (Wells) Riley and Laura Wnuk.  Authors Stephanie Bedus, Elizabeth Bujda, Joel Burgos, Gong Chen and Elizabeth Hull read their portfolio pieces to the Board and audience.  

Band Trip to New Orleans

Mr. Todd Lamson provided the Board and audience with a summary of the Berlin High School band’s trip to New Orleans during the April vacation in which 107 students and seven chaperones participated.  Mr. Lamson also shared a video montage assembled by band students students Molly Moskey and Jeff Sirois.

A short recess was taken from 7:56 p.m. to 8:23 p.m.

II.    BOARD AND ADMINISTRATIVE COMMUNICATIONS
A.    (Recognition of James Bryers moved up in the agenda; see it after I.  Call to Order)
    B.    Recognition of James Day for Years of Service as Wrestling Coach.

Mr. Day was not able to be present and the item will be rescheduled.

Ms. Erickson reported on her attendance at the Pop’s Concert last Tuesday at Berlin High School.  Ms. Erickson reported on her attendance at the Board’s Retirees Reception held last week for retiring teachers.  

Ms. Rochette reported on her attendance at the UpBeat town-wide picnic on May 31, 2007.

Ms. O’Donnell-Moss reported on her attendance at the Pop’s Concert last Tuesday at the Berlin High School wherein approximately 3,000 canned foods were collected for the food pantries.  Ms. O’Donnell-Moss reported on her attendance at the UpBeat town-wide picnic on May 31, 2007.

Mr. Puzio reported the DARE graduation for Hubbard School will be held this Wednesday at 6:30 p.m.

Ms. Mancini reported on the clerical negotiations with another meeting scheduled June 19, 2007.  Ms. Mancini reported on her attendance last week at Willard’s talent show and the UpBeat town-wide picnic on May 31, 2007.

Mr. Richards reported the Resources and Capacity-building Committee will bring to the Board this evening revision to a Board policy dealing with substitute pay.  Mr. Richards extended a thank you to Donald G. Kennedy, Ed.D. and John H. Kennedy, M.A., representatives from NESDEC, for the presentation last Thursday.  Mr. Richards also thanked the administration, Mr. Czuchta and Mr. Synnott for gathering the information for the proposed educational specifications.  Mr. Richards requested the Board stay focused on the proposed educational specifications themselves for this meeting, as there will be time in the future to attend to the other details necessary to build the new high school.   

Dr. Cicchetti reported the Michael’s Cup program has selected Berlin High School as one of the recipients for the Special Olympics Connecticut Unified Sport’s Award.  Dr. Cicchetti reported that Michael Marcus, Social Studies teacher at Berlin High School, has been accepted to attend the six-day seminar Teacher Institute 2007:  Dutch Art in the Golden Age in Washington, D.C. from July 30, 2007 through August 4, 2007.  Dr. Cicchetti congratulated Pam Kiniry, teacher at McGee Middle School and a member of the CAPT Response to Literature Content Advisory Committee, for the letter of commendation received from the State Department of Education.  

Mr. Brochu reported on his attendance at Hubbard’s talent show held last Friday.  Mr. Brochu reported he spoke with Mayor Adam Salina this date and updated him with regard to the education specifications.   

III.    AUDIENCE OF CITIZENS

Nothing to report.

IV.    CONSENT AGENDA
A.Approval of Minutes
1.Regular Meeting of May 29, 2007

B.Payment of Bills – Period ending May 31, 2007

C.Action Regarding Non-Renewal Notice

Due to a resignation, the District is able to extend Lynn Addamo’s employment as a teacher in the Berlin Public Schools.  It is, therefore, recommended to rescind the non-renewal notice issued to Lynn Addamo and offer her a contract for the 2007-2008 academic year.

D.Transfers

Roman Czuchta, Director of Business Operations, provided a sheet of transfers that represent year end adjustments to accounts.

Moved by Ms. Erickson, seconded by Ms. Rochette, to approve the consent agenda as presented.

FAVOR:        ALL
MOTION CARRIED:  7:0 

V.      INFORMATION AND REPORTS
A.Activity Fund Reports
1.Berlin High School Enterprise Fund – Period ending April 30, 2007
2.Berlin Public Schools Activity Fund – Period ending April 30, 2007
3.Cafeteria Fund – Period ending April 30, 2007

These reports were noted with interest.

B.    English Language Learners (ELL) Report

Abby Hunting, ELL department chair, has been working with the ELL tutors to develop procedures and policies for the department.  Ms. Hunting presented to the Board a PowerPoint presentation outlining the program, specifically the mission of the ESOL program; number of ELL students Berlin services; language ELL students speak other than English; who services the ELL students and how; how students are referred to the program and, after referral, how students qualify for the services; how ELL students are integrated into regular education and how a student’s progress is tracked; annual measurement academic objectives (AMAOs); the dismissal process; the role of technology in the program; the 2006 – 2007 accomplishments for Berlin’s ESOL program; and goals for the 2007 – 2008 school year.   Ms. Hunting answered questions from the Board members regarding the report.

C.     BHS Mentor Program

Mr. Synnott presented the Board with an update on the first year of the high school mentoring program.  Mr. Synnott indicated that during the course of the year, mentoring groups addressed such issues as school climate and morale, school security, suggestions for change, academic rigor, and zero tolerance policies.  Mr. Synnott indicated the mentoring groups met once per month this year and the expectation is to increase to bi-monthly meetings for the 2007 – 2008 school year.  Mr. Synnott responded to questions from the Board members regarding the mentoring program.

D.     Status of Educational Specifications for the New High School

Donald G. Kennedy, Ed.D. and John H. Kennedy, M.A., representatives from NESDEC, presented their preliminary report and provided the Board with a copy of same regarding the preliminary educational specifications for a new high school facility.  Mr. Donald Kennedy reviewed each of the four pages of the report, specifically giving a description and dimensions of the spaces, number of spaces, type of spaces, the rationale for these spaces and the amount of reimbursement from the State for the new high school.  Mr. Kennedy also highlighted what currently exists in the high school and what does not exist.  Mr. Kennedy remarked that it is important to understand that this design is directed towards providing sufficient space to get the job done instructionally.  

Dr. John Kennedy remarked that one of the major exercises that NESDEC has done is to help the Board recognize what would best serve Berlin’s needs and what would be best for the new high school in each of these spaces.  

Dr. Kennedy, Mr. Kennedy and Mr. Synnott responded to questions from the Board regarding the preliminary report and the rationale for same.

A committee meeting will take place on Thursday, June 14, 2007, at 7:00 p.m. regarding the educational specifications with anticipated action on the final education specifications by the Board at their June 25, 2007 Board meeting.

Ms. O’Donnell-Moss left the meeting at 11:00 p.m.


E.     Policy Revision – 1st Reading – Policy GCE-R – Substitute Pay

Dr. Cicchetti indicated accompanying the agenda is a proposed revision for Policy GCE-R: Substitute Pay.  The revisions, which were discussed by the Board’s Resources and Capacity-building Committee, reflect what the current practice has been regarding substitute teachers.  Since this is a first reading, there is no Board action requested at this time.  The policy will be brought back for a second reading and anticipated approval at the June 25 Board of Education meeting.

VI.    EXECUTIVE SESSION
    A.    Discuss Materials Relative to Negotiations

The Board did not enter into Executive Session to discuss materials relative to negotiations.

VII.    ADJOURNMENT

    Moved by Mr. Recck, seconded by Ms. Erickson, to adjourn the meeting at 11:22 p.m.

FAVOR:     ALL  
MOTION CARRIED:  7:0
 
Respectfully submitted,




John M. Richards, Secretary, Berlin Board of Education


(JMR/bjd original 6/12/07; Supt review 6/15/07; JMR final 6/22/07)

Regular Meeting Minutes - June, 25 2007

BERLIN BOARD OF EDUCATION

June 25, 2007

MINUTES

REGULAR MEETING

Attendance: Gary Brochu

Julie Erickson

William Lutz(Arrived at 7:42 p.m.)

Diane Mancini

Kathleen O’Donnell-Moss

Christopher Puzio

Anthony Recck(Absent)

John Richards

Rachel Rochette(Absent)

 

Also in attendance: Superintendent of Schools Dr. Michael Cicchetti; Assistant Superintendent for Curriculum and Instruction Rena Klebart; Director of Business Operations Roman Czuchta; Principal of Griswold School Laurie Gjerpen; Principal of Willard School Robert J. Sullivan II; Interim Principal of Hubbard School Dr. Patricia Hatch; Principal of McGee Middle School Brian Benigni; and Principal of Berlin High School George Synnott.

 

I. CALL TO ORDER

 

Mr. Brochu called the meeting to order at 7:03 p.m. in the Board of Education (“the Board”) meeting room at 238 Kensington Road, Berlin, CT. The Pledge of Allegiance was recited and a moment of silence was observed.

II. BOARD AND ADMINISTRATIVE COMMUNICATIONS

 

A. Recognition of Dr. Patricia Hatch

 

Dr. Cicchetti along with the Board of Education and several members of the Hubbard school’s staff recognized Dr. Patricia Hatch for the work she has done this school year as Interim Principal at Hubbard School. Her efforts in the area of literacy instruction were noted, and praised.

 

Ms. Erickson reported on the high school graduation, congratulating the graduates and thanking Dr. Cicchetti and Mr. Brochu for their inspiring speeches.

 

Ms. O’Donnell-Moss reported on the high school graduation, echoing Ms. Erickson’s comments.

 

Mr. Puzio reported on the high school graduation, also remarking the speeches were well done by Dr. Cicchetti, Mr. Brochu and Mr. Synnott.

 

Ms. Mancini reported on her attendance at the eighth grade promotion ceremonies and award ceremonies, commenting on a job well done by the administration, Dr. Cicchetti and Mr. Brochu. Ms. Mancini reported on the clerical negotiations.

 

Ms. Klebart reported on her attendance at both the high school graduation and the eighth grade promotion ceremonies.

 

Mr. Richards reported on the high school graduation and UpBeat’s “Up Half the Night”. Mr. Richards reported the Resources and Capacity-building Committee will bring to the Board this evening (1) personnel not covered by collective bargaining; (2) transfers; and (3) the approval of educational specifications for the new high school.

 

Dr. Cicchetti reported on his attendance at the high school graduation, echoing the comments made by the Board members and also remarking how he is continually impressed by the respectful behavior of Berlin’s students and parents at the graduation ceremonies. Dr. Cicchetti credited Mr. Synnott, members of the administrative team and the teachers that are part of the supervisory team. Dr. Cicchetti reported on the staff’s successful and productive last day of school, particularly the morning orientation session on the new professional growth and evaluation plan.

 

Mr. Brochu reported on his meeting this morning with CABE and Board members from other school districts. The primary topic discussed with the State Board of Education was the implementation of a high school assessment or exit exam. Mr. Brochu discussed Berlin’s senior writing portfolio, using it as an example as a form of an assessment and was amazed at all the questions received from the State Board of Education concerning it. Mr. Brochu reported tomorrow morning he will be at the State’s Legislative Office Building to attend the CABE legislative wrap up and will report back to the Board in terms of the legislation discussion. Mr. Brochu reported on his attendance at both the high school graduation and the eighth grade promotion ceremonies.

 

III. AUDIENCE OF CITIZENS

Mrs. Elizabeth Mongillo addressed the Board concerning a letter she sent to the Board of Education and her questions presented in same regarding magnet schools. Mrs. Mongillo remarked that she is very excited to have representatives from CREC here tonight to present information on the magnet schools.

IV. CONSENT AGENDA

A. Approval of Minutes

 

B. Request for Leave of Absence

 

Valerie Salazar, teacher of special education at Mary E. Griswold School, has submitted a letter requesting an unpaid leave of absence for the 2007-2008 school year for childrearing purposes. Mrs. Salazar gave birth to twin girls on May 24th.

 

C. Transfers

 

Roman Czuchta, Director of Business Operations, provided a sheet of transfers that represent year end adjustments to accounts.

Moved by Ms. Erickson, seconded by Mr. Puzio, to approve the consent agenda as presented.

FAVOR: ALL

MOTION CARRIED: 6:0

 

V. INFORMATION AND REPORTS

A. Continuous Improvement Plans Status Report (Principals)

 

Principals Laurie Gjerpen, Robert J. Sullivan II, Brian Benigni and George Synnott provided highlights of the continuous improvement work that took place in their buildings during the 2006-2007 school year. Mr. Synnott’s presentation focused on the high school’s self study and preparation for the October 2007 NEASC accreditation. The principals along with Ms. Klebart answered questions from the Board regarding the presentation. During the McGee presentation, Mr. Lutz arrived.

 

B. Presentation on Magnet School Options – CREC & ACES

 

At their April 23 meeting, members of the Leadership, Accountability and Measurement Committee discussed the district’s future participation in magnet school programs. The Committee recommended that representatives from CREC (Capitol Region Education Council) and ACES (Area Cooperative Education Services) have an opportunity to present magnet school options to the Board. Joseph Townsley, Director of Magnet Schools at CREC, and Craig W. Edmondson, ACES Executive Director, Ann P. Dombroski, Assistant Executive Director at ACES and Karen Habegger Principal at Thomas Edison Middle School were in attendance at this evening’s Board meeting and provided information on the various magnet school options as well as answered questions from the Board. Information provided by CREC and ACES was provided in the Board’s agenda packet. Dr. Townsley provided general information on the legislative history, tuition, enrollment, an overview of each of the eight magnet schools and the future of magnet schools. Mr. Edmonson, Ms. Dombroski and Ms. Habegger gave a PowerPoint presentation concerning ACES, a copy which was provided to the Board and members of the audience.

 

C. New Policies and Revisions – 1st Reading – Handbook Policies

 

Accompanying the agenda was a set of new and revised Board of Education policies. The policies in the set listed below are those typically included in student/parent and staff handbooks, which are distributed at the beginning of the school year. Since so many of the existing Board policies are out of compliance and/or do not reflect current practice, it was the recommendation of the Board’s attorney that the Board of Education move forward and approve these policies as a batch until the Board could initiate a more comprehensive review of all policies. The policies included in the batch are model policies from Shipman and Goodwin. Since this is a first reading, there is no Board action requested at this time. The policies will be brought back for a second reading and anticipated approval at the July 16 Board of Education meeting so that they can be included in the 2007-08 handbooks.

The set consists of the following policies:

Ø Notification Concerning Asbestos Management Plans

Ø Non-Discrimination (Students)

Ø Policy Regarding Pesticide Application on School Property

Ø Policy Regarding Section 504 of the Rehabilitation Act of 1973

Ø Student Discipline

Ø Student Privacy

Ø Bullying Behavior in the Schools

Ø Confidentiality and Access to Student Records

Ø Policy Regarding Sex Discrimination and Sexual Harassment (Students)

Ø Student Attendance and Truancy

Ø Administration of Student Medications in the Schools

Ø Policy Regarding Search and Seizure

Ø Student Dress

Ø Prohibition Against Smoking

Ø Drug and Alcohol Use By Students

Ø Policy Regarding Student Use of the District’s Computer Systems and Internet Safety

Ø Field Trips

Ms. Erickson questioned whether the Student Dress Policy as presented is applicable and, when implemented, the consequences for the entire school district. Dr. Cicchetti remarked he would be happy to take this policy back for administrative review and provide a revised policy at the July 16 meeting. The concern for the Board is that the policy be enforced universally in all the schools.

 

In response to Mr. Richards question whether the Board is approving the policies only or the attached regulations as well, Dr. Cicchetti responded the Board approves the policies only; however, the regulations have been provided to answer questions the Board may have in terms of the follow through for the policies and the recommendations of Shipman & Goodwin. The regulations have been included to give context and background information for the policies. The policies, without the regulations, will be brought back for the second reading and approval on July 16.

 

Ms. Erickson also had questions regarding the Bullying Behavior in the Schools Policy, which were answered by Mr. Brochu.

 

Mr. Brochu remarked this is the first reading, and the Board will have at its next Board meeting the policies alone, which will be subject to adoption. If Board members have questions or changes, they are to inform the administration prior to the July 16 meeting so that the administration can respond in a timely manner.

 

D. New Policy – 1st Reading – Policy JHGA – Food Allergies

 

A committee comprised of all school nurses, Director and Assistant Director of Public Health Nursing, Food Service Director Timothy Prosinski, McGee Middle School Principal Brian Benigni and Director of Pupil Personnel Services Margaret Butler met to explore (1) safeguards and supports in place in our schools for students with allergies; (2) identify the conditions with which the District is currently faced; and (3) research those areas in which additional support might be necessary. Celiac Disease and Peanut Allergies are the most prevalent conditions impacted by food. Celiac Disease and latex allergies result in a need for monitoring the materials used in our schools. A recommended policy and regulations are presented for review by the Board of Education. Since this is a first reading, there is no Board action requested at this time. The policy will be brought back for a second reading and anticipated approval at the July 16 Board of Education meeting.

 

Ms. O’Donnell-Moss commented on the vague wording of the policy and is interested in revisiting the policy once it is implemented in terms of the policy’s regulations having an infringement on other Board policies, i.e. segregation of students and violating student’s privacy. Mr. Brochu remarked some of the specific regulations are statutory required.

 

Dr. Cicchetti explained that policy, by nature, is more general. It makes a statement on the part of the Board of Education as to what its philosophy is in addressing life threatening food allergies for students in the school district. The regulations are much more detailed and describe how the administration will implement the policy. Dr. Cicchetti requested that Board members email him any contradictions they find in the policy as written so that he can revise the document prior to the July 16 meeting.

 

VI. RECOMMENDED ACTION – Part I

A. Berlin Public Health Nursing Service Agreement with Board of Education for July 1, 2007-June 30, 2008

 

The annual agreement between the Board of Education and the nursing service was provided to the Board.

 

Moved by Ms. O’Donnell-Moss, seconded by Mr. Puzio, to accept the agreement between the Berlin Public Health Nursing Service and the Berlin Board of Education for the period of July 1, 2007 through June 30, 2008 as presented.

 

FAVOR: ALL

MOTION CARRIED: 6:0

 

B. Policy Revision – 2nd Reading/Adoption – Policy GCE-R – Substitute Pay

 

At the June 11, 2007 meeting, Board members participated in a first reading of proposed revisions for Policy GCE-R: Substitute Pay. A proposed policy for the Board’s consideration and action was provided to the Board which reflects what the current practice has been regarding substitute teachers.

 

Moved by Mr. Richards, second by Ms. Mancini, to approve the revisions to Board Policy

GCE-R – Substitute Pay as presented.

FAVOR: ALL

MOTION CARRIED: 6:0

C. Approval of Educational Specifications for the New High School

 

John H. Kennedy, M.A., representative from NESDEC, presented the final Educational Specifications report for a new Berlin high school. Mr. Kennedy remarked that NESDEC believes the Educational Specifications reflect community and school values, district and school goals and are supported by national educational research. Mr. Kennedy also noted the report is just the beginning of the process to build a new high school and that square footage and dollar amounts will be adjusted as Berlin goes through the process.

 

Mr. John Kennedy reviewed the project design and rationale for the building project, noting after completing an extensive analysis, the NESDEC team concluded in the Executive Summary that, “all schools are over capacity, with the greatest crowding at the high school and the McGee Middle School.” The Report also noted that over the next decade, “Clearly, Berlin will grow in population.” (Page 4)

 

Mr. Kennedy spent considerable time reviewing pages 12 through 31 of the NESDEC report, concerning the instructional spaces, building systems, interior building environment, site development and community uses. Mr. Kennedy answered questions from the Board concerning NESDEC’s report as well as welcomed the Board’s adjustments.

 

Moved by Mr. Lutz, seconded by Ms. Mancini, to approve Educational Specifications (Statement of Need) for a new Berlin high school as presented today and adjusted this evening and forward them to the Interim Town Manager for action in accordance with the Charter of the Town of Berlin.

 

In response to Mr. Lutz’s question to Dr. Cicchetti regarding the Education Specifications meeting the educational needs of the Town of Berlin, Dr. Cicchetti remarked the Educational Specifications are excellent and focus, primarily, on the instructional needs of the school. Dr. Cicchetti respectfully requested that the Board modify the Motion made by Mr. Lutz to reflect the Motion that was presented in the expanded agenda.

 

Mr. Brochu remarked there is no pool in the Educational Specifications as there would be an 11 to 15 percent cost increase to the Town of Berlin and the accessibility to the public would be greatly diminished as compared to housing a pool in a separate structure on the same campus as the high school.

 

FAVOR: ALL

MOTION CARRIED: 7:0; including President Gary Brochu

 

Mr. Czuchta reported on the direction the Educational Specifications will now follow.

 

D. Personnel Not Covered by Collective Bargaining

 

Mr. Richards presented a proposal for the continuation of employment for 2007-08 for personnel not covered by collective bargaining. The Board’s Resources and Capacity-building Committee reviewed and discussed the proposal at its meetings of May 29 and June 25.

 

Moved by Mr. Richards, seconded by Ms. Mancini, to approve the proposed salaries for personnel not covered by collective bargaining and issue them contracts for the 2007-2008 school year.

FAVOR: ALL

MOTION CARRIED: 6:0

VII. EXECUTIVE SESSION

At 10:55 p.m., a motion was made by Ms. Erickson, seconded by Ms. O’Donnell-Moss, to go into Executive Session to discuss materials relative to negotiations.

 

FAVOR: ALL

MOTION CARRIED: 6:0

 

In attendance for Executive Session were Board members Brochu, Erickson, Lutz, Mancini, O’Donnell-Moss, Puzio and Richards. In addition, Dr. Cicchetti and Mr. Czuchta were present.

 

At 11:10 p.m., a motion was made by Mr. Richards, seconded by Mrs. O’Donnell-Moss, to return to regular session.

 

FAVOR: ALL

MOTION CARRIED: 6:0

 

VIII. RECOMMENDED ACTION – PART II

E. Possible Ratification of Custodial Contract

 

Negotiations with Local 1303-251 of Council 4, AFSCME AFL-CIO (Custodians) were recently completed and a Tentative Agreement was reached. It is recommended that the Board approve the Tentative Agreement.

 

Moved by Mrs. Erickson, second by Mrs. O’Donnell-Moss, to approve the tentative agreement reached between the Berlin Board of Education and Local 1303-251 of Council 4, AFSCME AFL-CIO (Custodians).

FAVOR: ALL

MOTION CARRIED: 7:0; including President Gary Brochu

F. Possible Ratification of Clerical Contract

 

Negotiations with the Berlin Association of Educational Clerical Personnel were recently completed and a Tentative Agreement was reached. It is recommended that the Board approve the Tentative Agreement.

 

Moved by Mrs. Mancini, seconded by Mr. Richards, to approve the tentative agreement reached between the Berlin Board of Education and the Berlin Association of Educational Clerical Personnel.

 

FAVOR: ALL

MOTION CARRIED: 7:0; including President Gary Brochu

 


IX. ADJOURNMENT

Moved by Mrs. O’Donnell-Moss, seconded by Mrs. Erickson, to adjourn the meeting at 11:15 p.m.

FAVOR: ALL

MOTION CARRIED: 6:0

 

 

Respectfully submitted,

John M. Richards, Secretary, Berlin Board of Education

Regular Meeting Minutes - July 16, 2007

SPECIAL MEETING

BERLIN BOARD OF EDUCATION

July 16, 2007

MINUTES

REGULAR MEETING


Attendance: Gary Brochu

Julie Erickson

William Lutz Absent

Diane Mancini

Kathleen O’Donnell-Moss

Christopher Puzio Absent

Anthony Recck Arrived 7:45 p.m. (Exec Session)

John Richards

Rachel Rochette


Also in attendance: Superintendent of Schools Dr. Michael Cicchetti; Director of Business Operations Roman Czuchta; Director of Pupil Personnel Services Margaret Butler; and Principal of Hubbard School Alfred Souza.


I. CALL TO ORDER


Mr. Brochu called the meeting to order at 7:05 p.m. in the Board of Education (“the Board”) meeting room at 238 Kensington Road, Berlin, CT. The Pledge of Allegiance was recited and a moment of silence was observed.


II. BOARD AND ADMINISTRATIVE COMMUNICATIONS


Mr. Richards reported on a residence question that came before him as a representative of CREC and a member its Board of Directors. Mr. Richards indicated he forwarded the question to CREC.


Dr. Cicchetti reported on the excellent work that was accomplished by administrators at the recent Administrative Council Retreat. Dr. Cicchetti reported on his attendance, along with Assistant Superintendent
Rena Klebart, at the leadership institute at the Harvard Graduate School of Education this past week. Dr. Cicchetti reported on the participation of Rena Klebart, Brian Benigni, and Laurie Gjerpen at a three-day training program on developing common formative assessments at the Center for Performance Assessment in Denver. Dr. Cicchetti reported on the participation of four Berlin administrators in a workshop regarding differentiating instruction.


Mr. Brochu thanked those Board members who met in Executive Session a few weeks ago for their participation in the discussion regarding the Superintendent’s evaluation. Mr. Brochu reported it was a worthwhile meeting and a kick off to the Board’s own discussion concerning the Board’s self-evaluation and the direction the Board is going in as a district.


III. AUDIENCE OF CITIZENS


Nothing to report.


IV. CONSENT AGENDA

  1. Resignations


Matthew Pace, Assistant Principal at Berlin High School, has submitted his letter of resignation to be effective July 13, 2007. Mr. Pace has accepted a position as Assistant Principal at Conard High School in West Hartford.


Roszena Sutton, Supervisor of Special Education, has submitted her letter of resignation to be effective August 3, 2007. Ms. Sutton has accepted a position as Assistant Principal at Conard High School in West Hartford.


Moved by Ms. Rochette, seconded by Ms. O’Donnell-Moss, to approve the consent agenda as presented.


FAVOR:     ALL  

MOTION CARRIED:  5:0


V. INFORMATION AND REPORTS

  1. Report on Food Services Program


Due to the absence, due to illness, of Timothy Prosinski, the Director of Food Services, he and Roman Czuchta, Director of Business Operations, will present the final budget report for the Food Services Program for the fiscal year ending June 30, 2007 at the August 20, 2007 meeting.


B. Educational Specifications (Statement of Need) for New High School


Board Secretary John Richards reported no action was taken at the July 10, 2007 Town Council meeting regarding educational specifications for the new high school. The Council tabled the item because the full Council was not present and because they wanted to check the Charter to determine the proper protocol regarding the Statement of Need and have time for Council members to forward questions to the Town Manager. The Council also indicated it did not have time to review the documents. Mr. Richards informed the Board that the Statement of Need was delivered to the Town Manager on Friday, June 29.


Mr. Czuchta reported that the Council may have questions for the Board prior to its next meeting of July 24, 2007; however, as of this date, nothing has been received from the Council.


VI. RECOMMENDED ACTION – PART I

A. New Policies and Revisions – 2nd Reading – Handbook Policies


At the June 25, 2007 meeting, Board members participated in a first reading of these new policies and revisions. The Board was provided with a set of new and revised policies that reflect the recommendations made by Board members at that time for the Board’s consideration and action so that the new policies and revisions can be included in the 2007-08 handbooks.  As requested, only the policies and not the regulations were included for this agenda. 

The policies in the set are those typically included in student/parent and staff handbooks, which are distributed at the beginning of the school year.  Since so many of the existing Board policies are out of compliance and/or do not reflect current practice, it was the recommendation of the Board’s attorney that the Board of Education move forward and approve these policies as a batch until the Board could initiate a more comprehensive review of all policies.  The policies included in the batch are model policies from Shipman & Goodwin. 

The set consisted of the following policies:

  • Notification Concerning Asbestos Management Plans – Policy ECB

  • Non-Discrimination (Students) – Policy JB

  • Policy Regarding Pesticide Application on School Property – Policy ECBA

  • Policy Regarding Section 504 of the Rehabilitation Act of 1973 – Policy JBA

  • Student Discipline – Policy JFCJ

  • Student Privacy – Policy JP

  • Bullying Behavior in the Schools – Policy JFCK

  • Confidentiality and Access to Student Records – Policy JO

  • Policy Regarding Sex Discrimination and Sexual Harassment (Students) – Policy JFH

  • Student Attendance and Truancy – Policy JE

  • Administration of Student Medications in the Schools – Policy JHCD

  • Policy Regarding Search and Seizure – Policy JFG

  • Student Dress – Policy JFCA

  • Prohibition Against Smoking - Policy ECA

  • Drug and Alcohol Use By Students – Policy JFCH

  • Policy Regarding Student Use of the District’s Computer Systems and Internet Safety - Policy JFAB

  • Field Trips – Policy IICA

Moved by Ms. O’Donnell-Moss, seconded by Mr. Richards, to approve the above handbook policies as presented.


Ms. Erickson, in response to her questions raised at the June 25, 2007 meeting, appreciated the administration’s efforts in providing a summary statement in the beginning of the Student Dress - Policy JFCA addressing why student dress is so important. In response to Ms. Erickson’s question concerning the specific nature of the Student Dress Policy concerning items students are prohibited from wearing, Dr. Cicchetti indicated this policy is one recommended by Shipman & Goodwin and tends to be more inclusive so that principals will have the prerogative to assign appropriate student discipline. In response to Ms. Rochette’s question regarding the policy being applied consistently at the three elementary schools, Dr. Cicchetti indicated the three elementary principals met to discuss the policy’s contents and the implementation of this policy across the three schools.


Ms. Butler responded to Ms. Erickson’s questions concerning Administration of Student Medication in the Schools – Policy JHCD and students who are able to self administer medication.

 

FAVOR:     ALL  

MOTION CARRIED:  5:0


B. New Policy – 2nd Reading – Policy JHCE (previously listed as JHGA) –

Food Allergies


At the June 25, 2007 meeting, Board members participated in a first reading of this new policy and regulations. The Board was provided with a copy of the new policy for the Board’s consideration and action so that the policy can be included in the 2007-08 handbooks. 


Moved by Mr. Richards, seconded by Ms. O’Donnell-Moss, to approve the new Board Policy JHCE as presented.


FAVOR:     ALL  

MOTION CARRIED:  5:0


C. Personnel Not Covered By Collective Bargaining


Dr. Cicchetti reported that the Board is being presented with a proposal for the salaries for continuation of employment for 2007-08 for personnel not covered by collective bargaining.  Mr. Richards noted that the Board’s Resources and Capacity-building Committee reviewed and discussed the proposal at its meeting earlier this evening. Dr. Cicchetti provided the Board with the proposal, which serves as an addendum to the Board’s action taken on June 25, 2007.


Moved by Ms. Erickson, seconded by Ms. Mancini, to approve the proposed salaries for personnel not covered by collective bargaining and issue them contracts for the 2007-2008 school year.


FAVOR:     ALL  

MOTION CARRIED:  6:0; including President Gary Brochu


VII. EXECUTIVE SESSION

A. Update of CHRO Complaint Status

B. Personnel Item Related to Supervisor of Special Education Position and

Vacancy

C. Evaluation of the Superintendent of Schools


At 7:38 p.m., a motion was made by Ms. Rochette, seconded by Ms. O’Donnell-Moss, to go into Executive Session to discuss an update of CHRO complaint status; personnel item related to Supervisor of Special Education position and vacancy; and evaluation of the Superintendent of Schools.


FAVOR:        ALL

MOTION CARRIED:  5:0


In attendance for Executive Session were Board members Brochu, Erickson, Mancini, O’Donnell-Moss, Richards and Rochette, as well as Superintendent Cicchetti. Mr. Czuchta was present.for the first executive session item, along with Board attorney Nicole Dorman. Mr. Recck joined the executive session at 7:45 p.m.

Mr. Czuchta and attorney Dorman departed at 8:20 p.m., at the end of the first item.


Mrs. Margaret Butler, Director of Pupil Personnel Services, joined the executive session at 8:20 p.m., for the second item.


At 10:00 p.m., Mrs. Butler and Superintendent Cicchetti departed, at the end of the second item.



At 11:20 p.m., a motion was made by Mr. Recck, seconded by Mrs. Erickson, to return to regular session.


FAVOR: ALL

MOTION CARRIED:  6:0


VIII. RECOMMENDED ACTION – PART II

D. Anticipated Election of Superintendent to New Three-Year Term


As stipulated in the Superintendent’s contract, the Board of Education shall decide, in accordance with the provisions of 10-157 of the General Statutes, whether to elect the Superintendent to a new three-year term.


Moved by Mrs. O’Donnell-Moss, seconded by Mrs. Erickson, that the Board of Education elect Michael T. Cicchetti to a new three-year term as Superintendent of Schools for the period July 1, 2007 through June 30, 2010, subject to the finalization of the terms of his contract.


FAVOR: ALL

MOTION CARRIED:  7:0, including Board President Gary Brochu


IX. ADJOURNMENT


Moved by Mr. Recck, seconded by Mrs. Rochette, to adjourn the meeting at 11:25 p.m.


FAVOR:     ALL  

MOTION CARRIED:  6:0

 

Respectfully submitted,




John M. Richards, Secretary, Berlin Board of Education



Regular Meeting Minutes - August 20, 2007

 

BERLIN BOARD OF EDUCATION

August 20, 2007

MINUTES

REGULAR MEETING


Attendance: Gary Brochu

Julie Erickson

William Lutz

Diane Mancini

Kathleen O’Donnell-Moss

Christopher Puzio

Anthony Recck

John Richards

Rachel Rochette


Also in attendance: Superintendent of Schools Dr. Michael Cicchetti; Assistant Superintendent for Curriculum and Instruction Rena Klebart; Director of Business Operations Roman Czuchta; Principal of McGee Middle School Brian Benigni; Principal of Berlin High School George Synnott; Athletic Director James Day; and McGee Middle School Department Supervisor of Mathematics Anand Chaudhuri.


I. CALL TO ORDER


Mr. Brochu called the meeting to order at 7:36 p.m. in the Board of Education (“the Board”) meeting room at 238 Kensington Road, Berlin, CT. The Pledge of Allegiance was recited and a moment of silence was observed.


At this time, agenda item IV was moved up in the agenda. Hearing no objection, the item was addressed.


IV. PERSONNEL

Anticipated Appointment of Human Resources Director


Moved by Ms. O’Donnell-Moss, seconded by Mr. Puzio, that the Board of Education appoint Joseph J. Costa to the position of Human Resources Director, effective November 1, 2007.


FAVOR: ALL

MOTION CARRIED: 9:0; including President Brochu


A short recess was taken from 7:42 p.m. to 7:46 p.m., to congratulate Mr. Costa on his appointment.


II. BOARD AND ADMINISTRATIVE COMMUNICATIONS


Ms. Mancini reported on her visit this Saturday to Project Oceanology in Groton, Connecticut.


Mr. Richards reported the Resources and Capacity-building Committee will bring to the Board this evening (1) the cafeteria report and year end status; (2) a proposed new policy responding to CIAC requirements; and (3) the year-end unaudited balance, to be returned to the Town.


Ms. Erickson reported on her attendance at the wonderful performance of Carousel sponsored by UpBeat and the town’s community theater.


Ms. Rochette reported on the cafeteria negotiations.


Mr. Recck reported on the program Lose My Training Wheels, in which one of his children participated. Mr. Recck will provide Ms. Butler with more information because of the program’s huge success. Mr. Recck provided Ms. Butler with the book entitled The Special Needs Acceptance Book. Mr. Recck remarked he would be more than happy to supply each school in the district with a copy.


Ms. O’Donnell-Moss echoed Ms. Erickson’s comments concerning the performance of Carousel and also reported on the behind the scenes work performed by UpBeat’s high school students. Ms. O’Donnell-Moss reported the Berlin Education Council’s first meeting is scheduled for September 26, 2007.


Ms. Butler reported on new staff hiring, staff training and curriculum work that took place over the summer. Ms. Butler anticipates approximately thirteen students to be placed out of district for the upcoming school year. Two will be DCF placements, and the remaining 11 are of our choosing.


Ms. Klebart reported on her attendance along with Dr. Cicchetti at a leadership institute at the Harvard Graduate School of Education in July. Ms. Klebart reported on her participation along with Brian Benigni and Laurie Gjerpen at the three-day training program on developing common formative assessments at the Center for Performance Assessment in Denver, also in July. Ms. Klebart reported the district will offer a Fall Teacher Academy, which will include presentations by teachers who attended responsive classroom this summer. Ms. Klebart reported on curriculum work and the work done with the administrators on data teams that took place over the summer.


Dr. Cicchetti reported Sean Cavanaugh has begun his work as districtwide data specialist. Dr. Cicchetti reported on the PowerPoint presentation presented at the leadership institute at the Harvard Graduate School of Education in July and indicated he would bring the presentation to the Board in September. Dr. Cicchetti reported on an email he received from Lois Garrison regarding Berlin’s Media Specialist Deborah Lamont who presented at the State’s Alternative Program for Certification for Teachers to become Library Media Specialist. Ms. Garrison remarked on the outstanding job and the quality work of Ms. Lamont. Dr. Cicchetti also reported on a letter received from the Connecticut Association for Health, Physical Education, Recreation and Dance wherein Linda Germain has been selected as the Middle School Physical Education Teacher of the Year for 2007. Dr. Cicchetti reported on his attendance at the performance of Carousel and remarked on both the quality of the performance and the degree of volunteerism by members of the community.


Mr. Brochu reminded Board members that they are invited to attend the new teacher orientation that will take place on Wednesday, August 22, 2007 and the opening day breakfast and convocation on Monday, August 27, 2007. Mr. Brochu reminded the Board of the early sign ups for the CABE convention. Anyone interested in attending needs to let the administration know. Mr. Brochu asked that Board members have their calendars available at the end of the meeting to schedule dates for the Board’s self evaluation and the Board’s retreat. Mr. Brochu presented Athletic Director James Day with a Certificate of Recognition for years of service as Berlin’s wrestling coach.


Recognition of Retirement – Estelle Kulak


Dr. Cicchetti along with the Board of Education and Mr. Synnott recognized Estelle Kulak who has retired as the bookkeeper in the high school office. Ms. Kulak was unable to be at tonight’s meeting.

 


III. AUDIENCE OF CITIZENS


Mr. David Evans of 1233 Worthington Ridge, Berlin, Connecticut, addressed the Board concerning the Board’s Statement of Need and a recent article that appeared in the Berlin Citizen which discussed the projected increase of students in schools and what Berlin will look like in another 25 years. Mr. Evans commented on the projections in the Statement of Need tables illustrated by NESDEC. Mr. Evans felt this may be a point of discussion for the report.


Mr. Brochu remarked this article came out after NESDEC’s report. Mr. Czuchta remarked the State looked at historical data only and that the State’s projection of future growth is showing is pretty much in agreement with what NESDEC provided over a year ago. Mr. Czuchta indicated that if one looks only at historical data, there is a flattening of growth. The tables in the Statement of Need take into consideration the projected growth based on housing in process right now or on the books in Berlin versus just historical data.


IV. PERSONNEL

Human Resources Director (moved up in the agenda; see it after I. Call to Order)


V. CONSENT AGENDA

  1. Approval of Minutes

1. Regular Meeting of June 25, 2007

2. Regular Meeting of July 16, 2007


  1. Payment of Bills – Period ending June 30, 2007 and July 31, 2007


  1. Resignations


Sandra Kujawski, special education teacher at Mary E. Griswold School, has submitted her letter of resignation effective July 20, 2007.


Jennifer Guzman, 0.5 special education teacher at Mary E. Griswold School, has submitted her letter of resignation effective August 1, 2007.


Moved by Ms. Erickson, seconded by Mr. Recck, to add an item to the Consent Agenda concerning resignation.


FAVOR: ALL

MOTION CARRIED: 8:0


Ann Martorana, Integrated Language Arts/Social Studies teacher at Catherine M. McGee Middle School, has submitted her resignation effective August 16, 2007.


Moved by Ms. Rochette, seconded by Ms. Puzio , to approve the consent agenda as amended.


FAVOR: ALL

MOTION CARRIED: 8:0


At this time, item VII C. was moved up in the agenda. Hearing no objection, the item was addressed.


VII. RECOMMENDED ACTION


C. Textbook Adoption


At the request of Principal Brian Benigni and the textbook evaluation committee members, the textbook, Pre-Algebra, by Malloy, Molix-Bailey, Price, and Willard, and published by Glencoe McGraw-Hill, is recommended for purchase. This textbook will be used by grade 7 pre-algebra students. Messrs. Chaudhuri and Benigni explained the details and rationale as well as answered questions from the Board for the adoption of this textbook as well as long range goals for the math program at McGee and the high school. Board members expressed support for the restructuring of the math sequence – primarily instituting algebra for the majority of eighth grade students - which will allow significantly more students to take calculus in grade 12.


Moved by Ms. Mancini, seconded by Ms. Rochette, to approve the adoption of the textbook, Pre-Algebra, by Malloy, Molix-Bailey, Price, and Willard, and published by Glencoe McGraw- Hill.


FAVOR: ALL

MOTION CARRIED: 8:0


VI. INFORMATION AND REPORTS

  1. Report on Food Services Program


Director of Business Operations Roman Czuchta and Director of Food Services Timothy Prosinski presented the final budget report for the Food Services Program for the fiscal year ending June 30, 2007 and discussed this year’s operations and identified the four areas of concern: decreased type A lunch sales; decreased a la carte sales; vending machine commissions decline; and increased labor and food costs. Messrs. Czuchta and Prosinski also discussed the program’s plans for the future. The final budget report was enclosed in the Board’s packet. Mr. Czuchta reported the Cafeteria Fund had a net loss of $16,142.55 as of June 30, 2007; however, this does not mean the program itself is in a deficit situation. It simply is a year-to-year operational statement. The program is solvent.


At this time, item VII B. was moved up in the agenda. Hearing no objection, the item was addressed.


VII. RECOMMENDED ACTION

B. Public Act 06-63 An Act Concerning Healthy Foods and Beverages in

Schools


Over the course of the past school year, the Board and administration, as well as representatives from parent organizations and booster clubs, have had several discussions regarding the district’s participation in the grant program that is part of Public Act 06-63. It is the consensus of Board members and administration that the district decline participation in this grant program for the 2007-08 school year. Director of Business Operations Roman Czuchta and Director of Food Services Timothy Prosinski project that any funding received from the grant will be more than offset by losses in sales and fundraising efforts due to the restrictions that the grant imposes on districts. This is supported by what other districts have reported from their experiences during the 2006-07 school year. Separate and apart from Berlin’s participation in the grant program, changes made this past school year with respect to food services offerings have provided students with more healthy food choices during lunches. In addition, more attention has been given to the types of refreshments provided throughout the school day and at evening programs.

 

Moved by Mr. Richards, seconded by Mr. Lutz, that the Berlin Board of Education will not participate in the optional Healthy Foods Certification program under Public Act 06-63 for the 2007-08 school year.


Mr. Richards commented this does not mean the Board approves unhealthy behavior. The standard that is needed to participate is very restrictive, not only in the cafeterias but also with parent organizations and booster clubs and their ability to conduct successful fundraisers.


In response to Ms. Mancini’s request that fundraisers meet the requirements for more healthy choices, it is the consensus of the Board that these fundraisers produce a tremendous amount of revenue for equipment and cultural programs and the money from the grant would be less than the loss of revenue received from the fundraisers. The Board noted Ms. Mancini’s concern for the encouragement of healthy snacks, especially when students bring things into the classroom to celebrate special occasions, like birthdays.


FAVOR: ALL

MOTION CARRIED: 8:0


In order to continue selling soda during after school events only, the Board of Education must annually approve such sales in accordance with P.A. 06-63, An Act Concerning Healthy Beverages in Schools. It is recommended that the Board extend it’s approval of the sale of soda during after school events, which are defined by P.A. 06-63 as “an occurrence that involves more than just a regularly scheduled practice, meeting, or extracurricular activity.” As during the 2006-07 school year, these sales will occur outside of the school day.


Moved by Ms. Rochette, seconded by Mr. Recck, that the Berlin Board of Education allow the sale of beverages (to students) that are not listed in section 1 of Public Act 06-63 in accordance with conditions stated in Public Act 06-63 for the 2007-08 school year.


FAVOR: ALL

MOTION CARRIED: 8:0


VI. INFORMATION AND REPORTS (cont.)

  1. Update on Educational Specifications (Statement of Need) for New High

School


Resources and Capacity-building Committee Chairperson John Richards reported on the status of the Statement of Need that was submitted to the town manager on June 29, 2007, and subsequently discussed by the Town Council during their meetings of July 10 and 24. The Council will gather any questions it may have, and ask for the Board to make a presentation to it regarding the Statement of Need at a future Council meeting. At this point, the Resources and Capacity-building Committee is waiting for confirmation as when the Board will present to the Council.



C. Board Self Evaluation


Mr. Brochu reported that surveys and questionnaires have gone out to all the administrators seeking feedback for the Board’s self evaluation. Mr. Brochu also had copies of the Board’s self reflection questions that were utilized by Board members last year to help them prepare for their self evaluation session. Mr. Brochu suggested October1 as a possible date for a special meeting. This would allow the Board to meet prior to their retreat later in October.


At this time, item VI E. was moved up in the agenda. Hearing no objection, the item was addressed.


VI. INFORMATION AND REPORTS

  1. New Policy JFCL - Code of Conduct for Athletics Participation – First Reading


CIAC (Connecticut Interscholastic Athletics Conference) requires each member high school to submit each year a copy of its written Board-approved policy and procedures for dealing with the use, sale, or possession of alcohol or controlled drugs and alcohol. The policy must address how violations affect student-athletes and must contain certain provisions. The Board was provided with the proposed policy that was prepared by Shipman & Goodwin in response to the provisions that CIAC is requiring of school districts. The policy will be used in conjunction with the high school’s existing Athletic Department Training Rules and Agreement to Participate document (contract), a copy of which was included in the agenda packet. The proposed policy was reviewed by the Board’s Resources and Capacity-building Committee. Since this is a first reading, action is not requested at this time. Board action will be requested at the September 10 Board of Education meeting.


In response to Mr. Richards’ question concerning who is a member of CIAC, Mr. Day indicated the individual schools, McGee and the high school, are all CIAC members.


In response to Ms. Erickson’s question concerning who pays the penalty that may be levied against a school for a violation, Mr. Day answered the school.


Mr. Richards commented on section 6 (e) on page 5 of the policy and the higher standard that Berlin maintains in its contract with respect to suspension of athletes from teams for contact violations. Mr. Lutz remarked Berlin’s student contract from our athletic department is significantly more stringent than the suggested policy language in section 6 (e). Dr. Cicchetti reported he will work with Mr. Synnott, Mr. Day, and the Board’s attorney concerning alternative language, which will be brought back to the Board for their second reading and approval on September 10.


  1. Superintendent’s Report: District’s Readiness for the Opening of School


Superintendent of Schools Michael Cicchetti, along with members of the central office cabinet, reported of the district’s preparation for the opening of school on August 29.


Dr. Cicchetti reported that the district is ready for the 2007-2008 school year. Dr. Cicchetti reported that the opening day breakfast and convocation will be held on Monday, August 27, 2007 at which time Berlin will celebrate its Teacher of the Year, Linda Germain, as well as recognize Years of Service Award Recipients and Tenure Recipients. In terms of staffing, Dr. Cicchetti indicated Berlin is in excellent shape. There are a few administrative positions that became open after the end of June and the district is in the process of filling them.


Mr. Czuchta stated the bus routes will be published in the Berlin Citizen and New Britain Herald on Thursday, August 23, 2007. Mr. Czuchta reported on the renovations to two sets of bathrooms at the high school. Mr. Czuchta reported on the rewriting project at Hubbard and Griswold Schools, which is funded by a grant, and should be 80% complete by the beginning of the school year. Mr. Czuchta reported that Berlin was able to lock in a favorable rate for the heating, utilities and gas and is within the budgeted amounts.


Ms. Klebart reported on what will be done for new teacher orientation, which will incorporate work that has been done on rigor, respect and relevance; technology pieces; introduction of the new professional growth and evaluation plan; and the continuous improvement model. Ms. Klebart discussed the professional development that will take place on August 27 and 28. Ms. Klebart also presented the Board with the framework for the school year regarding professional development. Board members expressed appreciation for the high quality professional development that will provided for teachers, administrators, and the Board.


  1. New Policy JFCL - (moved up in the agenda; see it after VI. C. Board Self Evaluation)


  1. Activity Fund Reports

1. Berlin High School Enterprise Fund – Period ending May 31, 2007 and

June 30, 2007

2. Berlin Public Schools Activity Fund – Period ending May 31, 2007 and

June 30, 2007

3. Cafeteria Fund – Period ending May 31, 2007 and June 30, 2007


These reports were noted with interest.


G. Final Report – 2006/2007 Fiscal Year


Director of Business Operations Roman J. Czuchta reported that, at the Board’s direction, Berlin ended the year with a positive balance of $8,251.63.


VII. RECOMMENDED ACTION

A. Motion to Return Balance of 2006-2007 FY to Town’s General Fund


Director of Business Operations Roman J. Czuchta indicates that the unaudited balance of the 2006-2007 fiscal year is $8,251.63. A motion is in order to return this amount to the Town of Berlin General Fund.


Moved by Ms. Rochette, seconded by Ms. Erickson, that the unaudited balance of the 2006-2007 fiscal year Board of Education Budget, in the amount of $8,251.63, be returned to the Town of Berlin General Fund.


FAVOR: ALL

MOTION CARRIED: 8:0


B. Public Act 06-63 An Act Concerning Healthy Foods and Beverages in Schools

(moved up in the agenda; see it after VI. A. Report on Food Services Program)


  1. Textbook Adoption (moved up in the agenda; see it after V. Consent Agenda)


VII. EXECUTIVE SESSION

Status Report – CHRO Claim


At 9:44 p.m., a motion was made by Mr. Recck, seconded by Mr. Puzio, to go into Executive Session to discuss the Status Report – CHRO Claim.


FAVOR: ALL

MOTION CARRIED: 8:0


In attendance for Executive Session were Board members Brochu, Erickson, Lutz, Mancini, O’Donnell-Moss, Puzio, Recck, Richards, and Rochette. In addition, Dr. Cicchetti and Mr. Czuchta were present.


At 10:05 p.m., a motion was made by Mr. Recck, seconded by Mr. Lutz, to return to regular session.


FAVOR: ALL

MOTION CARRIED: 8:0


IX. ADJOURNMENT


Moved by Mrs. O’Donnell-Moss, seconded by Mrs. Erickson, to adjourn the meeting at 10:07 p.m.


FAVOR: ALL

MOTION CARRIED: 8:0


Respectfully submitted,




John M. Richards, Secretary

Berlin Board of Education




(JMR:bjd orig 8/20/07; Supt review on 8/29; JMR Final 9/5/07)

Regular Meeting Minutes - September 10, 2007

BERLIN BOARD OF EDUCATION

September 10, 2007

MINUTES

REGULAR MEETING


Attendance: Gary Brochu

Julie Erickson

William Lutz

Diane Mancini

Kathleen O’Donnell-Moss

Christopher Puzio

Anthony Recck

John Richards

Rachel Rochette


Also in attendance: Superintendent of Schools Dr. Michael Cicchetti; Assistant Superintendent for Curriculum and Instruction Rena Klebart; Director of Business Operations Roman Czuchta; Director of Pupil Personnel Services Margaret Butler; Principal of Griswold School Laurie Gjerpen; Principal of McGee Middle School Brian Benigni; Principal of Willard School Robert J. Sullivan II; Principal of Berlin High School George Synnott; and Assistant Principal of Griswold School Eric Carbone.


I. CALL TO ORDER


Mr. Brochu called the meeting to order at 7:12 p.m. in the Board of Education (“the Board”) meeting room at 238 Kensington Road, Berlin, CT. The Pledge of Allegiance was recited and a moment of silence was observed.


II. BOARD AND ADMINISTRATIVE COMMUNICATIONS


Ms. O’Donnell-Moss reported on her attendance at Sport’s Night at the high school, where Jim Day went into great detail on the policy changes for participation in sports at the high school.


Mr. Puzio acknowledged the leadership of Timothy Prosinski, Director of Food Services, and his vigilance in responding to potential tainted food alerts, as they occur.


Mr. Richards reported on a recent transportation hearing, and the hearing process.


Ms. Butler reported on the institutes that were held for staff in Math, Science and Social Studies over the summer, wherein Berlin certified several staff members could become “highly qualified” under the No Child Left Behind Act as a result of their participation in these workshops. Ms. Butler reported Ms. Klebart and she have begun working with the elementary staff looking at AYP (adequate yearly progress) and how services are delivered, particularly in the Special Education Department. Over the course of the school year, Ms. Butler and Ms. Klebart will be studying the results of last year’s mastery tests and looking at the special education program’s design.


Mr. Czuchta reported he is working with the Town’s financial department in putting together an RFP for a new financial software package that will be used by both the Town and the Board of Education to be implemented July, 2008. Also, Mr. Czuchta reported he heard from the Town Manager’s office this date that the Town Manager will be recommending authorization be given to draft bonding language, to be put before the Town Council on September 18, 2007, which includes capital projects related to safety issues at the schools. Mr. Czuchta reported on transportation issues related to the opening of school.


Ms. Klebart reported on the six seminars new teachers will be participating in, beginning this Friday, as part of their ongoing orientation to the district. Ms. Klebart reported on the Fall Teacher Academy, which will highlight the expertise of Berlin’s teaching staff. Ms. Klebart reported the first of three sessions for professional development, combined with the high school and the middle school, will begin tomorrow, focusing on reading in the content area and what secondary staff can do to improve reading strategies.


Dr. Cicchetti also acknowledged the leadership of Timothy Prosinski, Director of Food Services, and his awareness of food scares and recalls. He credited Roman Czuchta for his leadership of the interviewing process that identified Mr. Prosinski as a candidate. Dr. Cicchetti reported on his meeting with the Rotary Club and a project they have been working on, together with Ms. Klebart, wherein every third grade student will receive a dictionary. Dr. Cicchetti reported on the successful opening day of school and credited all the work the administrators did leading up to the opening day.


Mr. Brochu reported on the convocation, the opening day of school, and the open house at Hubbard School. Mr. Brochu reported, for this upcoming election, the Board will be sending an invitation to all Town Council candidates and Board of Education candidates for a tour of the schools on October 4, 2007. Mr. Brochu announced the candidates for the Board of Education have been finalized. The candidates are Julie Erickson, Kathy O’Donnell-Moss and Michelle Hartel.


III. AUDIENCE OF CITIZENS


Nothing to report.


IV. PERSONNEL

A. Anticipated Appointment of Supervisor of Special Education


Moved by Ms. Mancini, seconded by Ms. O’Donnell-Moss, that the Board of Education appoint Linda Holian to the position of Supervisor of Special Education effective October 1, 2007.


FAVOR: ALL

MOTION CARRIED: 9:0; including President Brochu


  1. Retirement


Dr. Cicchetti presented the notice of Mr. Thomas Collis’s intention to retire as instructional support teacher at Mary E. Griswold and Emma Hart Willard Schools, effective June 30, 2008.


Moved by Ms. Rochette, seconded by Mr. Puzio, to accept the retirement of Mr. Thomas Collis, instructional support teacher at Mary E. Griswold and Emma Hart Willard Schools, effective June 30, 2008. Also to thank him for the thirty-five years of service he has provided to educating the youth of Berlin and to wish him a long, happy, and healthy retirement.


FAVOR: ALL

MOTION CARRIED: 8:0


V. CONSENT AGENDA

  1. Approval of Minutes - Regular Meeting of August 20, 2007


  1. Payment of Bills – Period ending August 31, 2007


Moved by Ms. O’Donnell-Moss, seconded by Mr. Recck, to approve the consent agenda as presented.


FAVOR: ALL

MOTION CARRIED: 8:0


At this time, items VI. B., C., and D. were moved up in the agenda. Hearing no objection, these items were addressed.


VI. INFORMATION AND REPORTS

B. Activity Fund Reports

1. Berlin High School Enterprise Fund – Period ending July 31, 200

2. Berlin Public Schools Activity Fund – Period ending July 31, 2007


These were noted with interest.


C. Educational Specifications for New High School – Status Report


Resources and Capacity-building Committee Chairperson John Richards and Director of Business Operations Roman Czuchta indicated there was nothing new to report.


D. Technology Bond – Status Report


Director of Business Operations Roman Czuchta reported on a meeting that took place on August 30, 2007 with Dr. Steven Arnoff, educational consultant, John Pajor, and David Evon wherein more information concerning potentially using the network/computer system for phone service as well as internet connection was gathered. Dr. Arnoff will be providing a report within the week and once received, the group will reconvene. Mr. Czuchta updated the Board on the rewiring project at Hubbard and Griswold Schools.


At this time item VII was moved up in the agenda. Hearing no objection, the item was addressed.


VII. RECOMMENDED ACTION

New Policy JFCL - Code of Conduct for Athletics Participation – Second

Reading and Adoption


A first reading of this policy was conducted at the August 20, 2007, Board of Education meeting. Accompanying the agenda was a revised copy of the policy reflecting the revisions that Board members and administrators identified at the August 20 meeting. Also enclosed was a copy of page 5 that details the changes that were made.


Moved by Ms. Erickson, seconded by Ms. Mancini, to adopt new policy JFCL – Code of Conduct for Athletics Participation as presented.


FAVOR: ALL

MOTION CARRIED: 9:0; including President Brochu


VI. INFORMATION AND REPORTS

A. Harvard Institute Training: Redefining Data Teams


Superintendent Michael Cicchetti and Assistant Superintendent Rena Klebart participated in a Harvard Institute for School Leadership: Leadership for Large-Scale Improvement on July 8-15, 2007. The institute was designed for school leaders and district teams to develop the skills and strategies necessary to build capacity and guide large-scale school improvement. The program description stated:


The institute provides a flexible framework for leading school improvement efforts in the dual contexts of external pressure and internal commitments to progress. While interacting with Harvard faculty and practitioners from across the country, participants explore the challenges faced by educators working to achieve instruction improvement and cultural shifts in their schools and districts. Four overarching goals provide the foundation for the institute.


  • improving instructional practice

  • building internal capacity

  • using assessments more effectively

  • enhancing student outcomes”


These goals are very consistent with the priorities that have been identified by the Board and administration through their collaborative continuous improvement work. Dr. Cicchetti and Ms. Klebart highlighted certain aspects of their training, shared a PowerPoint presentation of their final project, Redefining Data Teams, and answered questions from the Board. A copy of the presentation was provided to the Board. Also included was one of the readings from the institute, Getting Beyond Benchmark: Richmond Faces the School Improvement Plateau. It presents a case study of the Richmond, Virginia Public Schools, conducted through the Harvard Graduate School of Education, and their continuous improvement efforts over the past five years. While Richmond and Berlin are fairly dissimilar communities, there is much in common with respect to the process used to ensure greater student achievement and success. The Board engaged in discussion of the information presented.


VIII. ADJOURNMENT


Moved by Ms. Mancini, seconded by Ms. Rochette, to adjourn the meeting at 9:32 p.m.


FAVOR: ALL

MOTION CARRIED: 8:0




Respectfully submitted,
John M. Richards
Secretary, Berlin Board of Education

Regular Meeting Minutes - September 24, 2007

BERLIN BOARD OF EDUCATION
September 24, 2007
MINUTES
REGULAR MEETING

Attendance:      Gary Brochu          
        Julie Erickson
        William Lutz                 
        Diane Mancini                
        Kathleen O’Donnell-Moss     
        Christopher Puzio(Absent)            
        Anthony Recck(Absent)
        John Richards                
        Rachel Rochette            

Also in attendance:  Superintendent of Schools Dr. Michael Cicchetti; Assistant Superintendent for Curriculum and Instruction Rena Klebart; Director of Business Operations Roman Czuchta; Principal of Griswold School Laurie Gjerpen; Principal of Willard School Robert J. Sullivan II; Principal of Hubbard School Alfred Souza; Principal of McGee Middle School Brian Benigni; Principal of Berlin High School George Synnott; Instructional Support Teacher of Berlin High School Janet Parlato; and Administrative Intern at Berlin High School Cheryl Gonzalez.  

I.    CALL TO ORDER

Mr. Brochu called the meeting to order at 7:00 p.m. in the Board of Education (“the Board”) meeting room at 238 Kensington Road, Berlin, CT.  The Pledge of Allegiance was led by student, Brian Stelmaszek.  A moment of silence was observed.

II.    BOARD AND ADMINISTRATIVE COMMUNICATIONS

Ms. Erickson reported she is very excited about the Fall Teacher Academy and indicated her plans to attend a couple of the classes to help with her own professional development as a Board member.

Ms. O’Donnell-Moss reported the Berlin Education Council is meeting for the first time this year on Wednesday.

Ms. Mancini reported she is also excited about the Fall Teacher Academy and also plans to attend a couple of the classes.  

Mr. Richards reported on his attendance at the open houses at McGee Middle School and Griswold School on behalf of the Board of Education.  Mr. Richards reported on his meeting with Brian Benigni regarding data teams.

Mr. Czuchta reported on the new school security competitive grant the state has initiated, which will run for the next two years and provide approximately $5 million to schools to improve security at school entrances.  Mr. Czuchta reported on a very productive meeting held Wednesday with a subset of the Town’s Emergency Operations Committee.  Mr. Czuchta reported on the meeting that Dr. Cicchetti and he will be attending tomorrow morning with the Regional Inter-District Partnership Consortium.

Ms. Klebart reported on the combined high school-middle school professional development that took place last week regarding reading in the content area and how to obtain information from text.  The teachers will continue this work on October 3, 2007 with their reading consultants.  Ms. Klebart, in response to Mr. Brochu’s request, will provide the Board with appropriate materials so the Board can have an understanding and appreciation of the staff’s professional development. Ms. Klebart reported on the recent meeting with the Special Education teachers to address AYP issues.

Dr. Cicchetti reported on his attendance at the excellent open house programs at Griswold School and McGee Middle School.  Dr. Cicchetti reported today was Ms. Alberta Landino’s first day as Interim Assistant Principal at Berlin High School.  Dr. Cicchetti reported that Director of Pupil Personnel Services Margaret Butler was not able to be in attendance at tonight’s meeting as she is out of the state.

Mr. Brochu reported Town Council candidates and Board of Education candidates will tour the five schools on October 4.  Mr. Brochu reported on the Leadership, Accountability and Measurement Committee meeting held last week.  Mr. Brochu reminded the Board members of the CABE convention in November and also the Board’s evaluation special meeting on October 1.  Mr. Brochu reported the Board’s retreat is scheduled for October 19 -20, 2007.

III.    STUDENT PRESENTATION – HUBBARD SCHOOL

The presentation reflected the concept of continuous improvement and the school goal through instructional strategies and student work as implemented across K-5 classrooms.  Staff members and students from all grade levels (K-5) took part in presenting sample strategies and student work articulating the overarching school goal of making reader-text connections and student literacy.  A coherent, concise continuum of sample strategies (as presented by grade level staff) and student work (as presented by students) provided the audience with a focused illustration of the immediate instructional actions being taken within the first weeks of school that directly link to the concept of continuous improvement and the school goal of making reader-text connections and student literacy.  The following students presented:  Kindergarten – Julia Daddario and Xander DeVoe  – Teacher, Loretta DiPietro; Grade 1 – Zoe Bassett – Teacher, Jane Hubbard and Kyle Parisi – Teacher, Meg Nardelli; Grade 2 – Garrett Jacques – Teacher, Megan Sirois, Brian Stelmaszek – Teacher, Emily Moyer, Intern subbing and Jimmy Wicander  – Teacher, Melissa Cohen; Grade 3 – Marlen Paszkowski – Teacher, Jeff Tarigo and Nicholas Zuk – Teacher, Rebecca Lorch; Grade 4 – Taylor Budney – Teacher, Kim Waldron, Serena Gil – Teacher, Sue Zibell and Evan Cornwall – Teacher, Tim Maule; Grade 5 – Bryan Rozanski – Teacher, Sara Suranna and Sam Papacoda – Teacher, Holly Fusco.  

A short recess was taken from 7:31 p.m. to 7:39 p.m.

IV.    AUDIENCE OF CITIZENS

Nothing to report.

V.    PERSONNEL
Retirements

Dr. Cicchetti presented the notice of Mrs. Jeanne Danielson’s intention to retire as teacher of grade 1 at Emma Hart Willard School, effective June 30, 2008.

Moved by Ms. Rochette, seconded by Ms. Erickson, to accept the retirement of Mrs. Jeanne Danielson, teacher of grade 1 at Emma Hart Willard School, effective June 30, 2008.  Also, to thank her for the twenty years of service she has provided to educating the youth of Berlin and to wish her a long, happy, and healthy retirement.

FAVOR:     ALL  
MOTION CARRIED:  6:0

Dr. Cicchetti presented the notice of Mrs. Karen Tomlinson’s intention to retire as instructional support teacher at Mary E. Griswold School, effective January 1, 2008.

Moved by Ms. Mancini, seconded by Mr.  Lutz, to accept the retirement of Mrs. Karen Tomlinson, instructional support teacher at Mary E. Griswold School, effective January 1, 2008.  Also, to thank her for the twenty-two years of service she has provided to educating the youth of Berlin and to wish her a long, happy, and healthy retirement.

Mr. Richards commented that, because of Mrs. Tomlinson’s influence, he was encouraged to become a volunteer at his children’s school.  

FAVOR:     ALL  
MOTION CARRIED:  6:0

VI.    CONSENT AGENDA
A.     Approval of Minutes - Regular Meeting of September 10, 2007

B.     Field Trip – McGee Grade 8 – Washington, D.C. – April 15-18, 2008

Moved by Ms. O’Donnell-Moss, seconded by Ms. Erickson, to approve the consent agenda as presented.

FAVOR:     ALL  
MOTION CARRIED:  6:0

VII.     INFORMATION AND REPORTS
A.    NEASC Accreditation Process

Berlin High School Principal George Synnott, along with Instruction Support Teacher of Berlin High School Janet Parlato, provided a status report on the NEASC (New England Association of Schools and Colleges) accreditation process self-study and upcoming site visit October 21-24 as well as answered questions from the Board.  Specifically, they (1) highlighted the self-study work the high school has been involved in since March 2006; (2) reviewed components of the actual site visit; (3) described the importance of the high school’s mission statement and expectations; and (4) presented, as identified by the faculty, the strengths and needs that emerged from the seven NEASC standards reports. 

B.     Board of Education Goals and Indicators of Success

Accompanying the agenda was the proposed action plan that outlined activities and a timeline for developing Board of Education goals and indicators of success.  The action plan was designed to serve as a starting point for preliminary discussion, understanding that this discussion would continue in greater depth at the Board’s self-evaluation special meeting on October 1 and at future Board meetings.  As background, at the October 2006 Board of Education retreat, Board members and Administrative Council members initiated a discussion regarding indicators of success.  The session focused on determining ways in which the district could measure the progress of continuous improvement efforts and subsequently report that progress to the school community and greater Berlin community.  During the remainder of the 2006-07 school year, the Board’s Leadership, Accountability, and Measurement Committee extended the retreat discussion and discussed ways in which indicators could be identified and presented.  With the structure of continuous improvement more firmly established in the schools, and with the administrative team fully in place, the Board now has an excellent context within which to define its goals and related indicators of success.  This clearly has emerged as a priority for the Board from discussions at Board meetings and committee meetings throughout the previous school year and into this school year.  The Board engaged in discussion concerning developing goals and indicators of success, and the proposed activities and timeline.  

C.     District Testing Report

Assistant Superintendent Rena Klebart presented the spring 2007 Connecticut Mastery Test (CMT) Report for students in grades 3-8.  Board members were provided with a copy of the presentation.  Ms. Klebart explained that this is the second year for the fourth generation CMT testing; therefore, there it is possible to make a comparison to the previous year’s results.  Ms. Klebart reviewed the five performance levels by grade and content area, i.e. reading, writing, and mathematics.  Ms. Klebart and the Board discussed in detail Berlin’s ranking in the DRG (district reference group).   Ms. Klebart remarked that the results reflect positive movement in reading, writing and mathematics.  Ms. Klebart reviewed in detail the Adequate Yearly Progress (AYP) component of No Child Left Behind (NCLB), including the Safe Harbor Provision.  Ms. Klebart remarked that when considering whole-school performance, all Berlin schools met AYP standards.  Ms. Klebart reviewed the CMT results for subgroup of students with disabilities, noting that Willard School made AYP in Reading and McGee School made AYP in Mathematics and Reading under the Safe Harbor provision of NCLB for the subgroup of students with disabilities.  District administrators, Ms. Gjerpen, Mr. Benigni, Mr. Souza, and Ms. Klebart presented both current and anticipated strategies that will be used to prepare students for the 2008 CMT administration.

Berlin High School Principal George Synnott, along with instructional support teacher Janet Parlato, presented results from the spring 2007 CAPT administration.  Board members were provided with a copy of the presentation as well as specific examples of CAPT questions and prompts from previous CAPT administrations.  The 2007 administration began the third generation of CAPT testing; therefore, comparisons to previous years’ results could not be made.  Ms. Parlato reviewed the testing changes.  The results were reviewed in detail, as well as strategies that will be used to prepare students for the 2008 CAPT administration.  Ms. Parlato reviewed Berlin’s ranking in the DRG.  Ms. Parlato noted the disparity between males and females in their performance, particularly in reading and writing, where females scored much higher than males and also noted there is not such a disparity in Math.       

Mr. Synnott also presented the Academic Profile Report for the Class of 2007, which contained student performance information for the SAT, the UCONN Early College Experience, and the Advanced Placement Program.  Principal Synnott highlighted sections of the report, including participation rates, longitudinal data, and gender comparisons.  

D.     Update – Educational Specifications for New High School

Director of Business Operations Roman Czuchta indicated there was nothing new to report and will probably not have an update until mid-November.   

E.    Technology Bond – Status Report

Director of Business Operations Roman Czuchta reported he received word today that the revised report from Dr. Steven Arnoff, educational consultant, will be available to the committee by October 5, 2007.  Mr. Czuchta is waiting to hear back from Dr. Arnoff as to a date he is available to meet with the Town-Wide Technology Committee after October 5, 2007.  Mr. Czuchta updated the Board on a connectivity problem at Griswold School concerning the Wide Area Network that has been occurring during the past several days.     

VIII.    EXECUTIVE SESSION
Discussion Relative to Negotiations – Head Custodians

At 10:13 p.m., a motion was made by Mr. Lutz, seconded by Ms. O’Donnell-Moss, to go into Executive Session to discuss materials relative to negotiations.    

FAVOR:        ALL
MOTION CARRIED:  6:0

In attendance for Executive Session were Board members Brochu, Erickson, Lutz, Mancini, O’Donnell-Moss, Richards and Rochette.  In addition, Dr. Cicchetti and Mr. Czuchta were present.                                         

At 10:23 p.m., a motion was made by Ms. Erickson, seconded by Ms. Rochette, to return to regular session.

FAVOR:    ALL
MOTION CARRIED:  6:0

IX.    ADJOURNMENT

Moved by Ms. Rochette, seconded by Ms. O’Donnell-Moss, to adjourn the meeting at 10:25  p.m.
 
FAVOR:         ALL  
MOTION CARRIED:  6:0

Respectfully submitted,



John M. Richards,
Secretary,
Berlin Board of Education

Regular Meeting Minutes - October 22, 2007

BERLIN BOARD OF EDUCATION

October 22, 2007

MINUTES

REGULAR MEETING

Attendance: Gary Brochu

Julie Erickson

William Lutz

Diane Mancini

Kathleen O’Donnell-Moss

Christopher Puzio

Anthony Recck(Absent)

John Richards

Rachel Rochette(Absent)

Also in attendance: Superintendent of Schools Dr. Michael Cicchetti; Assistant Superintendent for Curriculum and Instruction Rena Klebart; Director of Business Operations Roman Czuchta; Director of Pupil Personnel Services Margaret Butler; and Principal of Griswold School Laurie Gjerpen.

 

The meeting was scheduled to begin at 7:00 p.m. The meeting was delayed until Mrs. Erickson, Mr. Lutz, Mr. Richards, and Mr. Czuchta could arrive after a transportation hearing at the Board offices was completed.

 

Prior to the start of the meeting, Paul Hutcheon, Director of Health for Central Connecticut Health District, provided an update, recommendations and information to the Board and audience of citizens as related to Methicillin-Resistant Staphylococcus Aureus (MRSA). Several Griswold School parents were in attendance with their children, who were presenting as part of the Board meeting.

 

Also, prior to the start of the meeting the Griswold School student presentation took place wherein fifth-grade teacher, Ms. Lisa Michetti, and five of her students simulated a book group discussion about the book Joey Pigza Loses Control. The students shared strategies that they use to answer open-ended questions. Also, the design of the book group facilitated the use of "CMT-like" language. The following students participated in the simulated book group discussion: Jimmy Bourgoin, Laura Cohen, Evan Hale, Kelsey Kozikowski, and Zack Martin.

I. CALL TO ORDER

Mr. Brochu called the meeting to order at 8:14 p.m. in the Margaret E. Griswold School, 133 Heather Lane, Kensington, CT. The Pledge of Allegiance was recited and a moment of silence was observed.

At this time, item VI. A. was moved up in the agenda. Hearing no objection, the item was addressed.

 

VI. INFORMATION AND REPORTS

A. Non-Traditional Educational Training (NET) Program and Work Study

Program

Berlin High School’s Vocational Educator, Casey Downes, provided an overview of the Work Study/Vocational program. These services are made available to students who have disabilities and are in need of training opportunities. Students participate in careers and/or vocational classes, senior transition activities, and sometimes work study. Ms. Downes discussed the students’ experiences in this component of the special education department and the importance of such programs in their transition.

NET, Non-Traditional Educational Training program, is an alternative setting housed at Berlin High School. It is designed to provide opportunities for students who have difficulty adjusting to the size, complexity, and/or structure of a comprehensive high school setting. As such, students present with a variety of talents as well as challenges. There are three components to the program: educational, vocational/work study, and counseling. Teachers Maureen Moylan and Kim Haskell, Social Worker Karen Smith, and Vocational Educator Ed Bratina presented an overview of this program. A former NET student was also in attendance to share with the Board her experiences and successes from this program.

II. BOARD AND ADMINISTRATIVE COMMUNICATIONS

 

Mr. Puzio reported on his attendance at the Board’s retreat on October 19 and 20, 2007.

 

Mr. Lutz reported on his attendance at the Board’s retreat on October 19 and 20, 2007.

 

Ms. Mancini reported on her attendance at the Board’s retreat on October 19 and 20, 2007.

 

Mr. Richards reported on his participation this Sunday at the start of the NEASC (New England Association of Schools and Colleges) accreditation process self-study and site visit. Mr. Richards commented on the Resources and Capacity-Building Committee’s attendance at the transportation hearing that started at 5 p.m. tonight, prior to this meeting.

Ms. Erickson reported on her attendance at the Board’s retreat on October 19 and 20, 2007. Ms. Erickson reported on her participation this Sunday at the start of the NEASC accreditation process self-study and site visit. Ms. Erickson apologized for missing the Griswold School student presentation due to her attendance at the transportation hearing.

Ms. O’Donnell-Moss reported on her attendance at the Board’s retreat on October 19 and 20, 2007 and her participation this Sunday at the start of the NEASC accreditation process self-study and site visit.

Mr. Czuchta reported on his attendance at the Board’s retreat October 19 and 20, 2007, commenting he found the Board’s retreat equally helpful for the administrative process.

Ms. Klebart reported on her attendance at the Board’s retreat October 19 and 20, 2007. Ms. Klebart reported on her meeting with NEASC’s Mission and Leadership Committee this morning.

Dr. Cicchetti reported on his participation this Sunday at the start of the NEASC accreditation process self-study and site visit and his meeting with NEASC’s Mission and Leadership Committee this morning. He commended Berlin High School Principal George Synnott for his opening presentation at Sunday’s reception. Dr. Cicchetti reported a long-term substitute has been hired for the high school music program and that person will begin tomorrow. Dr. Cicchetti reported on his attendance at the high school’s band rehearsal this morning, offering support for preparation of students for their upcoming Northern Regional auditions.

Mr. Brochu reported on his attendance at the Board’s retreat on October 19 and 20, 2007 and his participation this Sunday at the start of the NEASC accreditation process self-study and site visit.


III. STUDENT PRESENTATION – GRISWOLD SCHOOL

The student presentation took place this evening prior to the start of the Board meeting and is reflected above in the minutes prior to the Call to Order.

IV. AUDIENCE OF CITIZENS

 

Nothing to report.

 

V. CONSENT AGENDA

A. Approval of Minutes - Regular Meeting of October 9, 2007

 

B. Out-of-State Field Trip – BHS – Orlando, FL – April 20-24, 2008

 

Moved by Ms. Erickson, seconded by Ms. O’Donnell-Moss, to approve the consent agenda as presented.

FAVOR: ALL

MOTION CARRIED: 6:0

VI. INFORMATION AND REPORTS

A. Non-Traditional Educational Training (NET) Program and Work Study

Program (moved up in the agenda; see it after I. Call to Order)

B. Board of Education Retreat

Dr. Cicchetti reported to Board members that copies of the proposed Board of Education goals are at their places for consideration (see agenda item VII A). He also provided Cabinet members with copies of the goals and explained to cabinet members the process used to finalize the goals during the retreat. It is anticipated that the Board and cabinet members will continue their discussion and finalize initiatives and indicators of success for discussion at the December 10, 2007 Board of Education meeting.

C. Update – Educational Specifications for New High School

Director of Business Operations Roman Czuchta indicated there was nothing new to report.

D. Technology Bond – Status Report

Director of Business Operations Roman Czuchta indicated there was nothing new to report.

VII. RECOMMENDED ACTION

A. Board of Education Goals

 

Board members outlined and discussed in detail the four identified goal areas: Student Achievement; Communication; Facilities and Educational Adequacy; and Board Governance, which Board members finalized during the retreat on October 19 and 20, 2007.

Each of the identified goals is presented below.

Student Achievement – Goal: Each and every student in the Berlin Public Schools will achieve established, rigorous performance standards in all areas of student learning by becoming strategic readers, problem solvers, and critical thinkers.

Communication – Goal: The Berlin Board of Education will establish reciprocal communication that is accessible and understandable, and that unites all citizens around the belief that high quality public education is a community’s most valuable asset.

Facilities and Educational Adequacy – Goal: The Berlin Board of Education will ensure all students have the opportunity to learn and achieve in safe and educationally adequate facilities by meeting the needs of the district with respect to adequate space and the quality of learning environments.

Board Governance – Goal: The Berlin Board of Education will institutionalize a focus on continuous improvement leading to student achievement and student success through its development of policy, ongoing evaluation, and commitment to individual and Board professional growth.

Each goal was read by a different member of the Board and each member commented on aspects of the goal and the positive process that resulted in consensus being reached on these broad objectives.

Moved by Ms. Mancini, seconded by Mr. Lutz, that the Berlin Board of Education adopt its five-year goals for 2007-12, as presented.

 

FAVOR: ALL

MOTION CARRIED: 7:0; including President Brochu

 

VIII. ADJOURNMENT

 

Moved by Ms. Mancini, seconded by Mr. Richards, to adjourn the meeting at 9:56 p.m.

FAVOR: ALL

MOTION CARRIED: 6:0

Respectfully submitted,

 

 

 

 

John M. Richards

Secretary, Berlin Board of Education

 

 

(JMR:bjd original 10/23/07; Supt review 10/24; JMR final review 10/25)

Regular Meeting Minutes - October 9, 2007

 

BERLIN BOARD OF EDUCATION

October 9, 2007

MINUTES

REGULAR MEETING


Attendance: Gary Brochu

Julie Erickson

William Lutz

Diane Mancini

Kathleen O’Donnell-Moss

Christopher Puzio

Anthony Recck

John Richards

Rachel Rochette(Absent)


Also in attendance: Superintendent of Schools Dr. Michael Cicchetti; Assistant Superintendent for Curriculum and Instruction Rena Klebart; Director of Business Operations Roman Czuchta; Director of Pupil Personnel Services Margaret Butler; Principal of Griswold School Laurie Gjerpen; Principal of Willard School Robert J. Sullivan II; Principal of Hubbard School Alfred Souza; Principal of McGee Middle School Brian Benigni; and Principal of Berlin High School George Synnott.


I. CALL TO ORDER


Mr. Brochu called the meeting to order at 7:08 p.m. in the Board of Education (“the Board”) meeting room at 238 Kensington Road, Berlin, CT. The Pledge of Allegiance was recited and a moment of silence was observed.


II. BOARD AND ADMINISTRATIVE COMMUNICATIONS


Ms. Klebart reported on the combined high school-middle school professional development that took place this date regarding reading in the content area. Ms. Klebart reported the second session of the Fall Teacher Academy will take place on Thursday, October 11, 2007.


Dr. Cicchetti commented on how proud he was of the middle school and high school bands and their performances at the Berlin Fair on Friday and Saturday.


Mr. Brochu reminded the Board members of the CABE convention in November. Mr. Brochu reported that, as a member of the Board of Directors, half of his registration fee for the convention will be paid by a grant. Mr. Brochu reported on the tour of the five schools that was provided to Town Council candidates on Thursday, October 4, 2007.


III. AUDIENCE OF CITIZENS


Ms. Mary Kathryn Williams, 165 Chamberlain Highway, Berlin, Connecticut, addressed the Board regarding her concerns over the selection of the novel, A Prayer for Owen Meany by John Irving, which was the mandatory summer reading for students entering 9th grade.


Mr. David Evans, 1233 Worthington Ridge, Berlin, Connecticut, thanked the Board of Education for the invitation to the Town Council candidates and Board of Education candidates for the tour of the five schools on Thursday, October 4, 2007. Mr. Evans thanked the principals for their hospitality. Mr. Evans said his children attend Willard and it gave him an opportunity to see the other schools.

 

IV. PERSONNEL

Retirements


Dr. Cicchetti presented the notice of Ms. Christine Archer’s intention to retire as art coordinator at Berlin High School, effective June 30, 2008.


Moved by Mr. Puzio, seconded by Ms. Mancini, to accept the retirement of Ms. Christine Archer, art coordinator at Berlin High School, effective June 30, 2008. Also to thank her for the thirty-five years of service she has provided to educating the youth of Berlin and to wish her a long, happy, and healthy retirement.


FAVOR: ALL

MOTION CARRIED: 7:0


Dr. Cicchetti presented the notice of Ms. Louise Elliott’s intention to retire as library media specialist at Berlin High School, effective June 30, 2008.


Moved by Ms. Erickson, seconded by Mr. Recck, to accept the retirement of Ms. Louise Elliott, library media specialist at Berlin High School, effective June 30, 2008. Also to thank her for the sixteen years of service she has provided to educating the youth of Berlin and to wish her also a long, happy, and healthy retirement.


FAVOR: ALL

MOTION CARRIED: 7:0


Dr. Cicchetti presented the notice of Ms. Marabeth Grogan’s intention to retire as teacher of grade 2 at Emma Hart Willard School, effective June 30, 2008.


Moved by Ms. Mancini, seconded by Ms. O’Donnell-Moss, to accept the retirement of Ms. Marabeth Grogan, teacher of grade 2 at Emma Hart Willard School, effective June 30, 2008. Also to thank her for the twenty years of service she has provided to educating the youth of Berlin and to wish her a long, happy, and healthy retirement.


FAVOR: ALL

MOTION CARRIED: 7:0

Dr. Cicchetti presented the notice of Mrs. Marilyn Scanlan White’s intention to retire as reading consultant at Berlin High School, effective June 30, 2008.


Moved by Ms. O’Donnell-Moss, seconded by Mr. Puzio, to accept the retirement of Mrs. Marilyn Scanlan White, reading consultant at Berlin High School, effective June 30, 2008. Also to thank her for the twenty years of service she has provided to educating the youth of Berlin and to wish her a long, happy, and healthy retirement.


In response to Mr. Richards’ question concerning Ms. Scanlan White’s handwritten comments on her letter to the Board of Education of her intention to retire, Dr. Cicchetti explained Ms. Scanlan White’s plans are not to leave this work that she has done but to have an opportunity, possibly in Berlin, to contribute her expertise.


FAVOR: ALL

MOTION CARRIED: 7:0


Dr. Cicchetti presented the notice of Ms. Marsha Wilenski’s intention to retire as art teacher at Berlin High School, effective June 30, 2008.


Moved by Mr. Richards, seconded by Mr. Recck, to accept the retirement of Ms. Marsha Wilenski, art teacher at Berlin High School, effective June 30, 2008. Also to thank her for the thirty-five years of service she has provided to educating the youth of Berlin and to wish her a long, happy, and healthy retirement.


FAVOR: ALL

MOTION CARRIED: 7:0


V. CONSENT AGENDA

  1. Approval of Minutes - Regular Meeting of September 24, 2007


  1. Payment of Bills – Period ending September 30, 2007


C. Overnight Field Trip – BHS – Washington, D.C. – March 4-11, 2008


Moved by Ms. Mancini, seconded by Mr. Lutz, to approve the consent agenda as presented.


FAVOR: ALL

MOTION CARRIED: 7:0


VI. INFORMATION AND REPORTS

A. Activity Fund Reports

1. Berlin High School Enterprise Fund – Period ending August 31, 2007

2. Berlin Public Schools Activity Fund – Period ending August 31, 2007


These reports were noted with interest.


B. Official 2007-2008 District Enrollment


Dr. Cicchetti highlighted the preliminary enrollment as of October 1, 2007, which was included in the Board’s packet of material. Dr. Cicchetti indicated at the elementary level, grade four was the largest class with 259 students. In terms of the middle school, the eighth grade class of 276 students is the largest class. At the high school, the senior class of 300 students is the largest. Dr. Cicchetti indicated there has been overall stability in the enrollment over the last couple of years as reported in the NESDEC study. In terms of projections, this does not take into account potential housing in town. The current K-12 enrollment is comparable to that of 1999. Dr. Cicchetti indicated a concern for Willard is the kindergarten class. Dr. Cicchetti reported that paraprofessional support has been discussed for the kindergarten class at Willard. While there are some pockets of larger class sizes, Dr. Cicchetti described the class sizes overall as very favorable.


C. Continuous Improvement Plan Presentation by Administrators


Principals from each of the schools have been asked to work with their faculty to analyze student performance data; specifically to identify areas of strength and areas in need of improvement. Based on this data, the faculty of each school has worked together to develop measurable school goals. Subsequently, each department and/or grade level team has developed department specific goals to support the school’s goal. In addition, individual teachers have worked with their administrators to develop individual professional goals that are linked to departmental needs as well as the needs of their particular classes.


As part of the Board presentation, principals provided an overview of the continuous improvement process and shared how student performance data was used to establish the school goal, the department and grade level team goals/action plans, and individual goals/action plans. They demonstrated how each of the plans is linked to individual school goals and how the action plans outlined implement those goals. Key to the success of the district’s continuous improvement efforts is creating time for teams of teachers to implement steps of their action plan, analyze student performance data, and together determine instructional strategies that will lead to greater student achievement and success.


D. Board of Education Goals and Indicators of Success


As a follow up to the Board’s October 1 self-evaluation meeting, Board members revisited the four identified goal areas: Student Achievement and Success; Board Governance; Facilities and Educational Adequacy; and Communication. Board committees reported on their discussions at the meetings that took place prior to the Board meeting. Board members discussed the next steps in the process of finalizing the Board of Education goals, including the formation of an ad hoc goals committee and the planning of work to be accomplished at the Board’s retreat October 19-20.


E. Update – Educational Specifications for New High School


Director of Business Operations Roman Czuchta indicated there was nothing new to report.


F. Technology Bond – Status Report


Director of Business Operations Roman Czuchta reported he is awaiting the revised report from Dr. Steven Arnoff, educational consultant, and is waiting to hear back from Dr. Arnoff as to a date he is available to meet with the Town-Wide Technology Committee. Mr. Czuchta updated the Board on the continuing connectivity problem at Griswold School concerning the Wide Area Network.


VII. RECOMMENDED ACTION

A. Contract Ratification – Berlin Association of Head Custodians


Negotiations with the Berlin Association of Head Custodians were recently completed and a tentative agreement was reached. Mr. Czuchta summarized the tentative agreement reached with the Association of Head Custodians, summarizing the wage increases, insurance benefits, premium contributions and vacations. Subject to ratification by the Berlin Association of Head Custodians, it is recommended that the Board approve the tentative agreement.


Moved by Ms. Erickson, seconded by Mr. Recck, to approve the tentative agreement reached between the Berlin Board of Education and the Berlin Association of Head Custodians.


FAVOR: ALL

MOTION CARRIED: 8:0, including President Gary Brochu


B. Berlin Board of Education Resolutions Concerning Section 403(b) Contract Exchanges


On July 26, 2007, the IRS issued new regulations that govern 403(b) contracts (Tax Sheltered Annuities). Although many of the changes will not apply until January 1, 2009, one important rule change regarding Contract Exchanges took effect on September 25, 2007. Board approval is needed for resolutions that affect contract exchanges in order to comply with these new regulations. Mr. Czuchta summarized the new restrictions regarding Exchange of TSA/403(b) Contracts, which were provided to the Board.


Moved by Ms. Erickson, seconded by Ms. Mancini, to approve Resolutions affecting 403(b) Contract Exchanges as presented.


FAVOR: ALL

MOTION CARRIED: 7:0


VIII. EXECUTIVE SESSION


At 9:43 p.m., a motion was made by Ms. Mancini, seconded by Mr. Lutz, to go into Executive Session to discuss materials relative to cafeteria negotiations.


FAVOR: ALL

MOTION CARRIED: 7:0

In attendance for Executive Session were Board members Brochu, Erickson, Lutz, Mancini, O’Donnell-Moss, Puzio, Recck and Richards. In addition, Dr. Cicchetti and Mr. Czuchta were present.


At 10:00 p.m., a motion was made by Mr. Recck , seconded by Mr. Lutz , to return to regular session.


FAVOR: ALL

MOTION CARRIED: 7:0


IX. ADJOURNMENT


Moved by Ms. O’Donnell-Moss , seconded by Ms. Mancini , to adjourn the meeting at 10:05 p.m.

 

FAVOR: ALL

MOTION CARRIED:


Respectfully submitted,





John M. Richards, Secretary

Berlin Board of Education




(JMR: bjd; bjd 10/10/07 original; Supt review 10/16/07; JMR final review 10/18/07)

Annual Meeting Minutes - November 19, 2007

BERLIN BOARD OF EDUCATION

November 19, 2007

MINUTES

ANNUAL MEETING

Attendance: Gary Brochu

Julie Erickson

Michelle Hartel (non-voting)

William Lutz

Diane Mancini

Kathleen O’Donnell-Moss

Christopher Puzio

Anthony Recck

John Richards

Also in attendance: Superintendent of Schools Dr. Michael Cicchetti; Assistant Superintendent for Curriculum and Instruction Rena Klebart; Director of Business Operations Roman Czuchta; Director of Pupil Personnel Services Margaret Butler; Director of Human Resources Joseph Costa; Principal of Griswold School Laurie Gjerpen; Principal of McGee Middle School Brian Benigni; Principal of Willard School Robert J. Sullivan II; Principal of Hubbard School Alfred Souza; Principal of Berlin High School George Synnott; Assistant Principal of McGee Middle School Brenda Janik; Dean of Students of McGee Middle School James Sachs; Assistant Principal of Willard School Jen Derick; and Assistant Principal of Griswold School Eric Carbone.

I. CALL TO ORDER

 

Mr. Brochu called the meeting to order at 7:05 p.m. in the auditorium at Catherine M. McGee Middle School, 899 Norton Road, Berlin, CT. The Pledge of Allegiance was recited and a Moment of Silence was observed. This was the Annual Meeting of the Board of Education.

 

II. BOARD AND ADMINISTRATIVE COMMUNICATIONS

Mr. Puzio noted his attendance at a seminar for health, fitness, and dance.

 

Mrs. Mancini said she liked the Hubbard school newsletter included in the last Board package.

 

Mr. Richards noted his attendance at the CABE/CAPSS convention, held in Mystic, CT. He said he was proud to have earned the pin signifying his 10 years of service to the community on the Berlin BOE. Beyond that, he presented the “2007” plate for the second CABE Board Leadership award the district had earned, saying that he was pleased with the work of the entire Board and administration in support of continuous improvement and student achievement.

 

Mrs. Erickson noted her attendance at the CABE/CAPSS convention. She thanked both Mr. Richards and Mr. Brochu for their 10 years of service on the Board. She was pleased to see the McGee parent handbook had won a communications award and was shared at the convention.

 

Mrs. O’Donnell-Moss also attended the CABE/CAPSS convention, and echoed Mrs. Erickson’s comments on the McGee publication and the 10 year award recipients. She said that the Education Council had met the previous week.

 

Mr. Lutz and Mr. Recck had nothing to report.

 

Mrs. Butler said the district’s special education teachers had met to discuss student achievement, and the use of districtwide testing and curricula, as related to the “adequate yearly progress” provision of NCLB.

 

Mr. Czuchta reported the district had applied for a competitive State grant for funds related to Homeland Security to make all the school buildings keyless. He noted that this would allow the district to track entry and provide lock out codes. This is in addition to the grant that the police have applied for, which will provide cardreader entry to some entrances and “buzz in” capability.

 

Mrs. Klebart said the district had applied for a grant for the schools and CCSU to participate in instruction for American History and literacy. She said the district professional development day, November 6, was a success, providing an opportunity for independent study related to literacy initiatives.

 

Dr. Cicchetti commented on his participation at the CABE/CAPSS convention, noting that it continues to be apparent that the Board supports the district’s vision and focus on making education better for our students. He thanked McGee for making the night special, especially principal Brian Benigni, the McGee administrators and support staff, and Ms. Terlecky and Mr. Hartel, for the student musical performances. He thanked Mr. Prosinski for the refreshments and his secretary, Mrs. Batista, for organizing the evening and awards. He told the audience that five administrators had recently completed the 3-day Change Leadership training at Harvard, completing the team training for all administrators in the district.

 

Dr. Cicchetti introduced Mrs. Sue Weber, president of the Berlin Education Association. Mrs. Weber spoke on behalf of the 278 certified teachers in the district, as they celebrated American Education Week, last week. She made remarks regarding the No Child Left Behind (NCLB) legislation, and its expected renewal.

III. STUDENT PRESENTATION – McGEE MIDDLE SCHOOL

 

The McGee Middle School Jazz Ensemble and Sound Express Choral Group performed selections during the first half of the Board meeting.

 

IV. AWARDS & PRESENTATIONS IN CONJUNCTION WITH AMERICAN EDUCATION WEEK

 

A. Certificate of Appreciation Awards to Former Board Members William Lutz and Rachel Rochette

 

Certificate of Appreciation Awards were presented to William Lutz and Rachel Rochette to recognize and thank them for their service to the Board of Education. Mr. Richards introduced and spoke on behalf of Mr. Lutz. Mrs. Erickson introduced and spoke on behalf of Mrs. Rochette.

 

Mr. Brochu noted that the Board has a vacancy to fill, due to Mrs. Rochette being elected to the Town Council. He said a timeline would be drafted to allow for solicitation from the community, time for interested parties to apply by letter, and for the Board to interview candidates. He said the Board hopes for someone with the same passion for education, and ability to work hard, as exhibited by the departing board members, Mr. Lutz and Mrs. Rochette.

Mr. Lutz thanked parents for entrusting their children’s future to the Board of Education and the district’s public schools. Mrs. Rochette said her time on the Board was an invaluable experience and that she hopes to be able to be a liaison from the Council to the Board.

 

B. Superintendent’s CAPSS (Connecticut Association of Public School Superintendents) Student Awards

 

Ten students received the Connecticut Association of Public School Superintendents (CAPSS) Superintendent “Certificate of Excellence” award. Students were selected for this prestigious annual award based upon criteria such as demonstrated leadership to the school community, community service and service to others, and academic prowess relative to ability. Building Principals and Dr. Cicchetti presented awards to fifth graders Michelle Reinert and Evan Hale from Griswold School; Hope Reed and Anthony Sisti from Hubbard School; and Megan Leary and Kevin Boninsegna from Willard School. Also recognized were eighth graders Lia D’Amato and William Cavedon from McGee Middle School; and seniors Alyssa Mazzarella and Michael Baczewski from Berlin High School. (Ms. Mazzarella was unable to be present.) Each student received a special CAPSS Diploma and a book store gift card.

 

C. Introduction of 2007-2008 Building Teachers of the Year and the District Teacher of the Year

 

Dr. Cicchetti recognized the following Building Teachers of the Year for 2007-2008: Christina Reilly-Fazzina from Griswold; Carol Batorski from Hubbard; Marie Little from Willard; Linda Germain from McGee; and Mary Salerno from Berlin High School. (Mrs. Salerno was unable to be present.) Linda Germain was recognized as the Berlin School District’s 2008 Teacher of the Year. They received a certificate of recognition, a book store gift card, and a copy of Parker J. Palmer’s book, The Courage To Teach.

 

D. Support Staff Recognition Awards

 

Dr. Cicchetti and Ms. Klebart recognized the following Support staff for their outstanding performance and dedication to the students, staff, and parents of the Berlin Public Schools: Joan Malizia, Griswold; James Campanario, Hubbard; Maureen Gacek, Willard; Charlene Warnke, McGee; Michele Pitkin, Berlin High; and Timothy Prosinski for the Board of Education Central Office. They were presented with a certificate of appreciation and recognition and a book store gift card.

 

E. “Friend of Berlin Schools” Awards

 

The “Friend of Berlin Schools” awards are awarded annually to those volunteers nominated by each school’s administration, PTO’s or community, and selected by the Board of Education for their outstanding contributions as a volunteer who has devoted time and energy to helping the children and schools of the Berlin Public Schools. Mr. Brochu recognized this year’s recipients: Virginia Loughlin, Griswold; Holly Comstock, Hubbard; Kate Barton, Willard; Cheryl Sylvain, McGee; and Tina Doyle for Berlin High. (Holly Comstock was unable to be present.) They were presented with a certificate of appreciation and recognition and a book store gift card.


 

V. SPECIAL PRESENTATIONS FROM ACHIEVE FINANCIAL CREDIT UNION AND THE KENSINGTON-BERLIN SUNRISE ROTARY CLUB

Ms. Kyong Wilson, Vice President of Member Development for Achieve Financial Credit Union, presented a $5,000 donation to the Berlin Public Schools for the purchase of a set of five laptop computers that will be used instructionally by the district math coordinator and the math resource teachers.

 

Mr. Scott Skates, Sergeant at Arms and Chairman of “The Gift of Words” project, for the Kensington-Berlin Sunrise Rotary Club announced to the Board the Rotary Club’s donation of dictionaries to all third grade students as part of the National Rotary Dictionary Project. This is the first year that the Rotary Club generously provided dictionaries to each third grade student. A copy of a letter that will go home to parents from the Rotary Club was provided to the Board.

From 8:35 p.m. to 8:55 p.m. a short recess was held for refreshments and to informally meet the award recipients, and their family and friends.

VI. REORGANIZATION

 

A. MOTIONS for Annual Schedule of Meetings and Fiscal Management

 

1. Moved by Ms. Erickson, seconded by Mr. Lutz, to approve the Annual Schedule of Regular Meetings in accordance with policy BCA .

FAVOR: ALL

MOTION CARRIED: 7:0

2. Moved by Ms. O’Donnell-Moss, seconded by Mr. Recck, that Roman J. Czuchta be designated Treasurer of the Berlin High School Enterprise Fund, the Berlin Public Schools Activity Fund, and the Cafeteria Account.

FAVOR: ALL

MOTION CARRIED: 7:0

3. Moved by Ms. O’Donnell-Moss, seconded by Ms. Erickson, that Carol Ranieri, Deborah Batista and Judith Varley be designated Assistant Treasurers of the Cafeteria Fund.

FAVOR: ALL

MOTION CARRIED: 7:0

4. Moved by Ms. Erickson, seconded by Mr. Recck, that each principal and the Assistant Superintendent for Curriculum and Instruction be designated Assistant Treasurers of the Berlin Public Schools Activity Fund.

FAVOR: ALL

MOTION CARRIED: 7:0

5. Moved by Ms. Mancini, seconded by Mr. Lutz, that George Synnott, Alberta Landino, Mark Benigni and Marie Ralph be appointed Assistant Treasurers of the Berlin High School Enterprise Fund.

 

FAVOR: ALL

MOTION CARRIED: 7:0

B. Appointment of Board Legal Counsel for 2007-2008

 

In accordance with Board Policy BCG, the legal counsel to represent the Board of Education for the next year, 2007-2008, should be selected at this time. Mr. Brochu did not take part in any discussion or voting.

 

Moved by Mr. Puzio, seconded by Mr. Richards, that the law firm of Shipman & Goodwin of Hartford, be appointed to continue as the Board of Education counsel for the 2007-2008 year and that they should be so informed.

FAVOR: ALL

MOTION CARRIED: 6:0:2, with Messrs. Brochu and Recck abstaining.

VII. AUDIENCE OF CITIZENS

Nothing to report.

VIII. CONSENT AGENDA

A. Approval of Minutes

1. Regular Meeting of October 22, 2007

B. Payment of Bills – Period ending October 31, 2007

C. Resignation

Lisa Ballard, teacher of special education at McGee Middle School, has submitted her letter of resignation effective October 25, 2007.

Moved by Mr. Recck, seconded by Ms. Mancini, to approve the consent agenda items as presented.

FAVOR: ALL

MOTION CARRIED: 7:0


 

IX. INFORMATION AND REPORTS

A. Activity Fund Reports

1. Berlin High School Enterprise Fund – Period ending Sept. 30, 2007

2. Berlin Public Schools Activity Fund – Period ending Sept. 30, 2007

3. Cafeteria Fund – Period ending September 30, 2007

These reports were noted with interest.

With regard to the Berlin High School Enterprise Fund, Mr. Richards renewed his request that attention be given to the accounts that have zero balances.

B. Superintendent’s Report on Strategic School Profiles for 2006-2007

 

As required by CGS 10-220c, Dr. Cicchetti presented the Strategic School and District Profile reports to the Board of Education “…no later than the first regularly scheduled public meeting of the Board following November 1, 2007.” These reports are derived from several annual state reports submitted by the district, including, but not limited to, the ED001 Fall School Report, the ED006 Student Census/Racial Survey Report, and the ED163 Teacher Certification Report. As such, some of the information in these reports is dated. Dr. Cicchetti indicated that there is overall consistency in the reports. He highlighted that Berlin continues to see an increase in students with non-English home language, particularly at the elementary level; a consistently high percentage (95.9%) of students who attended Berlin schools the previous year, indicating stability of our student population; a high percentage of our kindergarten students who attended preschool (88.2%); and per pupil expenditure that, although higher than last year, remains proportionally below the DRG and State Averages. Dr. Cicchetti also indicated that class sizes are stable and consistent; however, indicated that the district will continue to carefully monitor the kindergarten enrollment, not only from the data provided in this report but also from his October 1, 2007, District Enrollment report. Dr. Cicchetti noted that the information reported for the middle and high schools in the area of “remedial instructional services” is not consistent with what is in place. Mrs. Klebart is working with the principals to clarify this.

 

In response to Mr. Lutz’s inquiry concerning the decrease in the percentage of juniors and seniors working more than 16 hours per week, Dr. Cicchetti will request clarification from Mr. Synnott as to how that information is collected from students for the report.

 

Ms. Erickson was pleased to hear that the administration is looking into the reporting of remedial instructional services for the middle and high schools.

 

An additional question was asked regarding the School Processes section and the criteria used to determine “computer technology supported” instruction. The administration will provide this information to the Board via the Friday Update.

 

C. Update on Indicators of Success Related to Board of Education Goals

 

Members of the Board’s Goals Committee provided an update on the work that has been done to develop indicators to measure the Board of Education’s goals for 2007-2012. Dr. Cicchetti provided an update on the work the central office cabinet and administrative council have done in tandem with the Board’s work. Proposed indicators will be brought back to the Board for discussion and consensus at the December 10 meeting. A copy of the revised Proposed Activities and Timeline was provided to the Board. The Board’s Goals Committee will meet on December 3.

 

D. Educational Specifications for New High School – Status Report

Director of Business Operations Roman Czuchta indicated there was nothing new to report.

 

E. Technology Bond – Status Report

Director of Business Operations Roman Czuchta indicated there was nothing new to report.

X. RECOMMENDED ACTION

A. Adoption of Revised Board of Education Goals for 2007-2012

 

The Board of Education, at its October 22, 2007 meeting, adopted five-year goals for 2007-2012. There has been one revision in the Student Achievement goal, as noted in uppercase bold on the document enclosed with the agenda. The reference to “strategic readers” has been modified to read “independent strategic readers.”

Moved by Mr. Richards, seconded by Ms. Mancini, to adopt the revised Board of Education Goals as presented.

A discussion took place in response to Mr. Richards’ concern over the placement of “independent” as a modifier in the revision in the Student Achievement goal.

 

FAVOR: ALL

MOTION CARRIED: 8:0, including President Gary Brochu

 

Mr. Brochu then gave the floor to Mrs. Mancini, who tendered her resignation to the Board. She said she would miss the work of the Board, noting the Board had several accomplishments in the past two years. She said she would remain active in the community in support of public education.

 

Board members and administration thanked Mrs. Mancini for her contributions to the school district during her tenure. Mr. Brochu noted her progress as a Board member, and said he respected her opinions. Dr. Cicchetti thanked her for her questions, as they made him think about what we do. Mr. Richards told her to take care of personal situation, for there will always be a place on the Board for her.

 

XI. ADJOURNMENT

Moved by Mr. Recck, seconded by Mr. Puzio, to adjourn the meeting at 9:45 p.m.

FAVOR: ALL

MOTION CARRIED: 7:0

Respectfully submitted,

John M. Richards, Secretary, Berlin Board of Education (JMR: bjd; bjd 11/20/07 MTC 11/21/07; JMR 11/28/07; MTC 12/3/07)

Regular Meeting Minutes - December 10, 2007

BERLIN PUBLIC SCHOOLS
BERLIN BOARD OF EDUCATION
December 10, 2007

MINUTES

REGULAR MEETING


Attendance: Gary Brochu

Julie Erickson

Michelle Hartel

Kathleen O’Donnell-Moss

Christopher Puzio

Anthony Recck

John Richards


Also in attendance: Superintendent of Schools Dr. Michael Cicchetti; Assistant Superintendent for Curriculum and Instruction Rena Klebart; Director of Business Operations Roman Czuchta; Director of Pupil Personnel Services Margaret Butler; Director of Human Resources Joseph Costa; Principal of Hubbard School Alfred Souza; and Principal of Berlin High School George Synnott. Also in attendance were high school staff members Deborrah Ramirez, Patricia Pires, Christopher Wolfe, and Ruth Kidwell and student presenters.


I. CALL TO ORDER


Mr. Brochu called the meeting to order at 7:04 p.m. in the Board of Education (“the Board”) meeting room at 238 Kensington Road, Berlin, CT. The Pledge of Allegiance was led by student, Kevin Moss. A Moment of Silence was observed.


II. BOARD AND ADMINISTRATIVE COMMUNICATIONS


Ms. Hartel reported the Leadership, Accountability and Measurement Committee met on November 28, 2007 and discussed three items on tonight’s agenda: (1) Berlin High School 2008-2009 Program of Studies; (2) Berlin High School Graduation Requirements; and (3) Textbook Adoption. Ms. Hartel reported the town’s library will now have Sunday hours and a flyer will be going home with elementary and middle school students regarding same.


Ms. O’Donnell-Moss thanked Dr. Cicchetti and his family for hosting the recent holiday party. Ms. O’Donnell-Moss reported on her attendance at Sports Night on December 4 at the high school, noting that, in addition to the student’s recognition for athletics, many students filled the stage as scholar athletes. Ms. O’Donnell-Moss reported on the Goals Committee meeting held last Thursday morning.

Ms. Butler acknowledged her new secretary, Diane DeCarlo. Ms. Butler reported on the preschool screening advertising process, which has begun. Ms. Butler reported the State Department of Education has found Berlin in excellent standing for the number of expulsions and suspensions for students with disabilities and without disabilities. Ms. Butler reported the 0.2 FTE physical therapist position at the high school has been filled through a contracted service. Ms. Butler updated the Board on the middle school special education teacher vacancy. Ms. Butler reported on the reading and math training conducted with elementary teachers as related to AYP.


Mr. Costa reported that, looking towards to 2008, he is working with the cabinet and administrative council to propose centralization of key human resource procedures as they relate to the new hire/rehire process; leave of absence and return from a leave of absence process; pay rate change process; and the termination process, both voluntarily and involuntarily.


Mr. Czuchta reported a contract has been signed with Blum Shapiro to assist in the writing of an RFP for a new software package in cooperation with the Town. Representatives from Blum Shapiro will be meeting with Berlin’s staff on Wednesday.


Ms. Klebart reported on the leadership retreat she conducted along with George Synnott and Janet Parlato for the department chairs at the high school. Ms. Klebart reported that the district took possession of twenty computer laptops, which were purchased from the legacy grant money as well as gifts to the Board of Education, i.e. Achieve Financial. These laptops will be used by the math instructional support staff and middle school and elementary school students at risk in math. Ms. Klebart reported final interviews have been completed for the data specialist clerk positions.

 

Dr. Cicchetti reported on his attendance at the UpBeat Expo, thanking the students for all they do for the greater Berlin community as well as Alice Mitchell for her coordination. Dr. Cicchetti reported on his attendance at the football banquet last week, noting the exceptional tone of the banquet and character of the team. Dr. Cicchetti reported on his opportunity to visit one of the high school band rehearsals, crediting the students on their focus as they prepare for the January 9 concert. Dr. Cicchetti reported on his opportunity to read to one of the first grade classes at Hubbard School.


Mr. Brochu reported on the Board’s opportunity to meet with all the administrators to discuss the Board’s goals and indicators of success, noting it was a wonderful opportunity to work with them. Mr. Brochu reported on his attendance at Hubbard School’s open house last Thursday. Mr. Brochu encouraged Berlin’s citizens to vote tomorrow regarding the capital improvement bond.


III. STUDENT PRESENTATION – BERLIN HIGH SCHOOL


Ruth Kidwell, teacher of English and Chris Wolfe, teacher of Technology Education, provided a brief overview of the Broadcast Journalism course; a team-taught, interdisciplinary course taught between the Technology Education department and the English department. Students recently worked on an interdisciplinary project between their own class (Broadcast Journalism), a Family and Consumer Sciences class (Playschool program), and the Berlin Fire Department. Students in attendance were Chris Sargis, Alyssa Mazzarella, Liz Allocca, Ani Hovhannisyan, Kevin Moss, Rachel Miller and Samantha Smolicz. The students worked in four areas: WERB radio, TV studio, handouts for younger students (developed coloring book), and production skills.


IV. SPECIAL PRESENTATIONS

A. “Friend of Berlin Schools” Award – Holly Comstock – Hubbard School


The “Friend of Berlin Schools” awards are awarded annually to those volunteers nominated by each school’s administration, PTO’s or the community, and selected by the Board of Education for their outstanding contributions as a volunteer who has devoted time and energy to helping the children and schools of the Berlin Public Schools. This year’s recipient from Hubbard School is Holly Comstock. She was presented with a certificate of appreciation and recognition along with a book store gift card. (Holly was unable to attend the November Annual Meeting to receive her award with the other award recipients.)

B. MetLife Presentation


The Berlin Public Schools received a generous donation from MetLife. Board of Education member Anthony Recck arranged for the donation of a substantial number of copies of the book entitled The Special Needs Acceptance Book – Being a Friend to Someone with Special Needs, written by Ellen Sabin. The books will be used with individuals and groups of students in kindergarten through grade 12. This book is designed “to help children to learn to take the time, and make the effort, to understand their peers with disabilities”. The author is attempting to convey a universal message: Every child is unique and deserves to be understood and treated with kindness and respect. Psychologists and social workers across the district will use the books with students as well as share them with classroom teachers. Mr. Recck and his associate from MetLife presented the books to Margaret Butler, Director of Pupil Personnel Services, who thanked MetLife for their generous contribution to the school system.


From 7:44 p.m. to 7:53 p.m. a short recess was held.


V. REORGANIZATION

  1. Annual Election of Officers


Mr. Brochu reconvened the meeting. The election of officers shall be conducted in accordance with State Statute 10-218. Elections shall be in open session. Board of Education past practice has been that elections are carried out using signed ballots. Also, according to Policy BCB, officers shall be elected from the Board, “…each of whom shall be elected by majority ballot.”


  1. President: Ms. Erickson nominated Mr. Brochu. The Superintendent collected the signed ballots and announced that Mr. Brochu was unanimously affirmed, 7-0.

  1. Secretary: Mr. Richards nominated Ms. Hartel. The Superintendent collected the signed ballots and announced that Ms. Hartel was unanimously affirmed, 7-0.


  1. Revised Annual Schedule of Regular Meetings


A revised annual schedule of regular meetings was provided correcting the date of the November 2008 Annual Meeting at McGee School. The meeting will be held on November 24th.


Moved by Ms. Erickson, seconded by Mr. Recck, to approve the revision to the Annual Schedule of Regular Meetings.


FAVOR: ALL

MOTION CARRIED: 6:0


  1. Board of Education Vacancies


Mr. Brochu reported that articles have appeared in the three local newspapers and the Board has sent out press releases regarding the two Board vacancies. Candidates have until Friday, December 21, to apply. The Board has received two new applications. The Board will conduct interviews on January 7, 2008, prior to the special Board meeting that same evening.

VI. AUDIENCE OF CITIZENS


Nothing to report.


VII. CONSENT AGENDA

  1. Approval of Minutes - Regular Meeting of November 19, 2007


  1. Payment of Bills – Period ending November 30, 2007


  1. Resignation


Kristen Golimowski, teacher of pre-school/kindergarten at Emma Hart Willard School, has submitted her letter of resignation effective November 30, 2007.


Moved by Ms. O’Donnell-Moss, seconded by Mr. Recck, to approve the consent agenda as presented.


FAVOR: ALL

MOTION CARRIED: 6:0


VIII. INFORMATION AND REPORTS

A. Activity Fund Reports

    1. Berlin High School Enterprise Fund – Period ending Oct. 31, 2007

    2. Berlin Public Schools Activity Fund – Period ending Oct. 31, 2007

    3. Cafeteria Fund – Period ending Oct. 31, 2007


These reports were noted with interest.


B. Naviance College Admissions Software Program


Deborrah Ramirez, BHS Director of School Counseling, and Patricia Pires, BHS School Counselor, presented an information session and PowerPoint presentation and answered questions from the Board on the recently purchased Naviance Workspace K12 Counselor’s Office program. The Naviance Counselor’s Office allows the counselors to collect and organize students’ post-secondary plans and information. It also helps the counselors manage the counseling process; track students’ records; prepare reports and graphs; and collect data to help improve counseling outcomes. The individual student accounts allow students (1) to have access to important information and data and (2) to take greater ownership and responsibility for their post-secondary plans.


C. Indicators of Success Related to Board of Education Goals


Members of the Board’s Goals Committee provided an update on the work that has been done to develop indicators to measure the Board of Education’s goals for 2007-2012. A copy of the Indicators of Success for Board of Education Goals (Student Achievement and Communication) as proposed by the Board of Education’s Goals Committee was provided in written form. After a discussion of the

proposed indicators, the Board did reach a consensus with modifications to be made to some of the indicators. The Committee reported on the discussion that has begun concerning the Board’s Facilities and Educational Adequacy goal; however, additional conversations need to be had before the Committee can bring forward proposed indicators for those areas.

 

D. Educational Specifications for New High School – Status Report


Mr. Brochu reported on his conversation with Mayor Adam Salina. Mr. Brochu reported Mr. Salina is looking for a date in January at McGee Middle School at which time the Board of Education can make a formal presentation to the Council.


E. Technology Bond – Status Report


Director of Business Operations Roman Czuchta indicated there was nothing new to report.


IX. RECOMMENDED ACTION

A. Berlin High School 2008-2009 Program of Studies


Principal George Synnott presented to the Board of Education, for its consideration and approval, new course offerings and changes to the Berlin High School Program of Studies for 2008-09. Mr. Synnott highlighted the changes and responded to questions from Board members. A summary sheet of proposed changes accompanied the agenda. The changes were reviewed and discussed by the Leadership, Accountability, and Measurement Committee.


Moved by Mr. Richards, seconded by Mr. Puzio, to approve the new course offerings and revisions to the Berlin High School Program of Studies for the 2008-2009 school year as presented.


FAVOR: ALL

MOTION CARRIED: 6:0


B. Berlin High School Graduation Requirements - Science


Principal George Synnott presented to the Board of Education, for its consideration and approval, a change to the Berlin High School graduation requirements that will increase the required science credits from two to three, effective with the Class of 2011. This will result in the reduction of required elective credits from six to five, thereby maintaining the total required graduation credits at twenty-three. The proposed change in graduation requirements was reviewed and discussed by the Leadership, Accountability, and Measurement Committee.




Courses Current Credits Proposed Credits

English 4 4

Mathematics 3 3

Social Studies 3 3

Science 2 3

Physical Education 3 3

Cluster 2 2

Electives 6 5

Senior Writing Portfolio 0 0

Total required credits 23 23


Moved by Mr. Puzio, seconded by Ms. O’Donnell-Moss, to approve increasing the required science graduation credits from two to three and reducing the required elective graduation credits from six to five effective with the Class of 2011.


FAVOR: ALL

MOTION CARRIED: 6:0


In response to Mr. Richards’ question concerning what are “Cluster Courses,” Mr. Synnott indicated Cluster Courses are courses in Music, Art, Technology Education, Business, and Family and Consumer Sciences.


C. Textbook Adoption


Berlin High School Principal George Synnott and Assistant Superintendent for Curriculum and Instruction Rena Klebart recommended that the textbook, A Long Way Gone: Memoirs of A Soldier, by Ishmael Beah and published by Farrar, Straus and Giroux be adopted for use as part of the grade 9 Social Studies course, World and People. The recommended textbook adoption was reviewed and discussed by the Leadership, Accountability, and Measurement Committee. A copy of the Textbook Evaluation and Recommendation Form was included in the agenda packet. Mrs. Klebart indicated that the textbook adoption process is being reviewed and that a revised policy would be brought to the Board for their consideration.


Moved by Ms. Erickson, seconded by Mr. Recck, to approve the adoption of the textbook, A Long Way Gone: Memoirs of A Soldier, by Ishmael Beah, and published by Farrar, Straus and Giroux.


FAVOR: ALL

MOTION CARRIED: 6:0


X. EXECUTIVE SESSION


At 9:53 p.m., a motion was made by Mr. Recck, seconded by Mr. Puzio, to go into Executive Session to discuss the mid-year evaluation of the Superintendent of Schools.


FAVOR: ALL

MOTION CARRIED: 6:0


In attendance for Executive Session were Board members Brochu, Erickson, Hartel, O’Donnell-Moss, Puzio, Recck and Richards, along with Superintendent Cicchetti.


At 11:15 p.m., a motion was made by Mr. Recck, seconded by Mr. Puzio, to return to regular session.


FAVOR: ALL

MOTION CARRIED: 6:0

XI. ADJOURNMENT



At 11:17 p.m., the meeting was adjourned by the Board President.


Respectfully submitted,





John M. Richards, Secretary, Berlin Board of Education




(Orig 12:11 JMR/brd; reviewed by Supt 12/13/07; final JMR 1/20/08)


2008

BOE meeting minutes for 2008.

REGULAR MEETING - June 09, 2008

BERLIN BOARD OF EDUCATION

June 9, 2008

MINUTES

REGULAR MEETING

 

Attendance: Gary Brochu

Julie Erickson

Michelle Hartel

Gary Lukens

William Lutz Absent

Kathleen O’Donnell-Moss

Christopher Puzio Absent

Anthony Recck Arrived at 7:10 p.m.

John Richards

 

Also in attendance: Superintendent of Schools Dr. Michael Cicchetti; Assistant Superintendent for Curriculum and Instruction Rena Klebart; Director of Business Operations Roman Czuchta; Director of Pupil Personnel Services Margaret Butler; Director of Human Resources Joseph Costa; Principal of Hubbard School Alfred Souza; and Principal of Berlin High School George Synnott.

 

IA. CALL TO ORDER

 

Mr. Brochu called the meeting to order at 7: 04 p.m. in the Berlin High School Media Center, at 139 Patterson Way, Berlin, Connecticut. The Pledge of Allegiance was led by Senior Class President Andrew Zelek. A Moment of Silence was observed.

 

IB.SPECIAL PRESENTATIONS

Dr. Cicchetti announced Megan Sirois as Berlin Public Schools’ 2009 Teacher of the Year.

Mr. Synnott recognized the following Berlin High School students:

 

Berlin High School Recognition – Valedictorian and Salutatorian

Valedictorian – Kelly J. Foy

Salutatorian – Casey Barr Murphy

CAS Scholar Athletes – Jaime Rasmussen & Matthew DelConte

CABE Student Leadership Awards – Casey Murphy & Patrick King

Student Council 2008:

President – Mari Rauseo

Vice President – Kelly Foy

Corresponding Secretary – Rupali Patel

Recording Secretary – Elizabeth Hogan

Treasurer – Bethany Horbal

Class of 2008 Officers:

President – Andrew Zelek

Vice Presidents – Michael Baczewski and Anet Czyzewski

Secretary – Lisa Marzi

Treasurer – Alyssa Mazzarella

 

Rena Klebart, Assistant Superintendent for Curriculum and Instruction recognized the following students as distinguished senior writing portfolio authors: Kelly Foy, Michael Imundo, John Mattie, Rupali Patel, Lauren Pucci, Garrison Schmitt and Peter Smith. The following students were recognized as commended authors: Danielle Berube, Molly Clarke, Meghan Conway, Christina DeSimone, Alexander DiMitruck, Catherine Heslin, Hilary Little, Haley Nemeth, Medha Patel, Adrian Riley, Nicholas Rubinowski, Marisa Savic, Kaley Skoglund, Krista Sullivan, Allison Thurston, Kimberly Tynik and Fan Zhou. Authors Danielle Berube, Alexander DeMitruck, John Mattie and Medha Patel read their portfolio pieces to the Board and audience.

 

At this time, item IV. Personnel was moved up in the agenda. Hearing no objection, the item was addressed.

 

IV. PERSONNEL

Appointment – Berlin High School Assistant Principal

 

Dr. Cicchetti recommended Janet Parlato as the candidate for the Assistant Principal position at Berlin High School.

 

Moved by Ms. Erickson, seconded by Ms. O’Donnell-Moss, that the Board of Education appoint Janet Parlato to the position of Assistant Principal of Berlin High School, effective August 1, 2008.

 

FAVOR:      ALL  

MOTION CARRIED:  7:0; including President Gary Brochu

 

From 7:41 p.m. to 8:06 p.m. a short recess was held for refreshments and to informally meet the award recipients, and their family and friends.

 

II. BOARD AND ADMINISTRATIVE COMMUNICATIONS

 

Ms. Erickson, on behalf of the Board, announced that Board member Christopher Puzio and his wife have become parents to a baby boy, Cody Christopher Puzio.

 

Ms. O’Donnell-Moss reported on her attendance at the Pops Concert on Wednesday, June 4, 2008, at the Berlin High School. Ms. O’Donnell-Moss reported on her attendance at the UpBeat town-wide picnic on Thursday, May 29, 2008, noting the students did a fabulous job setting up, cleaning up and serving.

 

Mr. Richards reported on his attendance, along with Dr. Cicchetti and Mr. Czuchta, at the Town Council’s meeting on June 3, 2008 wherein they went into Executive Session. Mr. Richards reported at the recent Public Building Commission meeting the RFQ (Requests for Qualifications) and RFP (Requests for Proposals) for architectural services were approved. Mr. Richards reported on the Resources and Capacity-building Committee meeting held this evening, which will be addressed later in the agenda.

Ms. Butler reported on the professional development program that will be held on June 24, 2008 wherein John M. Hintze, Assistant Professor at the University of Massachusetts Amherst, will present to staff members on Response to Intervention (RTI).

 

Mr. Czuchta updated the Board with regard to the shared software program with the Town and Board of Education, reporting the software program BudgetSense developed by UniFund, LLC has been approved by the Town Council.

 

Ms. Klebart reported on her attendance, along with Sean Cavanaugh, at CREC’s Assessment Data Council Workshop on June 4, 2008.

 

Dr. Cicchetti reported on his attendance at the Pops Concert on Wednesday, June 4, 2008, at the Berlin High School. Dr. Cicchetti reported on the reception held to honor retirees in the District, acknowledging the years of service they have provided to the District in educating the youth of Berlin. Dr. Cicchetti shared with the Board a letter received from The Connecticut Association of Schools wherein on June 5, 2008 Brian Plona was recognized as the state-wide winner for his March Madness 2008 Challenge at McGee Middle School. Dr. Cicchetti updated the Board with regard to the heat situation at the high school and plans for a possible early closing on Tuesday, June 10.

 

Mr. Brochu reported on his attendance at the reception held to honor retirees in the District and thanked Mr. Richards and Ms. Erickson for also attending. Mr. Brochu reminded the Board a member is needed for the Elementary Principal position search at Willard School. Mr. Brochu reminded the Board that Sunday, June 22, 2008, is the high school graduation and Monday, June 23, 2008, is the McGee eighth grade promotion ceremonies. Mr. Brochu reported this Thursday is the last session of the three evening work sessions that CABE, along with the Connecticut State Department of Education, put together as a result of the work completed by an individual consultant who reviewed twelve at-risk schools in the state. Mr. Brochu congratulated Dr. Cicchetti’s daughter on graduating from high school last Friday.

 

III. AUDIENCE OF CITIZENS

 

Dr. David Roccapriore of 58 Summit Wood Drive, Berlin, Connecticut, reported he was in attendance at this evening’s Board meeting along with three scouts who are working on the Citizenship in the Community merit badge.

 

V. CONSENT AGENDA

  1. Approval of Minutes

    1. Regular Meeting of May 27, 2008

 

    1. Special Meeting of May 27, 2008

 

  1. Resignations

 

Abby Hall, teacher of English for Speakers of Other Languages (ESOL) and K-12 department head at Berlin High School, has submitted her letter of resignation to be effective June 30, 2008.

 

Joshua Richards, school psychologist at Berlin High School, has submitted his letter of resignation to be effective June 30, 2008.

 

Hannah Ruede, teacher of science at Catherine M. McGee Middle School, has submitted her letter of resignation to be effective June 30, 2008.

 

Kimberly Waldron, teacher of grade 4 at Richard D. Hubbard School, has submitted her letter of resignation to be effective June 30, 2008.

 

  1. Payment of Bills – Period ending May 31, 2008

 

  1. Transfers

 

Roman Czuchta, Director of Business Operations, provided a sheet of transfers that represent year end adjustments to accounts.

 

  1. Overnight Field Trip Requests – UpBeat – Camp Woodstock

1. Junior/Senior Peer Leadership Weekend, September 13-14, 2008

2. Advanced Peer Leadership Training Weekend, March 13-15, 2009

3. Peer Leadership Training Weekend, May 15-17, 2009

4. Great Escape Training Workshop, June 4-5, 2009

 

Moved by Ms. O’Donnell-Moss, seconded by Mr. Lukens, to accept the consent agenda as presented.

 

FAVOR:      ALL  

MOTION CARRIED:  6:0

 

VI. INFORMATION AND REPORTS

  1. Activity Fund Reports

    1. Berlin High School Enterprise Fund – Period ending April 30, 2008

    2. Berlin Public Schools Activity Fund – Period ending April 30, 2008

    3. Cafeteria Fund – Period ending April 30, 2008

 

These reports were noted with interest.

 

B. Educational Specifications for the New High School – Status Report

 

Director of Business Operations Roman Czuchta reported at the recent Public Building Commission meeting the RFQ (Requests for Qualifications) and RFP (Requests for Proposals) for architectural services were referred to the Town Attorney for review. Mr. Czuchta reported he received an email this date advising an advertisement will go out tomorrow for the RFQ and RFP.

 

  1. Technology Bond – Status Report

 

Director of Business Operations Roman Czuchta reported the contract with Fiber Tech has been signed and sent for processing through on Fiber Tech’s end. Mr. Czuchta updated the Board on the rewiring project at Willard School.

 

  1. Policy Revision – First Reading

Presented for the Board’s review and consideration are six policies, some of which have accompanying regulations.  While the regulations do not require Board approval, they were included so that Board members have a better understanding of how the policies will be administered.  The policies were reviewed and discussed by the Leadership, Accountability, and Measurement Committee and by the Resources and Capacity-building Committee.

    1. Policy EEA/EEAA – Transportation

 

Presented for Board review was a recommended revision for the transportation policy. The revised policy replaces the old EEA/EEAA, EEAG and Operational Guidelines for Student Transportation. There are no substantive changes in the policy. Some of the items in the old policy were more administrative and were moved to the policy regulations, which are presented for informational purposes only and do not require Board approval. The policy has been reviewed by the Board’s attorney and by the Resources and Capacity-building Committee.

 

    1. Policy GBH - Prohibition on Recommendations for Psychotropic Drugs

 

In accordance with Conn. Gen. Stat. 10-212b, the Board of Education prohibits school personnel from recommending or requiring the use of psychotropic drugs for any student. This new policy provides definitions and procedures for guidance on how to comply with the statute. The policy has been reviewed by the Board’s attorney and by the Leadership, Accountability, and Measurement Committee.

 

    1. Policy GCEA - Employee Use of the District’s Computer Systems

 

The revisions to this policy, and its accompanying regulations, update our previous policy and regulations which were adopted in 2000. The material change includes language which will give guidance to the Board of Education on restricting approved “incidental personal use” of the District’s computer systems by our employees. The policy has been reviewed by the Board’s attorney and by the Leadership, Accountability, and Measurement Committee.

 

    1. Policy GCQAB - Private Tutoring

 

Presented for Board review was a recommended policy regarding private tutoring by staff members of the Berlin Public Schools. The policy clearly defines private tutoring as a business arrangement between the tutor and the client. The policy also establishes provisions for Berlin Public Schools certified staff members who work privately as academic tutors. The policy was developed with significant input from Cabinet members and the Administrative Council. The policy was also discussed in detail at the June 3 meeting of the Leadership, Accountability, and Measurement Committee.

 

    1. Policy GCEB - Retention of Electronic Records and Information

 

As boards of education increasingly rely on the use of computer networks and electronic communication to conduct school operations, questions continue to arise governing the obligations of boards of education to maintain and preserve electronic data. This new policy and its accompanying regulations were drafted to assist

the District in managing issues related to the use and retention of electronic records. These documents are intended to supplement the existing Student Records policy with respect to these issues. The policy has been reviewed by the Board’s attorney and by the Leadership, Accountability, and Measurement Committee.

 

    1. Policy GCEBA - Holds on the Destruction of Electronic Information and Paper Records

 

This new policy and accompanying regulations are intended to provide guidance to boards of education facing litigation. Specifically, these documents outline the obligations of a school district to preserve all relevant documents, including electronically stored information, pertaining to pending litigation. Included with the policy, and regulations, is a sample memorandum to relevant employees placing a “hold” on all relevant information documents in the event of litigations. The policy has been reviewed by the Board’s attorney and by the Leadership, Accountability, and Measurement Committee.

 

E. Administrative Regulations: Restraint and Seclusion of Persons at Risk – JFH-R

 

Public Act 07-147 requires that school districts follow specific procedures regarding restraint and seclusion of students in order to comply with Connecticut State Statutes Sections 46a-150 through 46a-153, 10-76b, and 10-76d. Regulations have been developed that define “person at risk, physical restraint, life threatening physical restraint, and seclusion.”  Ms. Margaret Butler, Director of Pupil Personnel Services, submitted these regulations for the Board’s consideration. At this first reading, Ms. Butler provided the Board with a revised copy of the regulations, concerning the following section: II. Procedures for Physical Restraint of Persons at Risk Item D (page 2). The original language read, “Providers and assistants must explore all less restrictive alternatives prior to using physical restraint for a person at risk.” In response to a Board member’s concern over this wording when discussed at the Leadership, Accountability, and Measurement Committee, the Board’s attorney suggested the following revised language: “Providers and assistants must explore all less restrictive alternatives that are reasonably appropriate under the circumstances prior to using physical restraint for a person at risk.” Ms. Butler is requesting the Board consider approving the later. Forms contained within the regulations will provide a systematic way for teachers and administrators to document necessary restraints and seclusions within the school setting and for the director of pupil personnel services to prepare required state reports concerning these actions. Since these are regulations, and not policy, there is no formal Board action required; however, these regulations will come back to the Board on June 23, 2008 for a further discussion, specifically surrounding the language in Section II.

 

VII. RECOMMENDED ACTION

Textbook Adoptions for 2008-09

 

Accompanying the agenda was a summary list of those textbooks recommended for adoption for the 2008-09 school year. Also enclosed was a textbook recommendation form for each of the textbooks. Ms. Klebart provided the Board with a revised Textbook Adoption Form for the textbook Chemistry: Principles and Reactions; this revised form had a more current copyright date of 2008. Members of the Leadership, Accountability, and Measurement Committee reviewed the textbook recommendations at their June 3 meeting. The textbook recommendations were also reviewed and discussed by the department chairpersons at the Council for Curriculum Development and Implementation meeting on May 27. Ms. Klebart also provided an overview of the comprehensive process that was used for adoption of summer reading textbooks. The books were available for review by Board members in the library conference room at central office.

 

Moved by Ms. O’Donnell-Moss, seconded by Mr. Lukens, that the recommended textbooks, as presented, be adopted for use effective with the 2008-09 school year.

 

FAVOR:      ALL  

MOTION CARRIED:  7:0; including President Gary Brochu

 

Ms. Hartel commented that she loves every single textbook recommended for adoption for summer reading for the 2008-09 school year. In response to Ms. Hartel’s question if the administration is prepared for parents coming back to the Board concerning the recommendations i.e. The Kite Runner, which Ms. Hartel deems totally appropriate, Ms. Klebart responded students and parents will be provided with the rationale for the book’s selection and its link to the course curriculum objectives, which will be an informative piece for parents whose first step will be to contact Principal George Synnott.

 

VIII. ADD ITEM TO THE AGENDA CONCERNING PERSONNEL

 

Moved by Mr. Richards, seconded by Ms. Erickson, to add an agenda item regarding personnel in regards to staffing for the fall in particular the Math Instructional Support position.

 

FAVOR:     ALL  

MOTION CARRIED:  6:0

 

A discussion took place regarding the hiring of an additional 0.6 FTE Math Instructional Support Teacher. Mr. Richards noted that at the time the Board approved the operating budget for the 2008-2009 school year, retirements savings were estimated at $180,000. This amount has, in fact, exceeded the Resources and Capacity-building Committee’s estimate, and at this point, is approximately $240,000; therefore, the Committee is at a position to recommend that the administration move forward with the hiring of an additional 0.6 FTE Math Instructional Support Teacher as well as fulfilling the two athletic stipend positions.

 

Dr. Cicchetti indicated that while the original budget request was for a 1.0 FTE Math Instructional Support Teacher, the addition of a 0.6 FTE teacher would allow the District to provide full-time math instruction support at McGee and 0.8 FTE math instructional support at both Willard and Griswold. Hubbard School will continue to be supported by Kara Watson, District Math Coordinator for K-8, who spends approximately 0.4 FTE of her time providing math support.

 

Moved by Mr. Richards, seconded by Mr. Lukens, to authorize the Superintendent to hire an additional Math Instructional Support Teacher at the 0.6 FTE level and the Assistant Men’s Swim Coach and Assistant Cross Country Coach at Berlin High School.

 

FAVOR:     ALL  

MOTION CARRIED:  6:0

 

IX. ADJOURNMENT

 

Moved by Mr. Recck, seconded by Mr. Lukens, to adjourn the meeting at 9:10 p.m.

FAVOR:      ALL  

MOTION CARRIED:  6:0

 

Respectfully submitted,

 

 

 

Michelle Hartel, Secretary, Berlin Board of Education

 

 

 

 

REGULAR MEETING - January 28, 2008

BERLIN BOARD OF EDUCATION
January 28, 2008
MINUTES
REGULAR MEETING

Attendance:      Gary Brochu          
        Julie Erickson         
        Michelle Hartel
        Gary Lukens
        William Lutz     
        Kathleen O’Donnell-Moss     
        Christopher Puzio
        Anthony Recck                Arrived at 7:47 p.m.             
        John Richards     

Also in attendance:  Superintendent of Schools Dr. Michael Cicchetti; Assistant Superintendent for Curriculum and Instruction Rena Klebart; Director of Business Operations Roman Czuchta; Director of Pupil Personnel Services Margaret Butler; Director of Human Resources Joseph Costa; and Supervisor of Special Education Linda Holian.

I.    CALL TO ORDER

Mr. Brochu called the meeting to order at 7:08 p.m. in the Board of Education (“the Board”) meeting room at 238 Kensington Road, Berlin, CT.  

II.    BOARD AND ADMINISTRATIVE COMMUNICATIONS

Ms. Hartel reported on the Leadership, Accountability and Measurement Committee meeting held this evening.

Mr. Richards reported on the Statement of Need that was submitted to the Town Manager and Town Council on January 24, 2008.  Mr. Richards thanked the administration for delivering the information the Board requested for the high school, Ms. Hartel for her presentation of the educational specifications and Mr. Brochu for the chronology.  

Ms. Klebart reported on her invitation to present at CREC’s Curriculum Council regarding current trends and teacher evaluations wherein Berlin’s new professional growth and evaluation instrument was presented to the Council.  

Mr. Czuchta reported on the competitive State grant Berlin received related to Homeland Security to make all of the school buildings keyless entry.   Mr. Czuchta noted that the Town has to up-front the money and then be reimbursed from the State.  Mr. Czuchta is waiting for official notification from the State along with some more definitive direction on how the money is spent and the timeframe.  

Ms. Butler reported on the preschool screening, which took place this past Friday and Saturday wherein 127 students were screened.

Mr. Costa reported on his preparation for spring recruitment and planned participation in three career upcoming fairs.

Dr. Cicchetti further reported on the recruitment process, the software program that Mr. Costa and Mr. Czuchta are looking at with a consultant and the discussion he had this date concerning the CEU software.

Mr. Brochu reported on his attendance at the preschool screening this Saturday.  Mr. Brochu encouraged the Board to attend Commissioner of Education, Dr. Mark K. McQuillan’s presentation on secondary school reform Thursday evening at CREC.  Mr. Brochu reminded Board members that March 12 is CABE’s A Day on the Hill.  Mr. Brochu thanked the administration and Board members for all the efforts put forth for last Thursday’s presentation to the Town Manager and Town Council concerning the Statement of Need for the new high school.

III.    AUDIENCE OF CITIZENS

Nothing to report.

IV.    CONSENT AGENDA
A.Approval of Minutes – Special Meeting of January 16, 2008  

B.Resignations

Linda Rushlow, teacher of kindergarten/pre-school at Emma Hart Willard School, has submitted her letter of resignation effective January 24, 2008.  

Kevin Carubia, teacher of music at Emma Hart Willard School and Mary E. Griswold School has submitted his letter of resignation to be effective June 30, 2008.

Moved by Mr. Richards, seconded by Ms. O’Donnell-Moss, to approve the consent agenda as presented.

FAVOR:  ALL
MOTION CARRIED:  6:0

V.      INFORMATION AND REPORTS
    A.    Educational Specifications for New High School – Status Report

Director of Business Operations Roman Czuchta reported on the Statement of Need that was submitted to the Town Manager and Town Council on Thursday, January 24, 2008.  Mr. Czuchta reported the next Town Council meeting is February 5, 2008, and he is unaware if this will be on the Council’s agenda.  Mr. Czuchta reported time is critical in delivering the education specifications to the Building Commissioner.  Mr. Czuchta reported on the change in legislation regarding the hiring of an architect.  

    B.    Technology Bond – Status Report

Director of Business Operations Roman Czuchta reported the Town-Wide Technology Committee met last Wednesday with its consultant, Dr. Steven Arnoff.  The presentation was in two parts:  (1) the existing technology infrastructure; and (2) the IPT system for the Town and the Board of Education.  After a lengthy discussion, it was the consensus of the Committee to move forward with the infrastructure piece of the Technology Bond as that is what is needed now.  Mr. Czuchta provided a budget sheet to the Board concerning what is necessary for WAN connectivity.  Mr. Czuchta noted that the figures on his handout will be adjusted for additional wiring at Willard to be compatible with Hubbard and Griswold and also additional funds for anticipated electrical work and HVAC system work.  Dr. Arnoff is to provide an updated budget sheet for the Committee’s submission to the Town Council on February 5, 2008.

From 7:33 p.m. to 7:35 p.m. a short recess was held.  


VI.    2008-2009 PROPOSED BUDGET PRESENTATION
    A.    Special Education Budget
Ms. Butler’s presentation was organized around the budget priorities, with all of the proposals connected to student learning and to support the efforts on behalf of continuance improvement.  She presented the Board with an overview of her department discussing the services offered and the students receiving special education through her department.  At the end of her presentation, she provided a handout, which provided the Board with the number of students participating in special services programs/school year 2007-2008; students by exceptionality; out-of-district tuition:  historical perspective; and excess cost.  She discussed the enrollment ratios of students to teachers, the number of students served in each capacity participating in special services programs and related services for the current school year compared to last year.  
Staffing:  One of Ms. Butler’s requests is a .5 Special Education Teacher at Griswold Elementary School.  Currently, there are 3.5 special education teachers at Griswold, assigned to teach sixty-three students, six of which are diagnosed with autism, a seventh is arriving next year as well a student with significant cognitive language and health concerns.   Griswold is anticipating an increase in the number of students as well as the complexity of the disabilities.
Ms. Butler discussed the Distribution of Students by Exceptionality Code.  The most prevalent disability in the District is Speech and Language with 134 students.  Ms. Butler noted that the District continues to see students with a complexity of disorders and attempts to keep students in their general environment as much as possible.  
Student Support:  Ms. Butler is requesting a 1.0 Social Worker.  Currently there is no elementary level social worker who can provide therapeutic intervention to the elementary school students.  Ms. Butler remarked this is the third year requesting this position.    
Special Education tuition is a major category of student support and comprises a big part of the budget.  Ms. Butler discussed the out-of-district tuition as outlined in her handout for the school years 1988-89 through the present.  In 1988–89, 12% of the special education population was placed in out-of-district facilities compared with 3.5% for the current school year, with twelve students placed by Berlin and three placed by parent and the State.  Ms. Butler discussed the out-of-district tuition for two students placed in magnet schools.  She noted that the District has been able to expand its local resources in order to take care of these students.  She reported on the range of tuitions being paid now, the least expensive being approximately $2,650 for a placement at Bristol Tech, and the most expensive being $182,233 for a placement at Perkins School for the Blind in Massachusetts.  Tuition is based on the complexity of the disability and the needs of the students.  The budget Ms. Butler is presenting is based on an anticipated 17 students to be out-of-district.  

Ms. Butler noted that another big expense in the area of student support is the outside specialist account, which covers neurological, medical, neuropsychological, psychiatric, substance and reading evaluations as well as consultants that come into the District.   

Teaching and Learning:  Ms. Butler noted that Professional Development is essential for the pupil services department.  The staff cooperates with the Professional Development that happens throughout the District, but the staff needs support to enhance learning experiences in terms of learning specific techniques and strategies for students with disabilities.  Ms. Butler noted she is working to tie Special Education Professional Development to the experiences that all teachers are having across the school District; therefore, what is occurring is a general education/special education offering for our staff.  Ms. Butler also spoke of the Curriculum Development that occurs during the summer and its usefulness.

Technology:  Ms. Butler noted that the Assistive Technology in the District has become very sophisticated.  Her team is trained by the State as well as having participated in national level training and use very advanced software programs.  Some students require very specialized technology as part of their IEPs.  The assistive technology team trains other staff within the District to be able to use these devises and programs in their classrooms.  The team consists of an occupational therapist and a fifth grade classroom teacher.  Ms. Butler indicated equipment is becoming outdated.  Computers need to be replaced earlier than anticipated.  

Facilities:  Ms. Butler discussed the space challenges for special education, preschool/kindergarten learning centers, and occupational and physical therapy.     

Ms. Butler discussed the department’s capital equipment needs, which she noted are essential to the operation of the program.  Ms. Butler indicated that there are no longer any monies available in the Federal grant to cover equipment and is now relying on the Capital Equipment Budget to purchase  required materials.
   
    B.    Curriculum and Instruction Budget

Ms. Klebart presented to the Board the Curriculum and Instruction Budget.
 
Student Support:  In support of the Board’s request for additional information regarding the student support requests for the Math Instruction Support Teacher, Remedial Reading/Writing Teacher and Reading Instruction Support Teacher, Ms. Klebart provided the Board with a chart, which she discussed, showing the current level of service for reading and math and the projected level of service with these additional positions for each school.  

Math Instructional Support Teacher:  The Math Instruction Support Teacher would provide full-time math instructional support at McGee, with an increase at each of the elementary schools.   

Remedial Reading/Writing Teacher:  At present, the high school and middle school each have 1.5 reading teachers to support their at-risk readers.  This 1.0 Remedial Reading/Writing Teacher would allow for two full-time teachers at the high school and middle school to support their at-risk readers.

Reading Instructional Support Teacher:  Currently, the two largest elementary schools are each assigned one principal and one assistant principal.  The present schedule allocates .5 of the assistant principals’ time to reading instructional support and .5 of their time to administration responsibilities.  Given the current enrollments and the responsibilities of the administrative team in terms of staff supervision and evaluation, ongoing support to continuous improvement work, and student supervision, it is imperative that the assistant principal be allowed to fully devote their administrative work in these areas.  This additional reading instructional support teacher would be split between Griswold and Willard and would be directly responsible for remedial instruction for Berlin’s most at-risk students.  

In response to Mr. Brochu’s question concerning where the funding for a .5 Reading Instruction Support Teacher at Willard is coming from as noted on the chart Ms. Klebart provided, Dr. Cicchetti responded it is an reallocation of paraprofessional money.  

Kindergarten Paraprofessionals:  As the literacy curriculum is implemented and differentiated instruction is provided to kindergartners, it is essential that kindergarten teachers be able to provide small group literacy instruction to students who come to school with a wide range of experiences.  

Teaching and Learning:  Ms. Klebart indicated Professional Development Funding is significant to the accomplishments of the District.  She provided the Board with an overview of Professional Development activities that have been offered since the beginning of the school year.  The continuous improvement work that is ongoing in the District requires a commitment to professional growth opportunities for teaching staff, administrators and Board of Education members.  

Curriculum Development Funding will support the work of the vertical teams as they review existing curriculum and best practices and subsequently make recommendations for curriculum revisions and writing.  

Duty Professionals will assume non-teaching supervisory responsibilities, allowing administrators to schedule additional grade-level and department common planning time.  Teachers will gain time for professional collaboration and communication, reducing teacher isolation and increasing opportunities for teams to analyze student work and develop model lessons based on shared experiences and best practices.

    C.    District-wide Non-instructional Programs

Mr. Czuchta reported that the salary accounts represent approximately 71% of the total Operational Budget; fringe benefits account for another 13%; and contractually negotiated general wage increases include 2.9% for teachers, 3.0% for paraprofessionals, 3.5% for clerical and custodian staff and 3.5% for administrators.  The ESOL Tutor account has been increased substantially ($53,000) to more accurately reflect services required to address the needs of Berlin’s ESOL population. The Substitute Teacher salary accounts have increased by approximately $20,000 to reflect a proposed daily rate increase for the next year ($5 per day).  Medical insurance is the largest driver in the Fringe Benefits Budget.  Preliminary information given to the District and the Town, from Anthem Blue Cross, projects a rate increase of 8.6%.  The actual budget impact is lessened to 2.3% ($85,756) because of increased Premium Cost Sharing percentages as well as lower than anticipated rate increases for this year tied directly to negotiated plan changes.  This fiscal year, premium cost sharing payments by employees are projected to be $538,900 or 13.5% of total premiums.   

With regard to the Utilities Budget, the electric budget reflects no overall increase over the current year’s amount.  Effective January 1, 2007, the generation rate paid will be locked in for five years through the Region 15 Consortium Bid; however distribution and Federal charges are subject to change.  The natural gas budget is based on average usage levels and a $1.64/ccf cost.  The current cost is approximately $1.46.  In 2007–2008, the budgeted amount was $1.56 per ccf.  The telephone rates are not expected to increase.  Water rates will increase approximately 53% July 1, 2008.  

The increase in the transportation budget for 2008-2009 reflects anticipated daily bus rate increases and higher fuel costs.  Mr. Czuchta indicated negotiations are continuing with New Britain Transportation.  In 2005-2006 Berlin’s per pupil expenditure for transportation was $486, which continues to be low as compared to $517 for the DRG and $558 for the State.   

Mr. Czuchta provided the Board with the budget highlights, Berlin Public Schools 2008 – 2009 budget totals, District Computers Years in Operation and Berlin Board of Education Capital Equipment Requests Historical Data.  With regard to the Board’s Capital Equipment handout, at Mr. Brochu’s request, Mr. Czuchta will confirm figures for certain years.  

    D.    Board of Education Overall Review

The next meeting will take place on February 11, 2008 for the adoption of the budget.  Mr. Brochu noted that the Resources and Capacity Building Committee would meet on Wednesday, January 30, 2008 to continue review of the budget.  Mr. Brochu requested that if anyone needs additional information, materials or has questions, to please let Dr. Cicchetti know and he will coordinate getting information back from the Administrative Team.

VII.    ADJOURNMENT

Moved by Mr. Recck, seconded by Ms. Erickson, to adjourn the meeting at 10:27 p.m.
 
FAVOR:         ALL  
MOTION CARRIED:   8:0

Respectfully submitted,



Michelle Hartel, Secretary, Berlin Board of Education

Special Meeting Minutes - January 07, 2008 (5pm)

BERLIN BOARD OF EDUCATION
January 7, 2008
MINUTES
SPECIAL MEETING

 

Attendance: Gary Brochu

Julie Erickson

Michelle Hartel

Kathleen O’Donnell-Moss (arrived at 5:20 p.m.)

Christopher Puzio

Anthony Recck

John Richards

 

Also in attendance: Superintendent of Schools Dr. Michael Cicchetti

 

I. CALL TO ORDER


Mr. Brochu called the meeting to order at 5:02 p.m. in the Board of Education (“the Board”) meeting room at 238 Kensington Road, Berlin, CT.

 

II. INTERVIEWS FOR BOARD OF EDUCATION CANDIDATES

 

Interviews were held with four candidates to fill two vacant positions on the Board of Education. These positions are to be filled for the remainder of this year’s Board term. The candidates interviewed were Ila Sunshine, Gary Lukens, Gus Viteri and William Lutz.

 

III. EXECUTIVE SESSION

 

At 7:12 p.m., a motion was made by Mr. Richards, seconded by Mr. Puzio, to go into Executive Session to review results of interviews of candidates for Board of Education vacancies. Also in attendance was Dr. Michael Cicchetti.

 

FAVOR: ALL

MOTION CARRIED: 7:0

 

At 7:57 p.m., a motion was made by Ms. Erickson, seconded by Mr. Recck, to leave Executive Session with Action Recommended for Special Board Meeting scheduled to be held immediately after this Special Meeting.

 

FAVOR: ALL

MOTION CARRIED: 7:0

 

IV. APPOINTMENT AND ANNOUNCEMENT OF SUCCESSFUL CANDIDATES

 

At 7:58 p.m., a motion was made by Mr. Richards, seconded by Mr. Puzio, to appoint William Lutz and Gary Lukens to the Berlin Board of Education to complete vacant terms until the next election in 11/08.

 

FAVOR: ALL

MOTION CARRIED: 7:0

 

V.ADJOURNMENT

 

Moved by Mr. Recck, seconded by Ms. Erickson, to adjourn the meeting at 8:01 p.m.

 

FAVOR: ALL

MOTION CARRIED: 7:0

 

Respectfully submitted,

Michelle Hartel, Secretary, Berlin Board of Education

 

Special Meeting Minutes - January 07, 2008 (8:11pm)

BERLIN BOARD OF EDUCATION

January 7, 2008

MINUTES

SPECIAL MEETING

 

Attendance: Gary Brochu

Gary Lukens (non-voting)

Julie Erickson

Michelle Hartel

William Lutz (non-voting)

Kathleen O’Donnell-Moss

Christopher Puzio

Anthony Recck

John Richards

 

Also in attendance: Superintendent of Schools Dr. Michael Cicchetti; Assistant Superintendent for Curriculum and Instruction Rena Klebart; Director of Business Operations Roman Czuchta; Director of Pupil Personnel Services Margaret Butler; and Director of Human Resources Joseph Costa.

 

I. CALL TO ORDER

 

Mr. Brochu called the meeting to order at 8:11 p.m. in the Board of Education (“the Board”) meeting room at 238 Kensington Road, Berlin, CT.

 

II. 2008-2009 SUPERINTENDENT’S PROPOSED BUDGET PRESENTATION

 

Superintendent Cicchetti presented his proposed 2008-09 budget to the Board, which was distributed to all present. Dr. Cicchetti noted that his cover letter in the budget document provides pertinent information for understanding the budget request. He believed the past three years’ budgets allowed the Board to convey the priorities and vision for the district in addition to the numbers. The presentation was guided by the budget priorities that were identified this fall by the Board and Administrative Council; these were all linked in some way to the continuous improvement work that is ongoing in the district. This was the first overview of the budget. Dr. Cicchetti recognized and thanked the administration team and staff in each of the schools and also recognized significant support from Roman Czuchta, Margaret Butler, Rena Klebart and Joseph Costa.

 

Dr. Cicchetti reported that the proposed budget has an overall increase of $2,108,688 or 6.14% from last year, which represents a 4.93% increase to maintain the current level of services and a 1.21% increase for new staff/programs. The proposed budget reflects what he feels are priority needs for improving student achievement and success, which is the Board’s overall goal focus area. Dr. Cicchetti outlined the components of the increase in the Operational Budget to maintain the current level of services. Dr. Cicchetti reported that the major budget drivers are contractual obligations for certified and non-certified staff; tuition; and benefit costs associated with collective bargaining agreements. Special education tuition costs are expected to increase by approximately $100,000. Mandated magnet school tuitions are anticipated to add another $40,000 to the budget. This increase is a result of June 2007 legislation that now requires all school districts to fund tuitions for students who choose to attend a magnet school rather than one of the Berlin Public Schools. This year’s small increase of .067% in utilities is due largely to Mr. Czuchta working with the Town to lock in electrical generation rates for five years in 2006.

 

Dr. Cicchetti reviewed the New Staff/Programs Requests – originally a 1.830% increase that was offset by approximately $213,445 in funds through reassignment and reallocation of existing staff, grants, and anticipated retirements, which represents a net 1.209% increase to the budget. Dr. Cicchetti noted the prior two years’ offsets indicating, along with the current offsets, a total of almost $700,000 has been identified to use differently to support some of the new staffing programs over the past three years.

 

Using the budget priorities as a framework, Dr. Cicchetti reviewed each of the new staff/program requests as they relate to the budget priorities. Enrollment projections were reviewed as they related to staffing requests.

 

Dr. Cicchetti noted that the gap between Berlin’s per pupil spending and the State average per pupil spending is $1,246. In order for Berlin to meet the State “average” for per pupil spending, an additional $4.07 million would need to be added to the budget. This would equate to an additional 11.6% increase above and beyond the 6.14% requested. Dr. Cicchetti noted that Berlin’s NCEP rank is 123 out of 169 towns, while Berlin’s wealth rank is 82 out of 169 towns. This data indicates that Berlin has the capacity to fund education higher than its current level.

 

As the Board moves forward in their budget development process, they will have individual presentations from the elementary, middle school and high school principals, as well as Mrs. Klebart on teaching and learning; Mrs. Butler on special education; and Mr. Czuchta on operations and non-instructional programs. These presentations will allow more in-depth discussion and questions. The Board’s Resources and Capacity Committee will meet following those presentations to review the budget requests and develop a recommendation for the full Board for the February 11 meeting. Dr. Cicchetti, on behalf of the entire administrative team, conveyed his support of the Board in providing information that would help them finalize their 2008-09 budget for submission to the Town.

 

III. ADJOURNMENT

 

Moved by Mr. Recck, seconded by Mr. Puzio, to adjourn the meeting at 8:50 p.m.

 

FAVOR: ALL

MOTION CARRIED: 6:0

 

Respectfully submitted,

Michelle Hartel, Secretary, Berlin Board of Education

 

Special Meeting Minutes - January 16, 2008

SPECIAL MEETING

BERLIN BOARD OF EDUCATION
January 16, 2008
MINUTES
SPECIAL MEETING


Attendance: Gary Brochu
Julie Erickson
Michelle Hartel
Gary Lukens
William Lutz Departed at 7:47 p.m.
Kathleen O’Donnell-Moss
Christopher Puzio Arrived at 7:14 p.m.
Anthony Recck Departed at 8:25 p.m.
John Richards

Also in attendance: Superintendent of Schools Dr. Michael Cicchetti; Assistant Superintendent for Curriculum and Instruction Rena Klebart; Director of Business Operations Roman Czuchta; Director of Pupil Personnel Services Margaret Butler; Director of Human Resources Joseph Costa; Principal of McGee Middle School Brian Benigni; Principal of Berlin High School George Synnott; and Administrative Intern at Berlin High School Cheryl Gonzalez.


I. CALL TO ORDER

Mr. Brochu called the meeting to order at 7:05 p.m. in the Board of Education (“the Board”) meeting room at 238 Kensington Road, Berlin, CT.


II. 2008-2009 PROPOSED BUDGET PRESENTATION
A. Secondary Principals’ Budget Presentations

Staffing: Mr. Synnott and Mr. Benigni confirmed that there are no staffing requests for Berlin High School and McGee for this budget year. They discussed the status of the current staffing as well as staffing for next year. Mr. Synnott discussed the possibility of a revised schedule for the high school for next year as the current one is not conducive to collaboration and does not allow students to take advantage of other programs off site because of its rotation. Mr. Synnott discussed the high school’s study of an alternative program for at-risk regular education students.

Student Support: Mr. Synnott is requesting an Assistant Coach for Men’s Swimming. Currently, the men’s swimming and diving team has one head coach, whose primary responsibility is to oversee the swimming component of the program. An assistant coach is needed to work with the divers, especially since diving practices are often held in a different location than swimming. This additional coach would address both an instructional and supervisory need for the team.

Mr. Synnott is also requesting an Assistant Coach for Cross Country. Currently, there is one head coach for the cross country team. With the current participation level at approximately 30 athletes, there is an instructional and supervisory need for the team to have an assistant coach.

Regarding the number of sports teams offered and the breakdown for males and females, Dr. Cicchetti indicated that the district might be at a good point to conduct a Title IX review of such offereings.

Mr. Benigni is requesting a 1.0 FTE Math Instructional Support Teacher. This position will focus on the population of students who are identified as testing below goal for the Connecticut Mastery Test. At present, students at Willard, Griswold and Hubbard Elementary Schools and McGee Middle School are supported by two math instructional support teachers. This additional math support teacher would allow the district to provide full-time math instruction support at McGee.

Mr. Benigni discussed the request for a 1.0 FTE Remedial Reading/Writing Teacher for the high school and McGee. This position will also focus on the population of students who are identified as testing below goal for the Connecticut Mastery Test. At present, the high school and middle school each have 1.5 FTE reading teachers to support their at-risk readers. This additional remedial reading/writing teacher would increase that to 2.0 FTE teachers at each building. The reading/writing teachers would continue their work with at-risk students through direct remedial instruction. Two teachers each for McGee and Berlin High School would also allow direct work with content area teachers, providing model lesson and reading strategies to help teachers apply those strategies to their units of instruction to strengthen student comprehension.

Mr. Benigni remarked with the reconfiguration of special education and with these additional student support resources in reading and math, Berlin will be able to provide support to any student that tests below goal.

Dr. Cicchetti will provide the Board with a chart for each school, showing the current level of service for reading and math and the projected level of service with these additional positions.

Teaching and Learning: Principal Synnott discussed the need for 4.0 Duty Paraprofessionals. Research repeatedly points to the benefits of common planning and time and opportunities for professional conversations and collaboration. Duty Paraprofessionals will assume non-teaching supervisory responsibilities, allowing teachers who currently assume these responsibilities to schedule additional departmental common planning time. Teachers will gain time for professional collaboration and communication, reducing teacher isolation and increasing opportunities for teams to analyze student work and develop model lessons based on shared experiences and best practices.

Mr. Benigni had no teaching and learning requests for McGee for next budget year.

Technology: Mr. Synnott expressed concern that the high school’s computers are aging and not being replaced at the rate they should. Mr. Synnott is requesting replacement of fifty computers. Mr. Synnott is requesting an expansion of the Smartboard program introduced last year in the Math Department for the Science Department.

Mr. Benigni is requesting that the computers at McGee be replaced on a five year cycle. Mr. Benigni is requesting replacement of forty-seven computers. Mr. Benigni is also requesting six mobile computer labs.


 

B.

 

Site and Building

     


Mr. Czuchta presented to the Board the Site and Building Maintenance Budget and provided Board members with a complete itemization for same. The Site and Building Budget is not part of the Board’s Operational Budget. Mr. Czuchta indicated the Site and Building Maintenance Budget has an increase of $1,101,790. Major items requested in the 2008-2009 budget include 2007-2008 requests contained in the recently-defeated bonding package such as the Griswold parking lot improvements ($200,000); buzz-in entry systems ($50,000); a reconfigured main office entry for McGee ($25,000); and phone and intercom upgrades for all elementary schools ($95,000). Additionally, $237,740 has been requested to install keyless entry systems at all the schools and $165,000 for the replacement of all floor tile on the first floor of the McGee addition as the floor system and moisture control measures are in failure.

Mr. Czuchta reported that the buzz-in entry systems for the five schools has been moved forward by the Town Council in order to receive a fifty percent reimbursement associated with a grant awarded to the Berlin Police Department. If the project is accomplished, the Site and Building Maintenance Budget will be reduced accordingly. Mr. Czuchta indicated this is not finished as a Town hearing may have to take place.

C.

 

Capital Equipment Budget

     


Mr. Czuchta presented to the Board the Capital Equipment Budget and provided Board members with a complete itemization for same. The Capital Equipment Budget also is not part of the Board’s Operational Budget. Mr. Czuchta indicated the Capital Equipment Budget has an increase of $979,800. Major categories comprising the 2008-2009 request include computers/technology ($610,500); band uniforms ($100,000); vehicles ($77,000); and furniture ($92,700). Of the $610,500 requested for technology, approximately $275,000 is to replace existing hardware as part of a five year replacement cycle; $150,000 is for mobile computer labs; $100,000 for interactive white board systems; and $78,000 for laptops that teachers can use on site as well as at home.


III. ADJOURNMENT

Moved by Ms. O’Donnell-Moss, seconded by Ms. Erickson, to adjourn the meeting at 9:10 p.m.

FAVOR: ALL
MOTION CARRIED: 6:0

Respectfully submitted,


Michelle Hartel, Secretary, Berlin Board of Education

Special Meeting Minutes - January 22, 2008

BERLIN BOARD OF EDUCATION
January 22, 2008
MINUTES
SPECIAL MEETING

Attendance: Gary Brochu
Julie Erickson
Michelle Hartel
Gary Lukens
William Lutz
Kathleen O’Donnell-Moss
Christopher Puzio
Anthony Recck Excused Absence
John Richards

Also in attendance: Superintendent of Schools Dr. Michael Cicchetti; Assistant Superintendent for Curriculum and Instruction Rena Klebart; Director of Business Operations Roman Czuchta; Director of Pupil Personnel Services Margaret Butler; Director of Human Resources Joseph Costa; Principal of Griswold School Laurie Gjerpen; Principal of Willard School Robert J. Sullivan II; and Principal of Hubbard School Alfred Souza.

I. CALL TO ORDER

Mr. Brochu called the meeting to order at 7:12 p.m. in the Board of Education (“the Board”) meeting room at 238 Kensington Road, Berlin, CT. The Pledge of Allegiance was recited. A Moment of Silence was observed.

II. BOARD AND ADMINISTRATIVE COMMUNICATIONS

Ms. Butler reported preschool screening will take place this Friday and Saturday with 127 students being screened. Ms. Butler remarked that enrollment is less than usual.

Ms. Klebert reported on her meetings with the Math and Literacy vertical teams over the last two weeks.

Mr. Richards reported on his attendance at CREC on behalf of Berlin Public Schools wherein the Commissioner of Education, Dr. Mark K. McQuillan, gave a presentation on school reform. Mr. Richards provided the Board with information regarding the Commissioner’s listening tour entitled Secondary School Reform: A Conversation, encouraging Board members to attend. Mr. Richards reported on the Resources and Capacity-building Committee meeting held this evening.

Ms. O’Donnell-Moss reported on the Communication and Alignment Committee meeting held this evening, indicating the Committee is looking to reassign liaisons to the schools. Ms. O’Donnell-Moss reported on her attendance this past Saturday at East Catholic High School for the Eagle Classic wherein Berlin’s wrestling team placed third.

Dr. Cicchetti reported mid-term exams have begun at the high school as scheduled and the failure of the intercom system on the first day of exams.

Mr. Brochu reported on his attendance at the CABE Board of Education Meeting with Commissioner of Education, Dr. Mark K. McQuillan, Associate Commissioner of Education, George Coleman, and state board members wherein a presentation on high school reform was held. Mr. Brochu also encouraged Board members to attend the listening tour. Mr. Brochu reported the CABE Area Legislative breakfast will take place at the Legislative Office Building on February 8, 2008. Mr. Brochu reported he has been invited by the Willard PTO to speak with them on March 13, 2008 and will provide information on the Board-adopted budget. Mr. Brochu shared with the Board a congratulatory note received from Alison Schultz of the Willard PTO for the CABE Board Leadership award the Berlin Board of Education had earned for the second year in a row. Mr. Brochu reported on the Leadership, Accountability, and Measurement Committee meeting held this evening. Mr. Brochu reminded Board members that on January 24, 2008 the Town Council will hold a public forum at McGee Middle School wherein the Board will be presenting its proposal for a new high school.

III. AUDIENCE OF CITIZENS

Mr. David Bernard of 50 Stocking Brook Road, Berlin, Connecticut, addressed the Board concerning Berlin’s Youth Lacrosse program. Mr. Bernard provided the Board with a brief history of Berlin Youth Lacrosse. Mr. Bernard requested that consideration be given to adding men’s lacrosse at the high school level as it is the fastest growing sport in the country. Mr. Bernard thanked the Board for all they do, as well as for their time this evening.

Mr. David Evans of 1233 Worthington Ridge, Berlin, Connecticut, addressed the Board concerning the recent NEASC (New England Association of Schools and Colleges) accreditation process self-study and site visit. In response to Mr. Evans’ question regarding the accreditation visit report, Mr. Brochu indicated that the report is not yet available but will be made available to the public when received.

IV. CONSENT AGENDA
A.Approval of Minutes

1.Regular Meeting of December 10, 2007

2.Special Meeting of January 7, 2008 (5 p.m.)

3.Special Meeting of January 7, 2008 (8 p.m.)

B.Payment of Bills – Period ending December 31, 2007

C.Out-of-State Field Trip Approval – Berlin High School Chorus – Williamsburg, VA

Principal George Synnott is requesting permission for the high school chorus and chaperones to travel to Williamsburg, Virginia to participate in the 2008 Heritage Music Festival. Participants will leave on April 17th and return on April 20th.

Moved by Ms. O’Donnell-Moss, seconded by Mr. Puzio, to approve the consent agenda as presented.

FAVOR: ALL
MOTION CARRIED: 7:0
V. INFORMATION AND REPORTS
A. Activity Fund Reports
1.Berlin High School Enterprise Fund – Period ending November 30, 2007
2.Cafeteria Fund – Period ending November 30, 2007

These reports were noted with interest.

B. Educational Specifications for New High School – Status Report

Director of Business Operations Roman Czuchta reported on Thursday, January 24, 2008, at 7:00 p.m. at the McGee Middle School the Board will present to the Town Council its Statement of Need for the new high school.

C. Technology Bond – Status Report

Director of Business Operations Roman Czuchta reported the Town-Wide Technology Committee will meet tomorrow evening to review the report from the consultant, looking at infrastructure pieces and IPT systems as an option.

D.Indicators of Success Related to Board of Education Goals

Members of the Board’s Goals Committee provided an update on the work that has been done to develop indicators to measure the Board of Education goals for 2007-2012. A copy of the proposed indicators for the Facilities and Educational Adequacy goal for 2007-2012 developed during the Goals Committee meeting on December 20, 2007 was provided. After a discussion of the proposed indicators, the Board did adopt same with a modification made to one of the indicators. Dr. Cicchetti will provide Board members with the revised set of indicators. Proposed indicators for the final goal, Board Governance, will be developed by the Board’s Goals Committee and brought to the Board at a future meeting.

Moved by Mr. Lukens, seconded by Mr. Richards, adopting the indicators for the Facilities and Educational Adequacy goal for 2007-2012 as modified.

FAVOR: ALL
MOTION CARRIED: 8:0; including President Gary Brochu

A short break took place from 7:53 p.m. to 7:57 p.m.

VI. 2008-2009 PROPOSED BUDGET PRESENTATION
Elementary Principals’ Budget Presentations

The three Elementary School Principals presented the Board with their Budget requests for the 2008-2009 school year. The presentation was framed by the five budget priority areas.

Staffing: Ms. Gjerpen discussed the need for a 0.5 FTE special education teacher at Griswold to enable more appropriate groupings for students who function significantly below grade level and need this specialized instruction in reading and math. Students need intensive instruction to improve their skills and overall test performance to meet Adequate Yearly Progress under the Federal No Child Left Behind Act. In addition, the complexity of students’ disabilities is increasing. Additional students have been newly identified with disabilities this year at Griswold and additional students with complex disabilities will move from the Kindergarten Learning Center at Willard to grade 1 at Griswold for the upcoming school year. Students are receiving specialized reading and math instruction using programs that need to be taught in groups of one to four students.

Student Support: The principals discussed the requests for a 1.0 Math Instructional Support Teacher, a 1.0 Social Worker, and 6.0 Kindergarten Paraprofessionals.

This additional Math Instructional Support Teacher would allow the District to provide 4.5 days of math instructional support at both Willard and Griswold and increase math instruction support time from 1.5 days to 2.5 days per week at Hubbard. This additional Math Instruction Support Teacher would provide direct services for students in need.

Currently there is no elementary level Social Worker who can provide direct therapeutic intervention to elementary school students. In terms of therapeutic intervention, the Social Worker is most skilled.
Social/emotional support to the general education population as well as crisis intervention is extremely difficult to provide. Ongoing follow up is not available; nor is collaboration with and education of parents and provisions of topic-focused intervention. The Social Worker, shared by all three elementary schools, would follow the model currently in place at middle and high school levels. Mr. Lutz proposed that the administration consider completing the complement of elementary developmental guidance counselors before adding a social worker.

The Kindergarten Paraprofessionals would provide an additional adult in the classroom and increase the kindergarten teachers’ capacity both to challenge students and to provide support for at-risk students. As the literacy curriculum is implemented and differentiated instruction is provided to kindergartners, it is essential that kindergarten teachers be able to provide small group literacy instruction to students who come to school with a wide range of experiences. Having received specialized training from the District Language Arts Coordinator and K-8 Math Coordinator, the paraprofessionals would support the teachers’ instruction by working with small groups or individual students to reinforce skills.

Ms. Gjerpen spoke about the request for a 1.0 Reading Instructional Support Teacher for Griswold and Willard Schools. Currently these two schools are each assigned one principal and one assistant principal. The present schedule allocates half of the assistant principals’ time to reading instruction support and half of their time to administrative responsibilities. Given the current enrollments and the responsibilities of the administrative team in terms of staff supervision and evaluation, ongoing support to continuous improvement work, and student supervision, it is imperative that the assistant principal be allowed to fully devote their administrative work in these areas. This additional reading instructional support teacher would be split between Griswold and Willard and would be directly responsible for remedial instruction for Berlin’s most at-risk students.

Teaching and Learning: All three principals discussed the need for 3.6 Duty Paraprofessionals. Research repeatedly points to the benefits of common planning and time and opportunities for professional conversations and collaboration. Duty Paraprofessionals will assume non-teaching supervisory responsibilities, allowing administrators who currently assume these responsibilities to schedule additional grade-level and department common planning time. Teachers will gain time for professional collaboration and communication, reducing teacher isolation and increasing opportunities for teams to analyze student work and develop model lessons based on shared experiences and best practices.

Technology: All three principals are requesting that student desktop computers be replaced on a five year cycle; acquisition and installment of Smartboards in Grade 5 classrooms; and the acquisition and replacement of laptops for staff, not just for instructional purposes but for management of their classroom responsibilities.

Facilities: Each principal reviewed prioritized capital equipment needs and site and building needs. The common requests were keyless entry systems and upgrades to the intercom/phone system.

VII. EXECUTIVE SESSION

At 9:19 p.m., a motion was made by Mr. Lutz, seconded by Ms. Erickson, to go into Executive Session to discuss materials relative to negotiations regarding Berlin Cafeteria Employees Contract.

FAVOR: ALL
MOTION CARRIED: 7:0

In attendance for Executive Session were Board members Brochu, Erickson, Hartel, Lukens, Lutz, O’Donnell-Moss, Puzio, and Richards. In addition, Dr. Cicchetti and Mr. Czuchta were present.

At 9:37 p.m., a motion was made by Ms. O’Donnell-Moss, seconded by Mr. Richards, to return to regular session with action recommended.

FAVOR: ALL
MOTION CARRIED: 7:0

VIII. RECOMMENDED ACTION
Possible Ratification of Berlin Cafeteria Employees Contract

Mediation with the Berlin Cafeteria Employees was recently completed and a tentative agreement was reached. It is recommended that the Board approve the tentative agreement.

Moved by Ms. O’Donnell-Moss, seconded by Mr. Puzio, to approve the tentative agreement reached between the Berlin Board of Education and the Berlin Cafeteria Employees.

FAVOR: ALL
MOTION CARRIED: 7:0

IX. ADJOURNMENT

Moved by Mr. Lukens, seconded by Ms. Erickson, to adjourn the meeting at 9:38 p.m.

FAVOR: ALL
MOTION CARRIED: 7:0

Respectfully submitted,



Michelle Hartel, Secretary, Berlin Board of Education

Special Meeting Minutes - January 24, 2008

BERLIN BOARD OF EDUCATION

January 24, 2008

MINUTES

SPECIAL MEETING


Attendance: Gary Brochu

Julie Erickson

Michelle Hartel

Gary Lukens

William Lutz

Kathleen O’Donnell-Moss

Christopher Puzio

Anthony Recck Absent

John Richards


Also in attendance: Superintendent of Schools Dr. Michael Cicchetti; Assistant Superintendent for Curriculum and Instruction Rena Klebart; Director of Business Operations Roman Czuchta; Director of Pupil Personnel Services Margaret Butler; Principal of Berlin High School George Synnott; Principal of McGee Middle School Brian Benigni; Principal of Griswold School Laurie Gjerpen; Principal of Willard School Robert J. Sullivan II; Principal of Hubbard School Alfred Souza; Supervisor of Special Education Linda Holian; McGee Middle School Dean of Students James Sachs; members of the Berlin Town Council; and John Kennedy, Consultant, New England School Development Council (NESDEC).


I. CALL TO ORDER


The meeting was called to order at 7:10 p.m. in the Catherine M. McGee School Auditorium at 899 Norton Road, Berlin, CT. The Pledge of Allegiance was recited.


II. PRESENTATION TO TOWN COUNCIL – STATEMENT OF NEED/NEW HIGH

SCHOOL


Board of Education President Gary Brochu and Secretary Michelle Hartel, respectively, provided information on the NESDEC Facilities Study and on the Educational Specifications for the New High School. Mr. Donald Kennedy provided comments after each of the presentations. Mr. Brochu responded to questions from members of the audience.


III. ADJOURNMENT


The meeting was adjourned at 9:15 p.m.


Respectfully submitted,

   

Michelle Hartel, Secretary, Berlin Board of Education


REGULAR MEETING MINUTES - February 25, 2008

BERLIN BOARD OF EDUCATION
February 25, 2008
MINUTES
REGULAR MEETING

Attendance: Gary Brochu
Julie Erickson
Michelle Hartel
Gary Lukens
William Lutz Arrived at 7:10 p.m.
Kathleen O’Donnell-Moss
Christopher Puzio
Anthony Recck Arrived at 7:13 p.m.
John Richards

Also in attendance: Superintendent of Schools Dr. Michael Cicchetti; Assistant Superintendent for Curriculum and Instruction Rena Klebart; Director of Business Operations Roman Czuchta; Director of Pupil Personnel Services Margaret Butler; Director of Human Resources Joseph Costa; Principal of McGee Middle School Brian Benigni; Assistant Principal of McGee Middle School Brenda Janik; and Dean of Students James Sachs.

I. CALL TO ORDER

Mr. Brochu called the meeting to order at 7:05 p.m. in the Board of Education (“the Board”) meeting room at 238 Kensington Road, Berlin, CT. The Pledge of Allegiance was led by Berlin Veteran Brad Parsons. A Moment of Silence was observed.

II. BOARD AND ADMINISTRATIVE COMMUNICATIONS

Ms. Erickson reported on her attendance last Wednesday at the Northwest Conference championship game for the girls’ high school basketball team wherein Berlin won. Ms. Erickson indicated the first-round State tournament game is tomorrow night at Woodland Regional High School in Beacon Falls.

Mr. Lukens reported on the tour of the five schools this past Thursday, thanking Mr. Czuchta and Mr. Pajor for their time. He said the tour was very informative.

Ms. O’Donnell-Moss reported on the tour of the five schools this past Thursday, also thanking Mr. Czuchta and Mr. Pajor for their time. Ms. O’Donnell-Moss reported on the State open tournament for wrestling held this weekend wherein Berlin competed.

Mr. Richards provided the Board with a copy of the State Department of Education presentation on high school reform offered at CREC. Mr. Richards reported the Public Building Commission will be meeting on Thursday as it relates to the educational specifications for the new high school. Mr. Richards reported the Technology Bond is on the Town Council’s agenda for the public hearing on February 26, 2008. Mr. Richards commented on the reports in the press regarding the expulsion hearing.

Mrs. Butler reported Berlin still is without a pre-school teacher. Dr. Cicchetti reported on Mrs. Butler’s efforts to fill this position.

Mr. Costa reported on the press release and postings for anticipated certified teacher openings for 2008-09 resulting from retirements and resignations. Mr. Costa acknowledged, with great sadness, the passing of Andrew Romegialli who was a staff representative for AFSCME, representing three of the bargaining units at the Berlin Public Schools.

Mr. Czuchta reported on his meeting last week with Town officials and Athletic Director Jim Day regarding the resurfacing of the track at the high school. Mr. Czuchta reported on his meeting with representatives from the police department and representatives from Mutual Link. Mr. Czuchta reported on the letter received indicating Berlin Board of Education employees are eligible to join the Town’s 457 Plan.

Ms. Klebart reported Larry Ainsworth, Executive Director of Professional Development at the Leadership and Learning Center in Colorado will be working with the Math and Science vertical teams, looking at State standards, on March 5 and 6. Mr. Ainsworth will also be presenting an evening workshop to the Berlin Education Council, Board of Education, parent groups and leadership teams. Ms. Klebart reported that CMT and CAPT testing will begin next week.

Dr. Cicchetti reminded Board members to let him know by next Monday if they wish to participate in classroom visits that Mrs. Klebart will coordinate. Dr. Cicchetti reported on Director of Food Services Timothy Prosinski’s follow-up inventory of cafeteria supplies related to the beef recall. Dr. Cicchetti congratulated the high school girls’ basketball team for their Northwest Conference championship win.

Mr. Brochu requested Board members availability for a special Board meeting on March 3, 2008, during which the high school NEASC accreditation report would be given. Mr. Brochu reminded the Board of Larry Ainsworth’s session on March 5, 2008 at 7:00 p.m.; the Realtor’s breakfast on March 7, 2008; and Connecticut Association of Boards of Education’s A Day on the Hill on March 12, 2008.

III. STUDENT PRESENTATION – McGEE MIDDLE SCHOOL

Eight McGee Middle School staff members presented various activities utilizing the Interactive Board, Easitech software, LCD projector and CPS system. The intent of the presentation was to inform Board members of how instruction has changed based on the availability and appropriate usage of technology. Several pre-recorded students’ comments were also presented. Students involved included Julia Lombardo, Samantha DeFrancesco, Vishnu Patel, Karol Kolc, Erin McKinnon, Robert Morrin, Garrett Daigle and Mason Paul. The teachers presenting were Barbara Ventura, Rachel Gworek, Kevin Cormack, Janice Carpenter, Steve Marcello, Ted Mangi, and Chris Schayer

IV. AUDIENCE OF CITIZENS

Mr. David Evans, 1233 Worthington Ridge, Berlin, Connecticut, requested of the Board details on the Site and Building budget and Capital Equipment budget. Mr. Czuchta will provide Mr. Evans with this information.

V. CONSENT AGENDA
A.Approval of Minutes
1.Regular Meeting of February 11, 2008

2.Special Meeting of February 12, 2008

B.Overnight Field Trip Request – FIRST Robotics Team – Atlanta, GA – April 16-21, 2008

McGee School Principal Brian Benigni is requesting permission for the FIRST Robotics Team and chaperones to travel to Atlanta, Georgia to participate in the FIRST Championship.

Moved by Ms. Erickson, seconded by Mr. Recck, to approve the consent agenda as presented.

FAVOR: ALL
MOTION CARRIED: 8:0

At this time, items VII. A. and B. were moved up in the agenda. Hearing no objection, these items were addressed.

VII. RECOMMENDED ACTION
A. Revised School Calendar 2008-2009

On March 12, 2007, the Board approved a school calendar for 2008-09. The Board was presented with, for its consideration, a revised 2008-09 calendar. Also provided was a copy of the originally-adopted 2008-09 calendar from March 2007. Some of the revisions are technical in nature, while others result from conversations with staff, parents, and students regarding the lateness of the last day of school. These changes were reviewed and discussed by the Board’s Leadership, Accountability, and Measurement Committee at two meetings, most recently February 11th. The proposed calendar was also brought to BEA President Suzanne Weber and to the Administrative Council for review and discussion. Human Resources Director Joseph Costa is working with the presidents of the various unions to discuss the impact of having school in session on Columbus Day and Veterans’ Day, which in most instances will require designating floating holidays in lieu of one or both of these days.

A summary of changes is as follows:

Berlin Fair Day – October 3 - was incorrectly listed on the previously-adopted calendar (technical correction).

School will be in session on October 13th, Columbus Day. Having two back-to-back three-day weekends (Berlin Fair and Columbus Day) so early in the school year is not instructionally sound.

School will be in session on November 11th, Veterans’ Day. Discussion with the Berlin veterans’ groups was initiated a year ago concerning (1) holding school on Veterans’ Day, and (2) undertaking an oral history project that would document student-conducted interviews with local veterans. The Chair of the Berlin Veterans’ Commission Tom Chesery and Veterans’ Commission members Charlie Colaresi, Fred Jortner, and Brad Parsons were in attendance and shared their sentiments about the oral history project and about having students in school on Veterans’ Day.

December 23rd will be an early dismissal day; there is no school on December 24th (technical correction).

School will not be in session on January 2nd. This is more respectful to families and staff who will be traveling during the December break and also more conservative with respect to utilities costs related to opening school for one day.

The spring full-day professional development day has been moved from March 30 to April 20 to avoid the state testing window and better coincide with the continuous improvement planning that teachers would be doing at that time of year.

The last day (184th) for students will become a teacher professional development day, as was done this past June. This will reduce the student year from 184 to 183 days and maintain the teacher work year at 188 days. The feedback from teachers and administrators this past June was extremely positive in terms of what was accomplished related to the new professional growth and evaluation plan. Typically, this day would be used for continuous improvement planning, content-specific professional development, and/or curriculum review.

Moved by Mr. Lukens, seconded by Mr. Lutz, to approve the revised Berlin Public Schools adopted calendar for 2008-2009 as proposed.

FAVOR: ALL
MOTION CARRIED: 9:0, including President Gary Brochu

Assistant Superintendent Rena Klebart shared with the Board a 2008-09 calendar that reflected parent conferences and late arrival/early release days for professional development. The Board reached consensus in support of the calendar as presented.

B. Proposed School Calendar for 2009-2010

The Board was provided with the proposed school calendar for 2009-10. The calendar follows the guidelines that were used in developing the revised 2008-09 school calendar, presented in the previous agenda item. The proposed calendar was reviewed and discussed by the Board’s Leadership, Accountability, and Measurement Committee and members of the Administrative Council, and with BEA President Suzanne Weber. As with the 2008-09 school calendar, Human Resources Director Joseph Costa will work with the presidents of the various unions to discuss the impact of having school in session on Columbus Day and Veterans’ Day, which in most instances will require designating floating holidays in lieu of one or both of these days.

Moved by Mr. Lukens, seconded by Mr. Recck, to adopt the 2009-2010 Berlin Public Schools calendar as proposed.

FAVOR: ALL
MOTION CARRIED: 9:0, including President Gary Brochu

VI. INFORMATION AND REPORTS
A.Framework for Curriculum Development and the Role of Vertical Teams

At the January 22nd meeting of the Leadership, Accountability and Measurement Committee, the framework for curriculum development and coordination and professional growth and evaluation was reviewed. Ms. Klebart provided the Board with a copy of the framework and explained the role that each of the committees and vertical teams play in the review and revision of curriculum and the development of related professional development opportunities. Ms. Klebart anticipated that this presentation will assist the Board when they have their conversation with Larry Ainsworth on March 5.

B.Educational Specifications for New High School – Status Report

Director of Business Operations Roman Czuchta reported the Public Building Commission will meet Thursday, February 28, 2008, for a first look at the educational specifications. John Richards will serve as the Board’s liaison to this Commission.

C.Technology Bond – Status Report

Director of Business Operations Roman Czuchta reported the Technology Bond is on Town Council’s agenda as an ordinance to be passed at the public hearing on February 26, 2008.

VIII. ADJOURNMENT

Moved by Ms. Erickson, seconded by Mr. Recck, to adjourn the meeting at 9:28 p.m.

FAVOR: ALL
MOTION CARRIED: 8:0

Respectfully submitted,



Michelle Hartel, Secretary, Berlin Board of Education

REGULAR MEETING - March 10, 2008

BERLIN BOARD OF EDUCATION
March 10, 2008
MINUTES
REGULAR MEETING

Attendance:

        Gary Brochu          
        Julie Erickson (Absent)
        Michelle Hartel
        Gary Lukens
        William Lutz    (Absent)
        Kathleen O’Donnell-Moss     
        Christopher Puzio
        Anthony Recck                        
        John Richards     

Also in attendance:  Assistant Superintendent for Curriculum and Instruction Rena Klebart; Director of Business Operations Roman Czuchta; Director of Pupil Personnel Services Margaret Butler; and Director of Human Resources Joseph Costa.

I.    CALL TO ORDER

Mr. Brochu called the meeting to order at 7:08 p.m. in the Board of Education (“the Board”) meeting room at 238 Kensington Road, Berlin, CT.  The Pledge of Allegiance was recited.  A Moment of Silence was observed.

II.    BOARD AND ADMINISTRATIVE COMMUNICATIONS

Mr. Lukens reported on his attendance at the Realtor’s breakfast on March 7, 2008, indicating it was a positive experience.  

Ms. O’Donnell-Moss reported on her attendance at the Realtor’s breakfast on March 7, 2008 wherein she raised the subject of the survey cards from the Communication and Alignment Committee.  

Mr. Puzio reported on the Resources and Capacity-building Committee meeting held this evening.

Ms. Hartel reported on her attendance Saturday at an all-day meeting for the CT Northeast Organic Farming Association wherein she attended a workshop on wellness and food in the lunch cafeterias.
 
Mr. Richards reported the Public Building Commission will meet again on Thursday, March 13, 2008, regarding the high school educational specifications.  Mr. Richards reported on the Resources and Capacity-building Committee meeting held this evening and the Committee’s discussion concerning the updating of the Policy Book.

Ms. Klebart shared a very positive email she received from Larry Ainsworth as a follow up to the work he did with the District.  Ms. Klebart recognized Board of Education Member Appreciation Month, speaking for all administrators and staff members, for appreciation of the countless hours, thoughtful contributions and all the work the Board does for staff and students.  

Mr. Brochu reported on his attendance at Larry Ainsworth’s session on March 5, 2008.  Mr. Brochu reported he will be speaking to the Hubbard and Willard PTOs on Thursday, March 13, 2008.  Mr. Brochu also reminded the Board of the Connecticut Association of Boards of Education’s A Day on the Hill on March 12, 2008.  Mr. Brochu reminded Board members to contact Dr. Cicchetti, Ms. Klebart or Debbie Batista if they wish to participate in classroom visits.   Mr. Brochu reported next Monday, March 17, 2008, the Board is meeting with the Town Council Budget Committee and will present and discuss its budget at that time.

III.    AUDIENCE OF CITIZENS
Nothing to report.

IV.    CONSENT AGENDA
A.Approval of Minutes - Regular Meeting of February 25, 2008

B.Payment of Bills – Period ending February 29, 2008

C.Overnight Field Trip Requests – Berlin High School
1.   Rhode Island and Massachusetts – AP U.S. History/Jr. Honors English Class, May
28-29, 2008

Principal George Synnott is requesting permission for the AP U.S. History/Jr. Honors English Class and chaperones to travel to Rhode Island and Massachusetts to supplement their studies in history, art and literature.  Participants will leave on May 28th and return on May 29th.  

2.Camp Woodstock – UpBeat Women’s Workshop, April 6-7, 2008

Principal George Synnott is requesting permission for female students and chaperones to travel to Camp Woodstock to participate in the Women’s Workshop on April 6-7, 2008.  

D.Resignations

Maria Kelly, school counselor at Catherine M. McGee School, has submitted her letter of resignation to be effective June 30, 2008.  

Kimberly Haskell, teacher of special education in the N.E.T. department at Berlin High School, has submitted her letter of resignation to be effective June 30, 2008.

Sarah Potanka, teacher of music at Emma Hart Willard, Mary E. Griswold, and Richard D. Hubbard Schools, has submitted her letter of resignation to be effective June 30, 2008.

Moved by Mr. Recck, seconded by Ms. O’Donnell-Moss, to approve the consent agenda as presented absent Item IV B.

FAVOR:         ALL  
MOTION CARRIED:  6:0
Moved by Mr. Richards, seconded by Mr. Lukens, the approval of the Payment of Bills for the period ending February 29, 2008.

A discuss took place as to the status, and further clarification, of the balances for Tuition and the Pre School 06-08 and Pre School 07-09 grants in the Status of Appropriations, Month to Date Expenditure Summary provided to the Board.  

FAVOR:         ALL  
MOTION CARRIED:  6:0

V.      INFORMATION AND REPORTS
A.Activity Fund Reports
1.Berlin High School Enterprise Fund – Period ending January  31, 2008
2.Berlin Public Schools Activity Fund – Period ending January 31, 2008
3.Cafeteria Fund – Period ending January 31, 2008

These reports were noted with interest.

B.Educational Specifications for New High School – Status Report

Resources and Capacity-building Committee Chairperson John Richards reported that at the Public Building Commission’s meeting on Thursday, February 28, 2008, the first look at the educational specifications was tabled for Thursday, March 13, 2008.  The Statement of Need was adequate and appropriate.  The Committee will present a calendar to the Public Building Commission outlining what needs to be accomplished for submission to the State by June 30, 2009.  

    C.    Technology Bond – Status Report

Director of Business Operations Roman Czuchta reported the Technology Bond appeared on the Town Council’s agenda on February 26, 2008, and no petition has been taken as of this date.  Mr. Czuchta reported on his meeting with Dave Evon and Roger Kemp to begin the process of moving the Technology Bond forward and the items that need to fall in place.  Another meeting is scheduled this Wednesday, March 12, 2008, with John Pajor to discuss the mechanical, electrical and HVAC pieces.  Mr. Czuchta reported Berlin does have in hand a State bid for the fiber, which will allow movement to the Town Council.  Mr. Czuchta reported Dave Evon and Barbara Sagan are working on a RFP for the actual switching and hardware that will be in each of the locations, along with the canopy system.  
VI.     ADJOURNMENT
 
Moved by Mr. Lukens, seconded by Mr. Recck, to adjourn the meeting at 7:42 p.m.
 
FAVOR:         ALL  
MOTION CARRIED:  6:0

Respectfully submitted,



Michelle Hartel, Secretary, Berlin Board of Education

REGULAR MEETING - March 24, 2008

BERLIN BOARD OF EDUCATION
March 24, 2008
MINUTES
REGULAR MEETING

Attendance:

Gary Brochu
Julie Erickson Arrived at 8:03 p.m.
Michelle Hartel
Gary Lukens
William Lutz Arrived at 8:03 p.m.
Kathleen O’Donnell-Moss
Christopher Puzio
Anthony Recck
John Richards Arrived at 8:03 p.m.

Also in attendance: Superintendent of Schools Dr. Michael Cicchetti; Assistant Superintendent for Curriculum and Instruction Rena Klebart; Director of Business Operations Roman Czuchta; Director of Pupil Personnel Services Margaret Butler; Director of Human Resources Joseph Costa; Principal of McGee Middle School Brian Benigni; Principal of Willard School Robert J. Sullivan II; Principal of Berlin High School George Synnott; Dean of Students of McGee Middle School James Sachs; Assistant Principal of Willard School Jennifer Derick; and Athletic Director James Day.

 

I. CALL TO ORDER

Mr. Brochu called the meeting to order at 7:04 p.m. in the cafeteria of Emma Hart Willard School at 1088 Norton Road, Berlin, CT. The Pledge of Allegiance was led by student, Alexandria Perrone. A Moment of Silence was observed.

II. SPECIAL PRESENTATION

2007 CABE Award of Excellence for Educational Communications

Mr. John Pica Sneeden, a member of the Board of Directors for the Connecticut Association of Boards of Education, Inc. (CABE), presented the 2007 CABE Award of Excellence for Educational Communications to the District for the 2007-2008 McGee School Parent/Student Handbook. Dr. Cicchetti acknowledged the efforts of Principal Benigni and those staff members who worked to produce the handbook.

III. BOARD AND ADMINISTRATIVE COMMUNICATIONS

 

Ms. Hartel reported on the Leadership, Accountability and Measurement Committee meeting held March 10, 2008 wherein revisions to the Suicide Prevention and Intervention – Policy JHFF and JHFF-R, Reports of Suspected Child Abuse or Neglect of Children – Policy JHFE and Reports of Suspected Abuse or Neglect of Mentally Retarded Adults – Policy JHFEA were discussed.

 

Ms. O’Donnell-Moss reported on the Communication and Alignment Committee meeting held March 10, 2008. Ms. O’Donnell-Moss reported on her attendance at the Connecticut Association of Boards of Education’s A Day on the Hill on March 12, 2008 where she had an opportunity to speak with legislators regarding issues concerning education.

 

Ms. Klebart reported on the district-wide professional development activities that took place this date.

 

Mr. Brochu reported that CABE, along with CIBA, is hosting a series of town meetings across the state. Mr. Brochu has information for anyone who is interested. Mr. Brochu reported that CABE, along with the Connecticut State Department of Education, has put together a series of three evening work sessions and seminars on April 8, 2008, May 13, 2008 and June 12, 2008 as a result of the work completed by an individual consultant who reviewed twelve at-risk schools in the state. Mr. Brochu recommends the Board attend. Mr. Brochu reminded the Board of this year’s CABE convention in November and indicated Berlin’s proposal to present a workshop on collaborative leadership for student achievement has been accepted. Mr. Brochu reminded the Board that April 8, 2008 is the annual Town meeting concerning the Budget. Mr. Brochu shared with the audience a very positive email Ms. Klebart received from Larry Ainsworth as a follow up to the work he did in district earlier that month.

 

IV. STUDENT PRESENTATION – WILLARD SCHOOL

 

Willard School is involved in a collaborative effort to enhance students' ability to use effective reading comprehension strategies with focused attention on making reader/text connections. The goal is to demonstrate what these efforts look like at all grade levels. Presenting were kindergarten teachers Eileen Cutler and Sheila Riley joined by students Meredith Blinn and Dylan Sartor. Grade one teacher Jeanne Danielson was joined by McKenna Evans and Abigail Wendehack. Grade two teacher Janet Root was joined by Maxwell Sartor and Victoria Lucco. Suzanne Heinkel and Michelle Wendehack from grade three presented with their students Katie Garrison and Danielle D'Angelone. The fourth grade team was represented by teacher Allison Sweeney and her students Alexandria Perrone and Kyle Mahoney. Grade five teacher Liz Salvatore was joined by students Suleyman Bozal, Stephanie Lesmes, Emily Lombardo and Michael Nowick.

 

From 7:50 p.m. to 8:20 p.m. a short recess was held for refreshments and to informally congratulate faculty and students and to meet with their family and friends.

 

V. AUDIENCE OF CITIZENS

 

Nothing to report.

 

VI. PERSONNEL
  1. Anticipated Appointments

    1. Assistant Principal – McGee School

 

Dr. Cicchetti recommended Salvatore Urso as the candidate for Assistant Principal of Catherine M. McGee Middle School.

 

Moved by Ms. O’Donnell-Moss, seconded by Mr. Recck, that the Board of Education appoint Salvatore Urso to the position of Assistant Principal for the Catherine M. McGee Middle School, effective July 1, 2008.

 

FAVOR:      ALL  

MOTION CARRIED:  9:0

 

    1. Assistant Principal – Berlin High School

 

Dr. Cicchetti recommended James Sachs as the candidate for Assistant Principal of Berlin High School.

 

Moved by Ms. O’Donnell-Moss, seconded by Ms. Erickson, that the Board of Education appoint James Sachs to the position of Assistant Principal for the Berlin High School, effective July 1, 2008.

 

FAVOR:      ALL  

MOTION CARRIED:  9:0

 

At this time, items VII. and VIII. A. were moved up in the agenda. Hearing no objection, these items were addressed.

 

VII. CONSENT AGENDA

  1. Approval of Minutes - Regular Meeting of March 10, 2008

 

  1. Resignation

 

Valerie Salazar, teacher of special education at Mary E. Griswold School, has submitted her letter of resignation effective March 10, 2008. Mrs. Salazar was on childrearing leave for the 2007-2008 school year.

 

Moved by Mr. Richards, seconded by Mr. Lukens, to approve the consent agenda as presented.

 

FAVOR:      ALL  

MOTION CARRIED:  8:0

 

VIII. INFORMATION AND REPORTS

  1. Status of the Board of Education’s Adopted Budget for 2008-2009

 

Mr. Brochu reported on the Board’s meeting with the Town Council’s Finance Committee last Monday at which time the Budget was presented. Mr. Brochu remarked the focus was primarily on the Operational Budget, and the Council is looking to put forth a lean budget to the voters. Their questions were thoughtful, and the Board has been invited back to meet with them again this Wednesday at 6:00 p.m. The Council is looking to complete their work and have a recommendation to the Committee by next week.

 

VI. PERSONNEL

B. Non-renewal of Contracts for Non-tenured Teachers

 

Dr. Cicchetti explained to Board members that these non-renewals were for teachers who were given one-year contracts for the 2007-08 school year.

 

Moved by Mr. Puzio, seconded by Ms. O’Donnell-Moss, that the contracts of employment for the following non-tenured teachers not be renewed for the 2008-2009 school year, upon their expiration at the end of the current school year: Amy Stevenson, teacher of integrated language arts at McGee School, Sarah Lupa, teacher of mathematics at McGee School and Kara Langan, teacher of special education at Griswold School.

 

FAVOR:      ALL  

MOTION CARRIED:  8:0

 

VIII. INFORMATION AND REPORTS

  1. Status of the Board of Education’s Adopted Budget for 2008-2009 (moved up in the agenda; see it after VII. Consent Agenda)

 

  1. Project CHOICE Participation – Status Report

 

Dr. Cicchetti provided the Board with a document reflecting, by grade and school, his recommended number of CHOICE students for 2008-09. In addition to the nineteen (19) currently-enrolled students, who will advance one grade next year, Dr. Cicchetti recommended an additional ten (10) students. Dr. Cicchetti provided the Board with a breakdown of his recommendation for placement of these students within the three elementary schools. Dr. Cicchetti reported that there would be minimum impact on the first grade class sizes, as shown in the average class size data provided in the document.

 

  1. Spring Hiring Process – Human Resources

 

Human Resources Director Joseph Costa provided Board members with an update regarding the ongoing recruitment efforts to fill current and anticipated job openings for the 2008-09 academic school year. Mr. Costa’s PowerPoint presentation reviewed the eight phases of the staffing process; focus area of standardization; planned short-term and long-term benefits of enhancement; spring 2008 certified staff update; and recent staffing related activities.

 

In response to Mr. Richards’ request, Mr. Costa will provide the Board with a paper copy of his presentation.

 

  1. Educational Specifications for New High School – Status Report

 

Resources and Capacity-building Committee Chairperson John Richards reported on the Public Building Commission meeting held on Thursday, March 13, 2008. Mr. Richards reported that the Committee would appreciate the Town attorney and Public Building Commission putting together the RFP (request for proposals). Mr. Richards indicated the Commission is aware of what needs to be accomplished to meet the submission deadline to the State by June 30, 2009.

 

  1. Technology Bond – Status Report

 

Director of Business Operations Roman Czuchta reported no petition was filed and the Town-Wide Technology Committee continues to gather data for the RFP for the technology component for presentation to the Town Council in mid April. Therefore the Town will move forward with these projects.

 

  1. Inter-district Hockey Program

 

Athletic Director Jim Day presented to the Board a proposal to enter into an agreement with the Newington Board of Education to establish a co-op ice hockey team. Mr. Day provided the Board with a document detailing the inter-district hockey program which included the program’s site; costs; miscellaneous items relating to funds to be paid to the BHS Athletic Boosters and By-Laws; the process for establishing a co-op ice hockey team; number of athletes needed for participation; practice schedule; varsity locker room rental; and the participation statement of the parents regarding the funding for the program. The program has been reviewed by the Resource and Capacity Building Committee. Mr. Day responded to questions from the Board. The Board requested that this item be placed on the April 14 Board meeting agenda for further consideration and possible action.

 

  1. Policy Revision – First Reading

    1. Suicide Prevention and Intervention – Policy JHFF and JHFF-R

 

Clinical Staff is directed to make a preliminary determination of the level of risk of youth who are potentially suicidal. Students who are determined to be “at risk of attempting suicide” must be referred for professional assessment and treatment outside of school. The Board must establish programs to assist staff to identify risk factors, intervention procedures and procedures for referral to outside services. Regulations concerning the process to be followed when any staff member becomes aware of a student who may be at risk have been established. This policy was reviewed by the Leadership, Accountability and Measurement Committee on March 10, 2008.

 

    1. Reports of Suspected Child Abuse or Neglect of Children – Policy JHFE

 

Certain educational personnel have been identified by CT Statute as those who are required to report to the Department of Children and Families (DCF) suspicions or beliefs that a child has been abused or neglected. The Scope of Policy has been expanded since prior versions to include those who were not previously identified as “mandated reporters.” It is now required that ALL EMPLOYEES of the Board of Education report suspected abuse and neglect.  Reporting Procedures are specified for both Statutory Mandated Reporters and for Employees Other Than Statutory Mandated Reporters. The former group is required to report directly to DCF while the latter group has the option to report suspicions to the Superintendent or designee who will then make the report for the employee. This policy was reviewed by the Leadership, Accountability and Measurement Committee on March 10, 2008.

 

    1. Reports of Suspected Abuse or Neglect of Mentally Retarded Adults – Policy JHFEA

 

The distinction between Statutory Mandated Employees and ALL EMPLOYEES is described as above. The difference in this policy is that it applies to “any mentally retarded person between eighteen (18) and sixty (60) years of age. The state division to which suspicions of abuse or neglect of 18 to 60 year olds with mental retardation are made is Director of the Office of Protection and Advocacy for Persons with Disabilities. Reporting timelines differ as well. This policy was reviewed by the Leadership, Accountability and Measurement Committee on March 10, 2008.

 

Ms. Butler reported that the above policy revisions result from changes in law that requires revisions to the policies periodically. Ms. Butler indicated she worked very closely with Shipman & Goodwin and used their prototype to develop these policies. Ms. Butler reviewed the revisions with the Board and answered questions. In response to a question from Mr. Recck, Mrs. Butler remarked that the law has not changed with respect to the new title for individuals between eighteen (18) and sixty (60) years of age as being developmentally disabled; therefore, at this point, the title is still listed as “mental retardation.”

 

Since these are first readings, action was not requested at this time.  Board action will be requested at the April 14 Board of Education meeting. 

 

IX. ADJOURNMENT

Moved by Mr. Lukens, seconded by Mr. Recck, to adjourn the meeting at 9:50 p.m.

FAVOR:      ALL  

MOTION CARRIED:  6:0

 

Respectfully submitted,

Michelle Hartel, Secretary, Berlin Board of Education

 

Special Meeting Minutes - March 03, 2008

BERLIN BOARD OF EDUCATION
March 3, 2008
MINUTES
SPECIAL MEETING

Attendance:
Gary Brochu

Julie Erickson
Michelle Hartel Excused absence
Gary Lukens Excused absence
William Lutz Excused absence
Kathleen O’Donnell-Moss
Christopher Puzio Excused absence
Anthony Recck
John Richards

Also in attendance: Superintendent of Schools Dr. Michael Cicchetti; Director of Pupil Personnel Services Margaret Butler; Director of Human Resources Joseph Costa; and Principal of Berlin High School George Synnott. Also in attendance were high school staff members Mary Salerno and Janet Parlatto.

I. CALL TO ORDER

Mr. Brochu called the meeting to order at 7:00 p.m. in the Board of Education (“the Board”) meeting room at 238 Kensington Road, Berlin, CT. The Pledge of Allegiance was recited and a moment of silence was observed.

II. BHS SUMMARY ON THE NEASC REPORT

Mr. Synnott and co-chairpersons of the NEASC (New England Association of Schools and Colleges) self-study committee presented a powerpoint exhibit on their summary of the NEASC evaluation report. It is noted that the High School will give a status report to NEASC at the end or 2 years, and again at the end of 5 years. They reported out on the 38 Commendations, and on the 43 Recommendations, that the NEASC committee cited in their report. They suggested that the removal of duplicity in the comments resulted in 30 Commendations and 20 Recommendations.

While the NEASC visiting committee pointed to the “…numerous commendations that recognize the excellent work being done at Berlin High School.”, they noted that, “Virtually all stakeholders believe that the building is not educationally adequate to meet the teaching and learning needs of the school.” Specifically, “The building, including the science labs, is not adequate to meet the teaching and learning needs of the students and staff. The building also presents serious challenges in the area of instructional technology; increased funding for technology upgrades is critically needed.” The co-chairs noted that on six of the seven measurable standards, the district should, “Provide time and space for formal collaboration by teachers within departments and across disciplines, which should include a structure and protocol to guide time, substance, and outcome.” Stated another way, “Greater collaborative planning time would enhance the leadership efforts of the entire learning community. … Common time will allow teachers to employ instructional strategies that make connections across disciplines and engage students as active, self-directed learners.” The Board recognizes these issues and believes they are addressed appropriately in the BHS Education Specifications.

During the discussion, the work of Mr. Synnott and the co-chairs was praised. The self-study was a thoughtful and useful exercise that helped BHS focus on areas may need to be improved upon. The faculty is seen as a group of excellent educators, who seek to improve upon the delivery of education to the students. With the community’s high expectations, “…this is an important time in the history of the school …”

III. EXECUTIVE SESSION

At 8:35 p.m., a motion was made by Mr. Recck, seconded by Mrs. Erickson, to go into Executive Session to discuss a personnel matter.

FAVOR: ALL
MOTION CARRIED: 4:0

In attendance for Executive Session were Board members Brochu, Erickson, O’Donnell-Moss, Recck and Richards, along with Superintendent Cicchetti and HR Director Costa.

At 8:50 p.m., a motion was made by Mrs. O’Donnell-Moss, seconded by Mr. Recck, to return to regular session.

FAVOR: ALL
MOTION CARRIED: 4:0 
 
IV. ADJOURNMENT

At 8:53 p.m., the meeting was adjourned by the Board President.

 

Respectfully submitted,
John M. Richards, Berlin Board of Education
(Orig 3/20 JMR/jmr)

 

Special Meeting Minutes - March 24, 2008

BERLIN BOARD OF EDUCATION
March 24, 2008
MINUTES
SPECIAL MEETING

Attendance:
Gary Brochu

Julie Erickson Joined at 8:04 p.m.
Michelle Hartel
Gary Lukens
William Lutz Joined at 8:04 p.m.
Kathleen O’Donnell-Moss
Christopher Puzio Joined at 5:40 p.m.
Anthony Recck
John Richards Joined at 8:04 p.m.

Also in attendance: Superintendent of Schools Dr. Michael Cicchetti.

I. CALL TO ORDER

Mr. Brochu called the meeting to order at 5:30 p.m. in the Emma Hart Willard Elementary School Library/Media Center at 1088 Norton Road, Berlin, CT.

II. EXECUTIVE SESSION

At 5:31 p.m., a motion was made by Mr. Recck, seconded by Mr. Lukens, to go into Executive Session to hold interviews for High School Assistant Principal and Middle School Assistant Principal positions.

FAVOR:        ALL
MOTION CARRIED: 5:0  

In attendance for Executive Session were Board members Brochu, Hartel, Lukens, Recck, O’Donnell-Moss, and Puzio,. In addition, Dr. Cicchetti was present.

At 6:55 p.m., a motion was made by Mr. Recck, seconded by Mr. Puzio, to recess in order to attend Regular Meeting and allow for the return of Board members Richards, Erickson and Lutz.

FAVOR: ALL

MOTION CARRIED:  5:0

At 8:04 p.m., a motion was made by Mr. Lukens, seconded by Mr. Puzio, to return to Executive Session to complete discussion on above interviews.

FAVOR: ALL

MOTION CARRIED:  5:0

Board members Richards, Erickson and Lutz joined Executive Session at this point.

At 8:15 p.m., a motion was made by Ms. O’Donnell-Moss, seconded by Mr. Puzio, to return to regular session with action recommended for Regular Meeting.

FAVOR: ALL

MOTION CARRIED:  8:0

III. ADJOURNMENT

Moved by Mr. Recck, seconded by Mr. Puzio, to adjourn the meeting at 8:17 p.m.

FAVOR:      ALL  
MOTION CARRIED:  8:0

Respectfully submitted,

Michelle Hartel, Secretary, Berlin Board of Education

REGULAR MEETING - April 14, 2008

BERLIN BOARD OF EDUCATION

April 14, 2008

MINUTES

REGULAR MEETING

 

Attendance: Gary Brochu

Julie Erickson

Michelle Hartel

Gary Lukens

William Lutz Absent

Kathleen O’Donnell-Moss

Christopher Puzio Absent

Anthony Recck

John Richards

 

Also in attendance: Superintendent of Schools Dr. Michael Cicchetti; Assistant Superintendent for Curriculum and Instruction Rena Klebart; Director of Business Operations Roman Czuchta; Director of Pupil Personnel Services Margaret Butler; Director of Human Resources Joseph Costa; Supervisor of Special Education Linda Holian; Principal of Griswold School Laurie Gjerpen; Principal of Willard School Robert J. Sullivan II; Principal of Hubbard School Alfred Souza; Principal of McGee Middle School Brian Benigni; Principal of Berlin High School George Synnott; and Athletic Director James Day.

 

I. CALL TO ORDER

 

Mr. Brochu called the meeting to order at 7:06 p.m. in the Board of Education (“the Board”) meeting room at 238 Kensington Road, Berlin, CT. The Pledge of Allegiance was recited. A Moment of Silence was observed.

 

II. BOARD AND ADMINISTRATIVE COMMUNICATIONS

 

Ms. Hartel reported on the Leadership, Accountability and Measurement Committee meeting held this evening and the Committee’s discussions concerning revisions to two policies that will soon be coming to the Board: Curriculum and Development; and Textbook Adoption.

 

Mr. Richards reported on the Resources and Capacity-building Committee meeting held this evening and the Committee’s discussions regarding revisions to the Personnel policies; negotiations regarding the transportation contract expiring this year; transportation guidelines; the educational specifications; and the status of the 2008-2009 budget.

 

Ms. Erickson reported on her attendance at the annual Town meeting concerning the Budget on April 8, 2008.

 

Ms. O’Donnell-Moss reported on her attendance at Sports Night at the high school, noting, once again, that the stage was filled with scholar athletes. Ms. O’Donnell-Moss reported on the Communications and Alignment Committee meeting held this evening and the Committee’s discussions regarding the newsletter and the survey cards to be given to Realtors to receive feedback as to why citizens are moving into the community.

 

Mr. Costa updated the Board regarding the ongoing recruitment efforts to fill current and anticipated job openings for the 2008-2009 academic school year.

 

Mr. Czuchta reported authorization of the ordinance for the track at the high school is on the Town Council’s agenda tomorrow evening. Mr. Czuchta updated the Board with regard to the shared software program with the Town and the Board of Education.

 

Ms. Klebart updated the Board with regard to the vertical team activity, noting that Larry Ainsworth will be coming back to the District on May 13, working with the Language Arts vertical team. Ms. Klebart reported on her last meeting with the New Teacher Academy.

 

Dr. Cicchetti congratulated the Athletic Department for the Unified Sports program winning the Michael’s Cup. Dr. Cicchetti reported on his attendance at an exchange activity at McGee Middle School with students from New Haven. Dr. Cicchetti updated the Board with regard to the oral history project that would document student-conducted interviews with local veterans; these interviews could be used both while school is in session on Veteran’s Day and in social studies instruction throughout the year. Dr. Cicchetti reported on his attendance at the Junior Prom, and applauded Mr. Synnott and the high school staff and advisors for their excellent planning and supervision. He conveyed much pride in the behavior of the students as well.

Mr. Brochu congratulated the Athletic Department for the Unified Sports program winning the Michael’s Cup. Mr. Brochu reported that the scoring for the senior portfolio will take place this Tuesday and Thursday. Mr. Brochu reminded the Board that April 29, 2008 is the Town’s budget referendum.

 

III. AUDIENCE OF CITIZENS

 

Nothing to report.

 

IV. CONSENT AGENDA

  1. Approval of Minutes

    1. Regular Meeting of March 24, 2008

 

    1. Special Meeting of March 3, 2008

 

    1. Special Meeting of March 24, 2008

 

    1. Special Meeting of April 3, 2008

 

  1. Payment of Bills – Period ending March 31, 2008

 

Moved by Ms. Erickson, seconded by Mr. Recck, to approve the consent agenda as presented.

 

FAVOR:      ALL  

MOTION CARRIED:  6:0

 

V. INFORMATION AND REPORTS

  1. Activity Fund Reports

    1. Berlin High School Enterprise Fund – Period ending February 29, 2008

    2. Berlin Public Schools Activity Fund – Period ending February 29, 2008

    3. Cafeteria Fund – Period ending February 29, 2008

 

These reports were noted with interest.

 

Mr. Richards commented on the Resources and Capacity-building Committee’s discussions concerning the format of these reports.

 

  1. Early Childhood Program

 

Director of Pupil Personnel Services Margaret Butler and staff members presented to the Board a PowerPoint presentation providing an overview of the District’s early childhood special education programs, which consist of the pre-school program and kindergarten program.  All of the district-wide early childhood offerings are located at Willard School and bring together students from the Willard, Griswold, and Hubbard neighborhood attendance areas.  The program serves children who are approximately three years to six years of age, using a wide variety of program designs. Students are transitioned to their neighborhood schools for first grade.  This evening’s program overview was presented by four special education teachers and five related services staff members; two non-certified support staff members were also in attendance.  They described the types of classes that are offered at Willard, the student populations served, and the specialized programs that are provided. They described the process, beginning with referral and continuing to program participation using a comprehensive early childhood model. A copy of the PowerPoint presentation was provided to the Board.

 

Ms. Butler and staff members responded to questions from the Board.

 

Ms. Erickson noted her appreciation for the respect and dignity this program provides for the students.

 

A short recess was held from 8:28 p.m. to 8:40 p.m.

 

  1. Data Team Presentations

 

At a Board meeting last fall, Superintendent Cicchetti and Assistant Superintendent Klebart presented their work from a week-long Harvard seminar, during which they developed a plan to advance the work of data teams in the District. This presentation on data teams was a follow up to last fall’s discussion so that the administration could update the Board on the work that the data teams have undertaken this year.

 

The principals from each of the schools have been working with their teachers to further the implementation of data teams in their buildings. The evolving work of data teams at each school is closely related to the continuous improvement process and supports the action plans of schools, departments, and grade level teams.

 

Elements common to each of the teams include: representation of teachers from grade levels or departments; identification of assessment tools and significant work samples; scheduled and regular meeting times; and use of student work to analyze student performance and to make future decisions about instruction.

The presentation to the Board focused on the definition of data teams and a description of the data team process. The principals shared with the Board how their teams are using data in their schools. There was a review of the resources the District has dedicated to data teams and a discussion about plans for continuing the work of the teams both at the school and district level.

 

  1. Status of the Board of Education’s Adopted Budget for 2008-2009

 

Board members were provided with an update on the status of the Board’s Adopted Budget for 2008-2009 as it goes forward to the Town referendum on Tuesday, April 29, 2008.  

 

  1. Comprehensive Annual Financial Report

 

Director of Business Operations Roman Czuchta reported on the Annual Financial Report for the fiscal year ending June 30, 2007. The Management letters were provided to the Board. Mr. Czuchta noted the only recommendation from Blum, Shapiro & Company, P.C. is that the Town establish a plan to address the various provisions and effects of new postemployment standards as the GASB issued Statement No. 43, Financial Reporting for Postemployment Benefit Plans Other Than Pension Plans, and Statement No. 45, Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions, will be phased in by the Town in a tiered manner, starting July 1, 2007 and July 1, 2008 respectively and will impact governmental entities that provide health insurance and other benefits to employees upon retirement, including participation in group plans where the retiree reimburses the employer for premium costs.

 

  1. Educational Specifications for New High School – Status Report

 

Director of Business Operations Roman Czuchta reported the RFP (request for proposals) for the architectural services continues to be developed. Mr. Czuchta reported on his attendance at the Public Building Commission’s meeting last Thursday, noting they continue to progress.

 

G. Technology Bond – Status Report

 

Director of Business Operations Roman Czuchta reported the Town-Wide Technology Committee will be meeting this Thursday to review the RFP for the workings received and review state contracts, specifically for the fiber. The administrative team working on this anticipates having full support from the Town-Wide Technology Committee to move forward to the Town Council to request waivers of bids for the fiber and the canopy for the police department.

 

H. Policy Revision – First Reading – Personnel Policies

 

Human Resources Director Joseph Costa provided Board members with a review and first reading of new, revised, and deleted policies in the personnel section of the Board Policy Book. This proposal was previously reviewed with the Board’s Resources and Capacity-building Committee at their March 10 meeting. Mr. Richards observed that, when possible, it would be in the best interests of the Board and the district to adhere to the recommended policies from Shipman and Goodwin, the Board’s counsel.

 

Since this is a first reading, action was not requested at this time.  Board action will be requested at the April 28 Board of Education meeting. Board members were asked to direct any questions or recommended changes to Mr. Costa prior to the next Board meeting.

 

VI. RECOMMENDED ACTION

  1. Establishment of Graduation Date

 

Dr. Cicchetti reported that this year’s graduation will be Sunday, June 22, 2008. The ceremony will be held at Central Connecticut State University beginning at 1:30 p.m.

 

Moved by Mr. Richards, seconded by Ms. O’Donnell-Moss, to approve the graduation date for Sunday, June 22, 2008.

 

FAVOR:      ALL  

MOTION CARRIED:  7:0 including President Gary Brochu

 

  1. Policy Revision – Second Reading/Adoption

    1. Suicide Prevention and Intervention – Policy JHFF

    2. Reports of Suspected Abuse or Neglect of Children – Policy JHFE

    3. Reports of Suspected Abuse or Neglect of Adults with Mental Retardation – Policy JHFEA

 

A first reading of these policies was conducted at the March 24, 2008 Board of Education meeting. 

 

Moved by Ms. O’Donnell-Moss, seconded by Mr. Richards, to adopt revised Policy JHFF – Suicide Prevention and Intervention, Policy JHFE – Reports of Suspected Abuse or Neglect of Children and Policy JHFEA – Reports of Suspected Abuse or Neglect of Adults with Mental Retardation as presented.

 

FAVOR:      ALL  

MOTION CARRIED:  5:1

 

  1. Interdistrict Hockey Program

 

At the March 24 Board meeting, Athletic Director Jim Day presented a proposal for Berlin High School students to participate in a co-op hockey program with Newington High School.  There are approximately seven Berlin students who have expressed interest in the program thus far.  Mr. Day was present for a further discussion of the proposal and also highlighted items that have been put in place based on the feedback received from the Board at its last meeting; i.e.: funds; Berlin’s academic and behavior standards; transportation; practice schedule as it relates to early dismissal from Berlin High School; reconditioning of helmets; CIAC agreement; and insurance coverage for students. The proposal was reviewed by the Resources and Capacity-building Committee at their meetings of March 10 and April 14.

 

Moved by Mr. Richards, seconded by Mr. Recck, to approve the participation of Berlin High School athletes in a co-operative ice hockey program with Newington High School effective with the 2008-2009 school year.

 

FAVOR:      ALL  

MOTION CARRIED:  6:0

 

VII. ADJOURNMENT

Moved by Mr. Recck, seconded by Ms. O’Donnell-Moss, to adjourn the meeting at 10:06 p.m.

FAVOR:      ALL  

MOTION CARRIED:  6:0

 

Respectfully submitted,

 

 

 

Michelle Hartel, Secretary, Berlin Board of Education

REGULAR MEETING - April 28, 2008

BERLIN BOARD OF EDUCATION

April 28, 2008

MINUTES

REGULAR MEETING

 

Attendance: Gary Brochu

Julie Erickson

Michelle Hartel Absent

Gary Lukens

William Lutz

Kathleen O’Donnell-Moss

Christopher Puzio

Anthony Recck Absent

John Richards

 

Also in attendance: Superintendent of Schools Dr. Michael Cicchetti; Assistant Superintendent for Curriculum and Instruction Rena Klebart; Director of Business Operations Roman Czuchta; Director of Pupil Personnel Services Margaret Butler; Director of Human Resources Joseph Costa; Principal of Griswold School Laurie Gjerpen; Principal of Hubbard School Alfred Souza; and Principal of McGee Middle School Brian Benigni.

 

I. CALL TO ORDER

 

Mr. Brochu called the meeting to order at 7:05 p.m. in the Cafeteria at the Richard D. Hubbard Elementary School, 139 Grove Street, East Berlin, CT. The Pledge of Allegiance was recited. A moment of silence was observed.

 

II. BOARD AND ADMINISTRATIVE COMMUNICATIONS

 

Mr. Lutz congratulated the Berlin High School for its performance of the musical Annie indicating the students did an excellent job. Mr. Lutz was impressed with the talent and energy of the students. He asked that his comments be communicated to Mr. Kelly and the students, which Dr. Cicchetti said he would do.

 

Mr. Richards reported on his attendance at the Public Building Commission’s meeting last Thursday, noting they continue to work on a RFP (request for proposal) for the educational specifications for the new high school.

 

Ms. Butler reported on the support she has offered to the West Hartford school district through Berlin’s school psychologist and social worker as a result of the two recent suicides that took place in that town.

 

Mr. Costa updated the Board regarding the ongoing recruitment efforts to fill current and anticipated job openings for the 2008-09 academic school year and his attendance at two recent job fairs in Boston, Massachusetts and Rhode Island. Mr. Costa reminded the Board of the upcoming Dean of Students search process of which they are invited to participate.

 

Mr. Czuchta updated the Board with regard to the shared software program with the Town and Board of Education, reporting a unanimous decision was reached with one company and is in the process of negotiating final figures.

 

Ms. Klebart reported on her discussions with the teachers regarding the summer curriculum proposals. Ms. Klebart reported that Mr. Benigni and she will be attending a seminar on Atlas Rubicon.

 

Dr. Cicchetti reported on recruitment efforts to fill current and anticipated job openings for the 2008-09 academic school year and his attendance at the recent job fair in Boston, Massachusetts. Dr. Cicchetti reminded those in attendance that Tuesday is Referendum Day. Dr. Cicchetti reported that Mark Benigni, Assistant Principal at Berlin High School, has been named Principal at Cromwell High School.

 

Mr. Brochu reported on the recruitment standards the District sets in filling current and anticipated job openings. Mr. Brochu asked that any Board member interested in participating in the Dean of Students recruitment process contact Dr. Cicchetti or himself. Mr. Brochu noted the upcoming CABE workshops: Legislative Wrap-Up of the 2008 General Assembly on May 14, 2008 and Collective Bargaining—Health Issues and Legal Issues on June 3, 2008. Mr. Brochu reminded all in attendance that Tuesday is Referendum Day and encourages everyone to go out and vote.

 

III. STUDENT PRESENTATION – HUBBARD SCHOOL

 

The special area teachers at Hubbard have been doing exceptional work in their respective areas, i.e. art, music, physical education, and library/media. The fundamental underpinnings of rigor, relevance, and respect are consistently reflected in their planning/delivery of instruction with continued focus on interdisciplinary units and continuous improvement goals. Sue Kaczynski (Music), Debbie Lamond (Library Media), Mary Smeallie (Art), and Nancy DeBlasio (Physical Education) shared some of the exemplary work that has been taking place in their classrooms. Student representatives shared their work and insights during this presentation. Student representatives included grade two students Julia Sisti, Brianna Lennehan, Michelle Cohen, Madison Cusick-Howat, Michael McCarthy, Erika Gilleran, Cailin Barnes, Kaylin Degroff, and Vanessa Clement; grade three students Danielle Skates, Mark Bosse and Steven Bordonaro; and grade five students Davis Bordonaro and Anthony Sisti.

 

IV. AUDIENCE OF CITIZENS

 

Nothing to report.

 

V. CONSENT AGENDA

  1. Approval of Minutes

    1. Regular Meeting of April 14, 2008

 

    1. Special Meeting of April 10, 2008

 

    1. Special Meeting of April 3, 2008 – Revised

 

The following revisions were made by Mr. Richards after the minutes were approved at the April 14, 2008 meeting. The “present in executive session” was amended to indicate Mr. Recck was present. The motion to return to regular session was seconded by Mr. Recck. (Mr. Puzio was not present, as shown in the original minutes.)

  1. Action Regarding Non-renewal Notice

 

Due to a resignation, a teaching position exists that allows the extension of Kara Langan’s employment as a teacher in the Berlin Public Schools. It is, therefore, recommended to rescind the non-renewal notice issued to Kara Langan and offer her a contract for the 2008-09 academic year.

 

Moved by Mr. Lukens, seconded by Mr. Puzio, to approve the consent agenda as presented.

 

FAVOR:      ALL  

MOTION CARRIED:  6:0

 

VI. INFORMATION AND REPORTS

  1. Status of the Board of Education’s Adopted Budget for 2008-09

 

Board members were provided with an update on the status of the Board’s Adopted Budget for 2008-09 as it heads to the Town referendum on Tuesday, April 29, 2008.  

 

  1. Math Program, K-8

 

Kara Watson, District Math Coordinator for K-8, and math instructional support teachers Tom Collis and Susan Dizenzo provided Board members with information about (1) the remedial and enrichment support they provide to elementary and middle school students; (2) the role they play on the district-wide math vertical team; and (3) their priorities for 2008-09 and beyond. As part of their presentation, they included information about the Blue Ribbon software program that is currently being used to assess student understanding of math objectives and to track student progress in meeting those objectives and also provided a PowerPoint presentation of the M.I.S.C. (Math Instructional Support and Curriculum) program. They also responded to questions from the Board concerning the presentation. A copy of the PowerPoint presentation will be provided to the Board in their weekly Update.

 

  1. Educational Specifications for New High School – Status Report

 

Resources and Capacity-building Committee Chairperson John Richards reported on his attendance at the Public Building Commission’s meeting last Thursday, noting they continue to work on a RFP for the educational specifications for the new high school. Mr. Richards indicated the main focus is the hiring of an architect. The Public Building Commission has been presented with a calendar outlining what needs to be accomplished for submission to the State by June 30, 2009.

 

  1. Technology Bond – Status Report

 

Director of Business Operations Roman Czuchta reported the Town-Wide Technology Committee met on April 17, 2008 and two RFPs (Request for Proposals) were developed: One, for the rewiring at Willard; and the other for the end product to be properly tested and installed. The bid procedure for the fiber and the canopy system for the police department will be on the Town Council’s agenda May 6, 2008.

 

  1. Policy Revision – First Reading

    1. Curriculum Development – Policy IF

    2. Textbook Selection and Adoption – Policy IIAA

 

Curriculum Development - The revised policy for curriculum development was created with significant involvement from the District's Council for Curriculum Development and Coordination, the high school department chairpersons, and members of the Administrative Council. It was also discussed at meetings of the Leadership, Accountability and Measurement Committee during the past several months. The revised policy defines the role of the Assistant Superintendent and the vertical teams in the development of District curriculum. The revised policy also highlights the commitment of the District to a standards-based curriculum that is articulated and coordinated across all grade levels, kindergarten through grade 12.

 

Textbook Selection and Adoption - As with the revised curriculum development policy, the revised policy for textbook selection was created with significant involvement from the District's Council for Curriculum Development and Coordination, the high school department chairpersons, and members of the Administrative Council. It was also discussed at meetings of the Leadership, Accountability and Measurement Committee during the past several months. One of the more significant changes to this policy is the inclusion and consideration of required summer reading books as "textbooks" that would require adoption by the Board of Education. The policy also defines the role of the vertical teams in the textbook review and selection process.

 

Since these are first readings, action was not requested at this time.  Board action will be requested at the May 12 Board of Education meeting.  Board members should contact Mrs. Klebart or Dr. Cicchetti prior to the next Board meeting should they have any questions or concerns about these two proposed policies.

 

VII. RECOMMENDED ACTION

  1. Policy Revision – Second Reading/Adoption – Personnel Policies

  1. Policy GBA – Non-Discrimination*

  2. Policy GBAB – Fingerprinting, Criminal History Records and Employment Reference Checks

  3. Policy GBAC – Plan for Minority Staff Recruitment

4. Policy GBCBA – Sex Discrimination and Sexual Harassment in the Workplace

  1. Policy GBEB – Family and Medical Leave*

  2. Policy GBCB – Alcohol and Drug-Free Workplace

  3. Policy GCC – Hiring of Certified Staff

  4. Policy GDD – Hiring of Non-Certified Staff

  5. Policy GDQAB – Athletic Coaches*

 

A first reading of the policies listed above was conducted at the April 14, 2008 Board of Education meeting. The three policies marked with an asterisk (*) have been revised since the April 14th meeting to be consistent with updated policies received from Shipman & Goodwin. The revisions were

provided and shown in boldface while deleted text was shown as strikethrough. All other policies were the same as presented in the first reading on April 14th.

 

Moved by Mr. Richards, seconded by Mr. Lukens, to adopt revised Policies GBA – Non-Discrimination, Policy GBEB – Family and Medical Leave, Policy GBCB – Alcohol and Drug-Free Workplace, Policy GCC – Hiring of Certified Staff and Policy GDQAB – Athletic Coaches and new Policies GBAB – Fingerprinting, Criminal History Records and Employment Reference Checks, Policy GBAC – Plan for Minority Staff Recruitment, Policy GBCBA – Sex Discrimination and Sexual Harassment in the Workplace and GDD – Hiring of Non-Certified Staff as presented.

 

FAVOR:      ALL  

MOTION CARRIED:  6:0

 

  1. Policies to be Deleted

 

The following policies were identified to be deleted: GBB, GBB-R, GCC-R, GCD, GBCB-R, GCBD, GBL, GCA, GBEA, GCAA-R, GCAB-R, GCBD, and GCPC as outlined in the summary grids.

 

Moved by Mr. Richards, seconded by Mr. Lukens, to delete policies GBB, GBB-R, GCC-R, GCD, GBCB-R, GCBD, GBL, GCA, GBEA, GCAA-R, GCAB-R, GCBD, and GCPC as presented.

 

FAVOR:      ALL  

MOTION CARRIED:  6:0

 

  1. School Calendar 2008-2009

 

Dr. Cicchetti reported that members of the Leadership, Accountability, and Measurement Committee have asked that the approved 2008-09 school calendar be placed on tonight’s agenda for discussion and possible action by the full Board as a result of meetings with school groups concerning school being in session on Columbus Day. It is the recommendation of the Committee that the Board modify only next year’s calendar so that school will not be in session on Columbus Day.

 

Moved by Mr. Lukens, seconded by Ms. O’Donnell-Moss, to modify the 2008-09 school calendar, previously approved by the Board of Education on February 25, 2008, so that school will not be in session on Monday, October 13, 2008 (Columbus Day).

 

Mr. Lukens reported his understanding that this request to not have school in session on Columbus Day extends the last student day from June 16 to June 17. Therefore, the motion should be amended to include the change to the last student day.

 

Moved by Mr. Richards, seconded by Ms. O’Donnell-Moss, to modify the 2008-09 school calendar, previously approved by the Board of Education on February 25, 2008, so that school will not be in session on Monday, October 13, 2008 (Columbus Day). The calendar will be adjusted accordingly so that the last student day will be June 17, 2009.

 

FAVOR:      ALL  

MOTION CARRIED:  7:0

 

VIII. ADJOURNMENT

 

Moved by Mr. Lutz, seconded by Ms. Erickson, to adjourn the meeting at 10:00 p.m.

FAVOR:      ALL  

MOTION CARRIED:  6:0

 

Respectfully submitted,

John Richards, Berlin Board of Education

 

Special Meeting Minutes - April 03, 2008 (Revised)

BERLIN BOARD of EDUCATION

April 3, 2008

MINUTES (Revised)

Special Meeting

 

Present:

Kathleen O’Donnell-Moss, Chair

 

 

Julie Erickson

 

 

Gary Lukens

 

 

William Lutz

 

 

Anthony Recck

 

 

John Richards

 

 

 

 

Absent

None

 

 

 

The meeting was called to order by Board member and Expulsion Hearing Chairman, Moss at 7:37 a.m. in the Board of Education (the “Board”) meeting room at 238 Kensington Road, Berlin, CT.

 

Moved by Mr. Recck, seconded by Mrs. Erickson to enter an executive session for the purposes of conducting an expulsion hearing at 7:38 a.m.

 

FAVOR: All

MOTION CARRIED: 5:0

 

Present: Board members Moss, Erickson, Lukens, Lutz, Recck, and Richards. Also, Superintendent Cicchetti, Berlin High School Principal Mr. G. Synnott, attorney for the Board Mr. Richard Mills, Student A, and Student A’s mother.

 

At 7:42 a.m., all but the Board members departed the meeting room.

At 7:49 a.m., all but the Board members returned to the meeting room.

 

Moved by Mrs. Erickson, seconded by Mr. Recck to return to regular session at 7:50 a.m.

 

FAVOR: All

MOTION CARRIED: 5:0

 

Moved by Mrs. Erickson, seconded by Mr. Richards that based on the evidence in the record, and subject to the following conditions, Student A be expelled from school, effective April 3, 2008, and continuing through April 3, 2009, based on Student A’s conduct in using a dangerous instrument and/or deadly weapon (more specifically, an air soft gun) in the commission of a crime against another person on or about March 20, 2008:

 

  1. During the period of expulsion, the Board will provide Student A with an alternative educational program deemed appropriate by the Administration.

 

  1. During the period of expulsion, Student A will not be permitted to be on school grounds and will not be permitted to attend or participate in any school-sponsored activities, with the sole exception of his participation in the alternative education program provided by the Board.

 

  1. Prior to the first day of the 2008-09 school year, the Superintendent will review Student A’s conduct, as well as his attendance and effort level in the alternative educational program. Based on that review, the Superintendent will determine, in his sole discretion, whether Student A should be readmitted to school, effective on the first day of the 2008-09 school year.

 

  1. If the Superintendent determines that Student A should be readmitted to school early in accordance with the preceding section, and if Student A subsequently commits any offense that would warrant suspension and/or expulsion under the policies of the Berlin Board of Education, the Superintendent may reinstate Student A’s expulsion for the remainder of the expulsion period, through April 3, 2009, without the need for any further proceedings before the Berlin Board of Education.

 

FAVOR: All

MOTION CARRIED: 6:0

 

Moved by Mrs. Erickson, seconded by Mr. Recck to adjourn the meeting at 7:58 a.m.

 

FAVOR: All

MOTION CARRIED: 5:0

 

Submitted by,

 

 

 

John M. Richards

Expulsion Hearing Recording Secretary

Berlin Board of Education

 

JMR: jmr (Original 4/8/08; revised 4/16/08)

Special Meeting Minutes - April 10, 2008

BERLIN BOARD of EDUCATION

April 10, 2008

MINUTES

Special Meeting

 

Present:

Julie Erickson, Chairperson

 

 

William Lutz

 

 

Kathleen O’Donnell-Moss

 

 

Anthony Recck

 

 

John Richards

 


 

 

Absent
None

 

 

 

The meeting was called to order by Board member and Expulsion Hearing Chairperson Erickson at 7:45 a.m. in the Board of Education (the “Board”) meeting room at 238 Kensington Road, Berlin, CT.

 

Moved by Mr. Recck, seconded by Mrs. O’Donnell-Moss to enter an executive session for the purposes of conducting an expulsion hearing at 7:46 a.m.

 

FAVOR: All

MOTION CARRIED: 5:0

 

Present: Board members Erickson, Lutz, Moss, Recck and Richards.

Also, Superintendent Cicchetti, Berlin High School Principal

Mr. G. Synnott, attorney for the Board Mr. Richard Mills, and Student A’s mother.

 

 

At 7:55 a.m., all but the Board members departed the meeting room.

At 7:57 a.m., all but the Board members returned to the meeting room.

 

Moved by Mr. Richards, seconded by Mr. Recck to return to regular session at 7:58 a.m.

 

FAVOR: All

MOTION CARRIED: 5:0

 

Moved by Mrs. O’Donnell-Moss, seconded by Mr. Lutz thatStudent A be expelled from school, effective April 10, 2008, and continuing through April 10, 2009, based on Student A’s conduct in making threatening comments regarding one or more students.

 

  1. During the period of expulsion, the Board will provide Student A with an alternative educational program established in accordance with all applicable statutes and deemed appropriate by the Administration.

 

  1. During the period of expulsion, Student A will not be permitted to be on school grounds and will not be permitted to attend or participate in any school-sponsored activities, with the sole exception of Student A’s participation in the alternative education program provided by the Board.

 

  1. On or about April 28, 2008, the Superintendent will review all applicable records concerning Student A for the purpose of determining, in the Superintendent’s sole discretion, whether Student A should be readmitted to school on or about April 28, 2008. In making that determination, the Superintendent will also review Student A’s conduct, as well as Student A’s attendance and effort level in the alternative educational program.

 

  1. If the Superintendent determines that Student A should be readmitted to school early in accordance with the preceding section, and if Student A subsequently commits any offense that would warrant suspension and/or expulsion under the policies of the Berlin Board of Education, the Superintendent may reinstate Student A’s expulsion for the remainder of the expulsion period, through April 10, 2009, without the need for any further proceedings before the Berlin Board of Education.

 

FAVOR: All

MOTION CARRIED: 5:0

 

Moved by Mr. Recck, seconded by Mrs. O’Donnell-Moss to adjourn the meeting at 8:00 a.m.

 

FAVOR: All

MOTION CARRIED: 5:0

 

Submitted by,

 

John M. Richards

Expulsion Hearing Recording Secretary

Berlin Board of Education

 

 

 

JMR: jmr (Original 4/16/08)

REGULAR MEETING - May 27, 2008

BERLIN BOARD OF EDUCATION

May 27, 2008

MINUTES

REGULAR MEETING

 

Attendance: Gary Brochu

Julie Erickson

Michelle Hartel

Gary Lukens

William Lutz

Kathleen O’Donnell-Moss

Christopher Puzio

Anthony Recck Absent

John Richards

 

Also in attendance: Superintendent of Schools Dr. Michael Cicchetti; Assistant Superintendent for Curriculum and Instruction Rena Klebart; Director of Business Operations Roman Czuchta; Director of Pupil Personnel Services Margaret Butler; Director of Human Resources Joseph Costa; Supervisor of Special Education Linda Holian; District-wide K-12 Literacy Coordinator Debra Thibault; Principal of Griswold School Laurie Gjerpen; Principal of McGee Middle School Brian Benigni; Principal of Willard School Robert J. Sullivan II; Principal of Hubbard School Alfred Souza; Assistant Principal of Willard School Jen Derick; and Assistant Principal of McGee Middle School, effective July 1, 2008, Salvatore Urso.

 

I. CALL TO ORDER

Mr. Brochu called the meeting to order at 7:08 p.m. in the Board of Education (“the Board”) meeting room at 238 Kensington Road, Berlin, CT. The Pledge of Allegiance was led by student, Haley Hauptfeld. A Moment of Silence was observed.

 

II. BOARD AND ADMINISTRATIVE COMMUNICATIONS

 

Ms. Hartel reported on her attendance at the Memorial Day Parade, indicating she was impressed with all the students both watching and marching.

 

Mr. Richards reported on his attendance at CREC’s annual meeting. Mr. Richards reported on his attendance at the Public Building Commission’s meeting last week, which will be addressed later in the agenda.

 

Ms. Erickson congratulated the high school girl’s softball team for their Northwest Conference championship win, noting that this was the first championship achieved in 15 years.

Ms. O’Donnell-Moss reported on her participation in the Memorial Day Parade, where she marched as a Board representative. Ms. O’Donnell-Moss was very proud of the performance of the high school band and chorus and the middle school band at the ceremony following the parade. Ms. O’Donnell-Moss reported on the recent Berlin Education Council meeting wherein Mr. Synnott briefly presented the high school NEASC accreditation report to those in attendance. The presentation will be repeated in its entirety in the fall to the entire Education Council. Ms. O’Donnell-Moss reported the realtor cards and survey that the Communications and Alignment Committee intends to use to determine if the educational system in Berlin plays a part in people’s willingness to move to the community were presented to the Education Council.

 

Mr. Costa provided a review of key Human Resources processes in anticipation of purchasing the Human Resources software package.

 

Mr. Czuchta reported on his attendance at the May 20, 2008 Town Council meeting at which time the Council (1) approved the funding for the reconstruction of the McGee entrance way; (2) approved funding for the upgrade of communication systems at the elementary schools; (3) passed to Town meeting $237,000 in appropriations for the keyless entry system; and (4) approved and awarded a contract for the resurfacing of the track at the high school.

 

Ms. Klebart reported on the Curriculum Council’s meeting this date and the proposals for textbook adoption. The Board’s revised policy for textbook selection now includes the consideration of required summer reading books as "textbooks" that will require adoption by the Board of Education.

 

Mr. Brochu reported CABE will be hosting a workshop on June 3, 2008 regarding Collective Bargaining—Health Issues and Legal Issues and the Connecticut Association of Municipal Attorneys will be hosting a seminar on June 6, 2008 regarding Public Construction—The Nuts and Bolts of Municipal Construction Projects. Mr. Brochu reported on his attendance on May 13, 2008 at one of the three evening work sessions that CABE, along with the Connecticut State Department of Education, put together as a result of the work completed by an individual consultant who reviewed twelve at-risk schools in the state. Mr. Brochu reminded the Board of the UpBeat picnic this Thursday evening at the high school. Mr. Brochu thanked and recognized all the students who came out and participated in the Relay for Life two weekends before.

 

III. STUDENT PRESENTATION – WILLARD SCHOOL

 

The Willard School third grade team has had the opportunity to participate in a wide variety of professional development activities during the 2007-2008 school year. The team has used these opportunities to focus their efforts on improving their skills in teaching reading. This presentation provided a view into the new learning that teachers have experienced and how they have used this new information to transform their classroom instruction. Teachers presented examples of the strategies they are using in their instruction, and students offered samples of how these strategies have positively impacted their reading comprehension. Assistant Principal Jen Derick and classroom teachers Michelle Wendehack, Suzanne Heinkel, Chris Sliney, Jane Ponkos and Michael Kulak were joined by students Sumara Ali, Kara Boninsegna, Julia DelVecchio, Haley Hauptfeld, Matthew Luddy and Kamryn Sokolowski.

 

Dr. Cicchetti acknowledged the high-quality work of the third grade team and thanked Reading Consultant Betty Stephenson, who could not be at tonight’s presentation, for her outstanding work with the third grade team.

At this time, item V. Personnel was moved up in the agenda. Hearing no objection, the item was addressed.

 

V. PERSONNEL

Appointment – Dean of Students, Catherine M. McGee Middle School

 

Dr. Cicchetti recommended Kelly Maio as the candidate for the Dean of Students position at Catherine M. McGee Middle School.

 

Moved by Ms. O’Donnell-Moss, seconded by Ms. Erickson, that the Board of Education appoint Kelly Mayo to the position of Dean of Students at Catherine M. McGee Middle School, effective July 1, 2008.

 

FAVOR:      ALL  

MOTION CARRIED:  8:0; including President Gary Brochu

 

From 7:53 p.m. to 8:05 p.m. a short recess was held for refreshments and to informally congratulate faculty and students and to meet with their family and friends.

IV. AUDIENCE OF CITIZENS

 

Nothing to report.

 

VI. CONSENT AGENDA

  1. Approval of Minutes - Regular Meeting of May 12, 2008

 

B. Budget Transfers

 

Roman Czuchta, Director of Business Operations, provided a sheet of budget transfers that represented year end adjustments to accounts.

 

C. Resignation

 

Catherine Plona, teacher of Language Arts at Catherine M. McGee Middle School, has submitted her letter of resignation to be effective June 30, 2008.

 

  1. Action Regarding Non-renewal Notice

 

Due to a resignation, the District is able to extend Amy Stevenson’s employment as a teacher in the Berlin Public Schools. It is, therefore, recommended to rescind the non-renewal notice issued to Amy Stevenson and offer her a contract for the 2008-2009 academic year.

 

Moved by Ms. O’Donnell-Moss, seconded by Mr. Puzio, to approve the consent agenda as presented.

 

FAVOR:      ALL  

MOTION CARRIED:  7:0

VII. INFORMATION AND REPORTS

  1. Adequate Yearly Progress (AYP) – McGee and Elementary Schools

 

In response to a request by Board members related to previous discussions regarding AYP (Adequate Yearly Progress), the director of pupil personnel, the assistant superintendent, and the elementary and middle school principals presented information about district-wide and school-based initiatives to address the learning needs of at-risk students in both special education and general education. The presentation also included information about Response to Intervention (RtI).

 

Ms. Butler remarked that the presentation can actually be thought of as “Improvement of Student Performance” since the focus is no longer only on special education students and the Connecticut Mastery Test but rather the overall performance of any struggling learners in the district.

 

The presentation consisted of two components. Ms. Butler and Ms. Klebart provided information about District initiatives to support programs for at-risk students and their plans to provide Response to Intervention initiatives to the district, including professional development opportunities, scheduling to allow collaboration between special education and general education, and allocation of resources. They provided the Board with a handout regarding their presentation. Following that, each of the principals reviewed with the Board the work they have done with their support staff to identify at-risk students and to closely align programs and resources with student needs and the communications that will take place with parents regarding this collaboration with special education and general education.

 

Ms. Butler, Ms. Klebart and the principals responded to questions from the Board regarding the presentation.

 

From 9:19 p.m. to 9:28 p.m. a short recess was held.

 

  1. Language Arts Update

 

Debra Thibault, district-wide K-12 Literacy Coordinator, provided an update for the Board on the progress that has been made this year in Language Arts instruction. Specifically, Ms. Thibault addressed development of the Language Arts curriculum; assessment practices; professional development initiatives that were provided this year; and plans and priorities for the 2008-09 school year at the elementary, middle school and high school level. Ms. Thibault discussed the abilities of an independent strategic reader and also provided the Board with the latest, most current State framework for the Language Arts curriculum. A copy of this framework will be made available to teachers before they leave for the summer recess. Ms. Thibault provided the Board with a handout of her presentation and responded to questions from the Board regarding same. Following the presentation, Board members commented on all that Mrs. Thibault had accomplished this year and thanked her for the improvements in the literacy program.

  1. Educational Specifications for New High School – Status Report

 

Resources and Capacity-building Committee Chairperson John Richards reported the Public Building Commission met last Thursday and continues to work on the RFQ (Requests for Qualifications) and RFP (Requests for Proposals) for architectural services. Mr. Richards noted positive progress is being made. Mr. Brochu highlighted the legislative changes concerning the process by which local schools must award contracts for architectural services on school construction projects receiving state school construction grants, which, if signed, would become effective July 1, 2008.

 

  1. Technology Bond – Status Report

 

Director of Business Operations Roman Czuchta reported the Town Manger was given authority to sign the contract on behalf of the Town with Fiber Tech. The contract is now being reviewed by the Town Attorney. Mr. Czuchta reported an advertisement for a RFP for work to upgrade the Willard land, which is also part of this project, went out on Sunday and looks forward to having it back, reviewed and on the Town Council’s agenda for action on June 17, 2008.

 

VIII. RECOMMENDED ACTION

  1. Healthy Food Certification 2008-2009

 

Section 10-215f of the Connecticut General Statutes requires that all Connecticut public school districts that are eligible to participate in the healthy food certification take action to certify whether all food items sold to students will or will not meet the Connecticut Nutrition Standards published pursuant to section 10-215e of the Connecticut General Statutes for the period of July 1, 2008 through June 30, 2009.

 

Over the course of the past two years, the Board and administration – as well as representatives from parent organizations and booster clubs - have had several discussions regarding the District’s participation in the grant program that is part of Public Act 06-63.  It is the consensus of the Resources and Capacity-building Committee and administration that the District decline participation in this grant program for the 2008-09 school year. 

 

Director of Business Operations Roman Czuchta and Director of Food Services Timothy Prosinski project that any funding received from the grant would be offset by losses in sales and fundraising efforts due to the restrictions that the grant imposes on districts.  Separate and apart from Berlin’s participation in the grant program, changes made over the past two school years with respect to food services offerings have provided students with more healthy food choices during lunches. 

 

Moved by Mr. Richards, seconded by Mr. Lukens, that the Berlin Board of Education will not participate in the optional Healthy Foods Certification program under Section 10-215f of the Connecticut General Statutes for the 2008-09 school year.

 

FAVOR:      ALL  

MOTION CARRIED:  7:0

 

It is recommended that the Board approve the sale of soda during after school events, which are defined by Section 10-221q of the Connecticut General Statutes as “an occurrence that involves more than just a

regularly scheduled practice, meeting, or extracurricular activity.”  As during the 2007-08 school year, these sales will occur outside of the school day.

 

Moved by Mr. Richards, seconded by Ms. Erickson, that the Berlin Board of Education allow the sale of beverages (to students) that are not listed in Section 10-221q of the Connecticut General Statutes for the 2008-09 school year.

 

FAVOR:      ALL  

MOTION CARRIED:  7:0

 

  1. Personnel Not Covered by Collective Bargaining

 

Dr. Cicchetti presented the Board with a proposal for the continuation of employment for 2008-09 for personnel not covered by collective bargaining.  The Board’s Resources and Capacity-building Committee reviewed and discussed the proposal at its meeting of May 12.

 

Moved by Ms. Erickson, seconded by Ms. O’Donnell-Moss, to approve the proposed salaries for personnel not covered by collective bargaining and issue them contracts for the 2008-2009 school year.

 

FAVOR:      ALL  

MOTION CARRIED:  7:0

 

  1. Adult Education Grant

 

Dr. Cicchetti reported the Berlin Adult Education program has submitted a Program Improvement Project grant. This is an annual grant that is offered through the State Department of Education Bureau of Health/Nutrition, Family Services and Adult Education. The grant is funded by the Adult Education and Family Literacy Act.  The major purpose of the grant is to increase the capacity of the adult education programs to provide the needed educational and support services.

 

Moved by Mr. Richards, seconded by Mr. Lukens, to approve the Program Improvement Project grant for Adult Education as proposed.

 

FAVOR:      ALL  

MOTION CARRIED:  7:0

 

IX. EXECUTIVE SESSION

 

At 10:31 p.m., a motion was made by Ms. Erickson, seconded by Ms. O’Donnell-Moss, to go into Executive Session to discuss materials relative to the transportation contract; materials relative to negotiations – cafeteria employees; unaffiliated administrator contracts for Assistant Superintendent for Curriculum and Instruction, Director of Business Operations and Director of Human Resources; and timelines for evaluation of the Superintendent of Schools and Board of Education.

 

FAVOR:        ALL

MOTION CARRIED:  7:0

 

In attendance for Executive Session were Board members Brochu, Erickson, Hartel, Lukens, Lutz, O’Donnell-Moss, Puzio and Richards. In addition, Dr. Cicchetti was present for the full executive sessions. Mr. Czuchta and Mr. Costa were present for the discussions regarding transportation contract and negotiations.

 

At 11:34 p.m., a motion was made by Mr. Lutz, seconded by Ms. Erickson, to return to regular session with recommended action.

 

FAVOR: ALL

MOTION CARRIED:  7:0

 

X. RECOMMENDED ACTION

    1. Transportation Contract

 

It was anticipated that a recommendation would be made by the Resources and Capacity-building Committee regarding the District’s transportation contract.

 

Moved by Ms. O’Donnell-Moss, seconded by Mr. Lukens to extend the contract with the New Britain Transportation Company through June 30, 2012 as negotiated.

 

FAVOR: ALL

MOTION CARRIED: 7:0

 

    1. Unaffiliated Administrator Contracts

1. Assistant Superintendent for Curriculum and Instruction

2. Director of Business Operations

3. Director of Human Resources

 

The Board was presented with a proposal for the continuation of employment for 2008-2009 for administrative personnel (listed above) not covered by collective bargaining.

 

Moved by Ms. Erickson, seconded by Ms. O’Donnell-Moss to approve the proposed salaries for administrative personnel (Assistant Superintendent for Curriculum and Instruction, Director of Business Operations, and Director of Human Resources) not covered by collective bargaining and issue them contracts for the 2008-2009 school year.

 

FAVOR:      ALL  

MOTION CARRIED:  7:0

 

XI. ADJOURNMENT

 

Moved by Mr. Lukens, seconded by Ms. Erickson, to adjourn the meeting at 11:39 p.m.

FAVOR:      ALL  

MOTION CARRIED:  7:0

 

Respectfully submitted,

 

 

 

Michelle Hartel, Secretary, Berlin Board of Education

 

 

 

Special Meeting Minutes - May 27, 2008

BERLIN BOARD OF EDUCATION

May 27, 2008

MINUTES

SPECIAL MEETING

 

Attendance: Gary Brochu

Julie Erickson

Michelle Hartel

William Lutz (arrived at 6:48 p.m.)

Kathleen O’Donnell-Moss

John Richards

 

Also in attendance: Superintendent of Schools Dr. Michael Cicchetti (departed at 6:56 p.m.), Principal of McGee Middle School Brian Benigni

 

I. CALL TO ORDER

 

Mr. Brochu called the meeting to order at 6:05 p.m. in the Board of Education (“the Board”) meeting room at 238 Kensington Road, Berlin, CT.

 

II. INTERVIEW FOR DEAN OF STUDENTS, CATHERINE M. McGEE SCHOOL

 

Interview was held with the finalist candidate to fill vacant position of Dean of Students, Catherine M. McGee Middle School. Candidate interviewed was Kelly Maio. Discussion was held and decision was made to bring forth candidate for appointment to Regular Meeting of May 27, 2008.

 

  1. ADJOURNMENT

 

Moved by Mr. Puzio, seconded by Ms. Erickson, to adjourn the meeting at 7:05 p.m.

FAVOR:      ALL  

MOTION CARRIED:  5:0

 

Respectfully submitted,

 

 

Michelle Hartel, Secretary, Berlin Board of Education

 

REGULAR MEETING - July 21, 2008

BERLIN BOARD OF EDUCATION
July 21, 2008
MINUTES
REGULAR MEETING

Attendance:      Gary Brochu                      
        Julie Erickson                                  
        Michelle Hartel           
        Gary Lukens                                        
        Kathleen O’Donnell-Moss            
        Christopher Puzio            Arrived at 7:40 p.m.               
        Anthony Recck            Arrived at 8:05 p.m.        
        John Richards                    

Also in attendance:  Superintendent of Schools Dr. Michael Cicchetti and Athletic Director James Day.

I.    CALL TO ORDER

Mr. Brochu called the meeting to order at 7:13 p.m. in the Board of Education (“the Board”) meeting room at 238 Kensington Road, Berlin, CT.  The Pledge of Allegiance was recited.  A Moment of Silence was observed.

II.    BOARD AND ADMINISTRATIVE COMMUNICATIONS

Ms. Erickson reported cafeteria negotiations continue with another meeting scheduled for Wednesday evening. 

Ms. O’Donnell-Moss requested any Board member interested in participating as a school liaison to email her with their school preference.  Ms. O’Donnell-Moss reported on the principal search for Willard School and the committee interviews that were conducted this past Friday.  Ms. O’Donnell-Moss reminded the Board that the Community Theater is performing Oklahoma at the high school this weekend with all proceeds going to the UpBeat Program.

Ms. Hartel reported that, as a parent, she has received the district’s paperwork for children entering kindergarten and thanked the Central Office for the organization and ease in completing same.  Dr. Cicchetti said he would convey her sentiments to the staff.

Mr. Richards reported on his attendance at the Public Building Commission’s meeting on Wednesday, July 16, 2008, which will be addressed later in the agenda.  Mr. Richards reported that a preliminary meeting was held this evening with the Town Council concerning the upcoming administrators’ contract negotiations.

Dr. Cicchetti reported on his attendance last week at a school law institute at Columbia University and thanked the Board for the opportunity to participate in the program.  Dr. Cicchetti provided a preliminary overview of the district’s spring CAPT and CMT testing results.  Dr. Cicchetti indicated a comprehensive report will be provided to the Board in the early fall concerning these results. 

Mr. Brochu reported on the principal search for Willard School, noting the committee did an excellent job during the interviews on Friday.  Parents, teachers and the administration were involved and insightful.  Mr. Brochu reported CABE’s fifth annual Leadership Institute will be held this fall, noting this is a worthwhile experience for Board members.
 
III.    AUDIENCE OF CITIZENS

Mike Baczewski, 61 Robbins Road, Berlin, Connecticut addressed the Board concerning his Lead America experience, commenting it was one of the best experiences of his life.  Mr. Baczewski participated in a ten-day youth leadership conference at Catholic University in Washington, D.C., participating in a mock world stage conference on Intelligence and National Security.  Mr. Baczewski shared highlights of his experience:  meeting Senator John Larsen; a private tour of the Capital; watching fireworks from the Jefferson Memorial; and visiting the Pentagon and the September 11 memorial.  Dr. Cicchetti commended Mike on his determination and hard work in raising funds to support his trip to Washington.   

IV.    CONSENT AGENDA
A.    Approval of Minutes 
1.    Regular Meeting of June 23, 2008

2.    Special Meeting of June 9, 2008

3.    Special Meeting of July 7, 2008

B.    Resignations

Stephanie Junker, teacher of World Language at Berlin High School, has submitted her letter of resignation that became effective June 30, 2008.

Michele Juers-Durkee, teacher of grade four at Emma Hart Willard Elementary School, has submitted her letter of resignation that became effective July 1, 2008.

Moved by Ms. Erickson, seconded by Mr. Lukens, to accept the consent agenda as presented.

FAVOR:  ALL
MOTION CARRIED:  5:0

V.      INFORMATION AND REPORTS
A.    Berlin High School Athletics League Affiliation

In April of 2008, Berlin High School made application to join the Central Connecticut Conference (CCC) along with seven other schools from the Northwest Conference:  Plainville, Northwest Catholic, East Catholic, RHAM, Middletown, St. Paul and Sports Medicine and Science Academy.  Participation in the CCC will provide Berlin High School student athletes with greater diversity among competing schools and expand their opportunities to gain All-State honors.   It would also allow the CCC to create more competitive balance in the league.  Berlin High School Athletics Director James Day and the East Catholic Athletics Director were selected to represent the Northwest Conference at meetings this summer during which the merger will be discussed.  Mr. Day provided a status report for the Board regarding the application process and timeline and answered questions from the Board.  Mr. Day will be meeting next Wednesday with representatives of CCC to begin to put together a format that would benefit all the schools.  Mr. Day reported for this process to be beneficial to Berlin and the CCC, the timeline for this to begin would be the fall of 2009.

    B.    Educational Specifications for the New High School – Status Report

Resources and Capacity-building Committee Chairperson John Richards reported on the Public Building Commission’s meeting held last Wednesday, July 16, 2008, wherein three highly qualified architectural firms Fletcher Thompson, JCJ Architecture and Kaestle Boos Associates, Inc. were invited to attend, present and be interviewed by the Public Building Commission.   Mr. Richards reported the Board is in a positive position since three qualified architectural firms have come forward.  The Building Commission will select a firm at its July 24 meeting.  Following that, the Town Council will consider cost estimates for the architect the Commission has chosen to consider the funding for essentially the first phase of the design to move forward to referendum.  At this point, Mr. Richards noted the timeline is on track for submission to the State by June 30, 2009. 

C.    Technology Bond – Status Report

There was no information to report at this time.

D.      Status of Board of Education Vacancy

Mr. Brochu noted that the Board of Education currently has a vacancy resulting from Mr. Lutz’s recent move to Southington.  While the Board has the option to interview candidates and fill the vacancy, the Charter does not require the Board to fill the vacancy.  A discussion took place as to whether or not the Board wishes to fill this vacancy, which will be on the November ballot.  After a discussion concerning same, it was the unanimous decision of the Board to not fill the position until the November election.  The Board felt it would be doing a disservice since any new candidate would only serve for one or two meetings given the timeline for completing a search and interview process. 

VI.    RECOMMENDED ACTION – PART 1

Accompanying the agenda were proposed revised documents for Policy ECBA – Pesticide Application on School Property; Policy JHCD – Administration of Student Medications in the Schools; Policy JFCK – Bullying Behavior in the Schools; Policy JHCE – Life Threatening Food Allergies; Policy JB – Non-Discrimination (Students); and Policy JO – Confidentiality and Access to Student Records for the Board’s consideration and action.  Also accompanying the agenda for consideration and action was proposed new Policy IIAE – Parental Access to Instructional Material.  Dr. Cicchetti requested that the Board approve the policies that evening since student/parent handbooks needed to be printed for the coming school year.  With the exception of the new policy, the other six policies reflected technical revisions as suggested by the Board’s counsel, Shipman & Goodwin.  The approval would allow the district to communicate the most current policy information to parents.  Mr. Brochu advised the Board that Policy BFC allows the Board to temporarily approve a policy, which will go into effect upon approval and then re-ratify the policy at its next meeting.  Board Policy BFF allows the Board to suspend any of its policies with a unanimous vote of the Board.  It was the unanimous decision of the Board to temporarily adopt the policies, which will be re-ratified at the Board’s next meeting on August 18, 2008.
 
    A.    Board of Education Policies
1.    New – Policy IIAE – Parental Access to Instructional Material
2.    Revisions
a.  Policy ECBA – Pesticide Application on School Property
b.    Policy JHCD – Administration of Student Medications in the Schools
c.    Policy JFCK – Bullying Behavior in the Schools
d.    Policy JHCE – Life Threatening Food Allergies
e.    Policy JB – Non-Discrimination (Students)
f.    Policy JO – Confidentiality and Access to Student Records

Moved by Ms. O’Donnell-Moss, seconded by Mr. Lukens, to adopt the new Policy IIAE and the revisions to Policies ECBA, JHCD, JFCK, JHCE, JB and JO as presented.       

FAVOR:        ALL
MOTION CARRIED:  7:0

VII.    EXECUTIVE SESSION

At 8:22 p.m., a motion was made by Ms. Erickson, seconded by Mr. Recck, to go into Executive Session to discuss materials relative to (1) negotiations for cafeteria employees and administrators and (2) the evaluation of the Superintendent of Schools. 

FAVOR:        ALL
MOTION CARRIED:  7:0

In attendance for Executive Session were Board members Brochu, Erickson, Hartel, Lukens, O’Donnell-Moss, Puzio, Recck and Richards.  In addition, Dr. Cicchetti was present for the discussions.
 
At 9:39 p.m., a motion was made by Mr. Lukens, seconded by Mr. Recck, to return to regular session with recommended action.

FAVOR:    ALL
MOTION CARRIED:  7:0

VIII.     RECOMMENDED ACTION – PART 2
    B.     Anticipated Election of Superintendent to New Three-Year Term

As stipulated in the Superintendent’s contract, the Board of Education shall decide, in accordance with the provisions of 10-157 of the General Statutes, whether to elect the Superintendent to a new three-year term.

Moved by Mr. Recck, seconded by Ms. O’Donnell-Moss, that the Board of Education elect Michael T. Cicchetti to a new three-year term as Superintendent of Schools for the period July 1, 2008 through June 30, 2011, subject to the finalization of the terms of his contract.

FAVOR:    ALL
MOTION CARRIED:  8:0

IX.    ADJOURNMENT

Moved by Mr. Recck, seconded by Ms. Erickson, to adjourn the meeting at 9:41 p.m.
 
FAVOR:         ALL  
MOTION CARRIED:  7:0

Respectfully submitted,

Michelle Hartel, Secretary, Berlin Board of Education

SPECIAL MEETING - July 29, 2008

BERLIN BOARD OF EDUCATION
July 29, 2008
MINUTES
SPECIAL MEETING

Attendance:      Gary Brochu
        Julie Erickson        
        Michelle Hartel
        Gary Lukens
        Kathleen O’Donnell-Moss
        Chris Puzio
        John Richards    

Also in attendance:  Superintendent of Schools Dr. Michael Cicchetti.

I.        CALL TO ORDER

Mr. Brochu called the meeting to order at 7:17 p.m. in the Board of Education (“the Board”) meeting room at 238 Kensington Road, Berlin, CT. 

II.        INTERVIEW AND APPOINTMENT OF PRINCIPAL, EMMA HART WILLARD SCHOOL

Interview was held with the finalist candidate to fill vacant position of Principal, Emma Hart Willard School.  Candidate interviewed was Salvatore Urso.  Discussion was held and decision was made to bring forth candidate for appointment.

Moved by Mr. Richards, seconded by Mr. Lukens, that the Board of Education appoint Salvatore Urso to the position of Principal of Emma Hart Willard School, effective July 30, 2008.

FAVOR:    ALL
MOTION CARRIED: 7:0



III.    ADJOURNMENT

Moved by Ms. O’Donnell-Moss, seconded by Ms. Erickson, to adjourn the meeting at 8:17 p.m.
 
FAVOR:         ALL  
MOTION CARRIED:  7:0

Respectfully submitted,


Michelle Hartel, Secretary, Berlin Board of Education



Regular Meeting Minutes - September 8, 2008

BERLIN BOARD OF EDUCATION

September 8, 2008

MINUTES

REGULAR MEETING

 

Attendance:      Gary Brochu

                        Julie Erickson                                                                                        

                        Michelle Hartel             Excused absence         

                        Gary Lukens                             Arrived at 8:10 p.m.

                        Kathleen O’Donnell-Moss                               

                        Christopher Puzio                     Arrived at 7:40 p.m.                            

                        Anthony Recck             Excused absence                                                                     

                        John Richards                                                  

 

Also in attendance:  Superintendent of Schools Dr. Michael Cicchetti; Assistant Superintendent for Curriculum and Instruction Rena Klebart; Director of Business Operations Roman Czuchta; Director of Pupil Personnel Services Margaret Butler; Director of Human Resources Joseph Costa; Principal of Griswold School Laurie Gjerpen; Assistant Principal of Griswold School Eric Carbone; and Superintendent of Public Buildings John Pajor.

 

The meeting was scheduled to begin at 7:00 p.m.; however, the meeting was delayed until the Board had five members present, to reach a quorum.  Board President Brochu said that members of the audience present were welcome to share comments, and that when a quorum was reached, these comments would be made part of the official meeting record.

 

Prior to the start of the meeting, Debbie Nelson, 185 Stockings Brook Road, Berlin, Connecticut, addressed the Board, representing parents who live on Stocking Brook Road, concerning the bus schedule for the high school and McGee Middle School.  Ms. Nelson informed the Board that the high school students transported by bus to and from school spend a total of an hour and one half each day on the bus as they are the second pick up in the morning and the last drop off at the end of the day.  Ms. Nelson also addressed the Board with regard to where McGee students are dropped off at the end of the day.  She commented that this is the first time in her eleven years that children are dropped off at a different location.  Ms. Nelson feels this is a safety concern because of the number of traffic problems on this street.  Ms. Nelson indicated she has sent correspondence and placed calls to the Board’s transportation office; however, she has not received any response. 

 

Theonne Lawrence of 65 Stockings Brook Road, Berlin, Connecticut, also addressed the Board regarding her concerns that Griswold students transported by bus to and from school are the first pickup and the last drop off.  Ms. Lawrence is also concerned about the overcrowding on the bus traveling to and from McGee. 

 

Dr. Cicchetti informed Ms. Nelson that someone will speak with her tomorrow regarding these concerns.

 

Also, prior to the start of the meeting, Assistant Superintendent of Schools, Rena Klebart, along with members of the new teacher cohort, reported on the New Teacher Orientation program that took place on August 20, 21 and 22, 2008.  Included in the discussion was a summary of the seminar sessions and the feedback from the teachers regarding the orientation and their introduction to the Berlin Public Schools.  Four of the new teachers shared their personal experiences with the Board.  Ms. Klebart provided the Board with a copy of the new teacher orientation schedule as well as the schedule and topics for the first three sessions of the new teacher academy that will be conducted this fall. 


I.                      CALL TO ORDER

 

Mr. Puzio arrived at 7:40 p.m., during the Assistant Superintendent’s remarks.  Mr. Brochu called the meeting to order at 7:54 p.m. in the Board of Education (“the Board”) meeting room at 238 Kensington Road, Berlin, CT. 

 

II.                    SPECIAL RECOGNITION

Retirement of Barbara Glabau

 

The retirement of Barbara Glabau was noted.  The Board’s retirement gift will be sent to Mrs. Glabau as she was unable to be in attendance at the meeting..

 

III.                   BOARD AND ADMINISTRATIVE COMMUNICATIONS

 

Ms. O’Donnell-Moss reported on her attendance at the Berlin Boosters Club pep rally that was held at Sage Park. 

 

Mr. Puzio reported on his attendance at Hubbard School’s open house last week.

 

Mr. Richards reported on his attendance at the Public Building Commission’s August 28, 2008 meeting, which will be addressed later in the agenda.  Mr. Richards reported that administrator negotiations will continue this coming Wednesday.

 

Ms. Butler reported that training was provided for Pupil Personnel Services staff on the new regulations concerning Restraint and Seclusion of Persons at Risk.  The training was prompted by the Board’s revised policy in this area.  The training will continue over the next month.   

 

Mr. Czuchta reported on his meeting last Friday with Town officials as well as the engineer for the high school track project.  Mr. Czuchta reported the track is completed as of today, and the end product is a wonderful addition and improvement.    

 

Ms. Klebart reported on the leadership retreat that she along with Mr. Synnott, Ms. Parlato, Mr. Sachs and Mr. Silva facilitated on August 18, 2008 with all high school department chairs, focusing on leadership in the role of the department chair in teaching and learning.  A second retreat for department chairs is planned for November.

 

Dr. Cicchetti extended comments regarding the opening day of school, crediting the administrative team for their preparation and attention to detail.  Dr. Cicchetti acknowledged Mr. Puzio’s fine job representing the Board at Hubbard School’s open house, noting parents were engaged and interested in what he had to offer.  Dr. Cicchetti added his positive comments about the pep rally at Sage Park.  Dr. Cicchetti provided the Board with a copy of a letter Mr. Synnott will be sending out tomorrow to staff regarding literacy and the school wide goal; summer reading; and efforts underway with focus groups to respond to feedback received.  He acknowledged with appreciate the parents and students who took the time to provided feedback to the administration and staff.   

 

Mr. Brochu reminded those Board members that have not yet done so to register for CABE’s fifth annual Leadership conference in November.  Mr. Brochu reported, for this upcoming election, the candidates for the Board of Education have been finalized, and new Board of Education candidates will participate in the orientation process so they are ready to begin once sworn in.  Mr. Brochu thanked the administration for the session with Tony Wagner on Tuesday, August 19, 2008.  Mr. Brochu reported that following the Board meetings, the Board will provide a summary of what occurred to those parents who have supplied an email address as well as an email distribution to all Berlin Public Schools’ staff; hard copies will also be provided at each of the schools.  Mr. Brochu extended comments regarding the opening day of school, noting it was a perfect day and acknowledging Mr. Pajor for the repair of the Willard stairs. 

 

IV.                   AUDIENCE OF CITIZENS

 

Moved by Ms. Erickson, seconded by Ms. O’Donnell-Moss to incorporate the recording of the comments had earlier in discussion into this Board meeting.

 

FAVOR:         ALL  

MOTION CARRIED:  5:0   

 

V.                    PERSONNEL

Appointment of Director of Adult Education

 

Dr. Cicchetti reported that Nancy Testori has been appointed Director of Adult Education.  Mr. Brochu, on behalf of the Board, welcomed Ms. Testori back to the District.  Later in the meeting, the Board acted on Mrs. Testori’s appointment (see Item IX).

 

At 8:10 p.m., Mr. Lukens arrived.

 

VI.                   CONSENT AGENDA

A.     Approval of Minutes - Regular Meeting of August 18, 2008

 

B.     Payment of Bills – Period ending August 31, 2008

 

C.     Overnight Field Trip Request – Berlin High School

 

Berlin High School Principal George Synnott, is requesting permission for AP Biology students and chaperones to travel to Salmon River State Park in East Hampton and Project Oceanology at Avery Point on the University of Connecticut campus in Groton on September 11-12, 2008.  The field experience will support the unit on Ecology required by AP Biology and UConn ECE-Biology.

 

Moved by Ms. O’Donnell-Moss, seconded by Mr. Puzio to approve the consent agenda as presented.

 

FAVOR:         ALL  

MOTION CARRIED:    5:0

 

 

 

 

VII.                 INFORMATION AND REPORTS

A.     New Staff Orientation 2008

 

Moved by Ms. Erickson, seconded by Ms. O’Donnell-Moss to incorporate the recording from the Assistant Superintendent’s presentation, previously given to Board members. 

 

FAVOR:         ALL  

MOTION CARRIED:  5:0   

 

B.     Activity Fund Reports

1.  Berlin High School Enterprise Fund – Period ending July 31, 2008

2.  Berlin Public Schools Activity Fund – Period ending July 31, 2008

 

These reports were noted with interest.

 

With regard to the Berlin High School Enterprise Fund Report, Page 2, Line 00400, “Lost Books,” Mr. Richards requested an explanation for this line item and balance. 

 

C.     Relocatable Classrooms at Griswold Elementary School

 

Ms. Gjerpen, Mr. Carbone, Mr. Czuchta and Mr. Pajor presented a draft Statement of Need for four relocatable classrooms to be installed at Griswold School for the beginning of the 2009-2010 school year.  The administration feels that these portable classrooms are needed to address critical space issues that currently exist at the school.  The justification for these units has been reviewed and discussed with the Resource and Capacity Building Committee; Committee Chairperson John Richards also shared his perspective on the need for these relocatable classrooms. 

 

Ms. Gjerpen provided a handout of her presentation, which provided the Board with the current and anticipated enrollment; educationally inadequate spaces for the current school year as well as anticipated for school years 2009-2010 and 2010-2011; and maps of the Griswold school for the current school year and school years 2009-2010 and 2010-2011, demonstrating how these four relocatable classrooms will address the most critical space needs of the building.  

 

Mr. Czuchta provided the Board with the draft Statement of Need for the relocatable classrooms at Griswold School.  Mr. Czuchta noted that the 2006 NESDEC report noted a number of concerns about the adequacy of space at Griswold.  Since that study, additional staff in developmental guidance and in math instructional support has been added as well as a program to support autistic students, all of which have required additional instructional spaces.  These additional programs have compounded space issues at the school, resulting in educationally inadequate spaces existing.

 

Although no action is required at this meeting, this item will be placed on the September 22, 2008 meeting agenda for further consideration and possible action.

 

In response to Ms. Erickson’s request, Mr. Czuchta will provide an estimate on the cost of the relocatables. 

 

 

D.     Educational Specifications for the New High School – Status Report

 

Resources and Capacity-building Committee Chairperson John Richards reported on his attendance at the Public Building Commission’s August 28, 2008 meeting.  The contracts for the architectural firm are with the Town’s attorney, and it is expected this item will be on the Public Building Commission’s agenda for action on September 11, 2008. 

 

E.      Technology Bond – Status Report

 

Director of Business Operations Roman Czuchta reported the work at Willard for the rewiring for the local area network is completed and in compliance with the other two elementary schools.  AT&T continues its survey of poles and the actual fiber connections throughout the building should be done by the beginning of December.

 

VIII.                EXECUTIVE SESSION

 

At 8:55 p.m., a motion was made by Mr. Lukens, seconded by Mr. Puzio, to go into Executive Session to discuss materials relative to administrator negotiations and ratification of cafeteria workers’ contract. 

 

FAVOR:        ALL

MOTION CARRIED:  5:0

 

In attendance for Executive Session were Board members Brochu, Erickson, Lukens, O’Donnell-Moss, Puzio and Richards.  In addition, Dr. Cicchetti, Mr. Czuchta and Mr. Costa were present.                

 

At  10:00 p.m., a motion was made by Ms. Erickson, seconded by Ms. O’Donnell-Moss, to return to regular session.

 

FAVOR:         ALL

MOTION CARRIED:  5:0 

 

IX.                   RECOMMENDED ACTION

A.  Ratification of Cafeteria Workers’ Contract

 

Negotiations with the Berlin Cafeteria Employees were recently completed and a tentative agreement was reached.  It is recommended that the Board approve the tentative agreement.

 

Moved by Ms. Erickson, seconded by Mr. Puzio, to approve the tentative agreement reached between the Berlin Board of Education and the Berlin Cafeteria Employees.

 

FAVOR:         ALL

MOTION CARRIED:  6:0


 

The Board made the following motion, to bring closure to the appointment of the directory of Adult Education, presented previously in item V.

 

            Moved by Mr. Lukens, seconded by Mr. Puzio to appoint Nancy Testori as Director of Adult Education, effective September 8, 2008.

 

FAVOR:         ALL

MOTION CARRIED:  6:0

 

X.                    ADJOURNMENT

 

Moved by Mr. Lukens, seconded by Mr. Richards, to adjourn the meeting at 10:05 p.m.

 

FAVOR:         ALL  

MOTION CARRIED:  5:0

 

Respectfully submitted,

 

 

 

 

John Richards, Berlin Board of Education

Acting Secretary

 

(JMR:bjd 9/9; Supt 9/17; JMR final 9/18)



Regular Meeting Minutes - September 22, 2008

BERLIN BOARD OF EDUCATION

September 22, 2008

MINUTES

REGULAR MEETING

 

Attendance:      Gary Brochu

                        Julie Erickson                                                                                        

                        Michelle Hartel                        

                        Gary Lukens                                         Absent

                        Kathleen O’Donnell-Moss                               

                        Christopher Puzio                                                                    

                        Anthony Recck                                                                                    

                        John Richards                                                  

 

Also in attendance:  Superintendent of Schools Dr. Michael Cicchetti; Director of Business Operations Roman Czuchta; Director of Pupil Personnel Services Margaret Butler; Director of Human Resources Joseph Costa; Principal of Griswold School Laurie Gjerpen; Principal of Berlin High School George Synnott; Assistant Principal of Berlin High School Janet Parlato; Assistant Principal of Berlin High School James Sachs; and Principal of Hubbard School Alfred Souza.

 

I.                      CALL TO ORDER

 

Mr. Brochu called the meeting to order at 7:07 p.m. in the Board of Education (“the Board”) meeting room at 238 Kensington Road, Berlin, CT.  The Pledge of Allegiance was led by student Charlie Esposito.  A Moment of Silence was observed.

 

II.                    BOARD AND ADMINISTRATIVE COMMUNICATIONS

 

Ms. Erickson reported on her attendance at Griswold School’s open house on September 11, 2008, thanking Ms. Gjerpen, Mr. Carbone and Dr. Cicchetti for their warm welcome to parents.  Ms. Erickson congratulated Griswold’s teacher of the year, Donna Logan.  Ms. Erickson thanked the administration for the first issue of The Bulletin Board.

 

Ms. O’Donnell-Moss reported on her attendance at Willard School’s Grade 5 open house on September 15, 2008, commenting on the wonderful presentation from Mr. Urso and Ms. Derick. 

 

Ms. Hartel reported on her attendance at Willard School’s Grades K – 4 open house on September 15, 2008 and McGee’s open house on September 18, 2008.  Ms. Hartel commented the first issue of The Bulletin Board came out in perfect timing as she missed the last meeting due to illness. 

 

Mr. Richards thanked Board members who spoke at the open houses.  Mr. Richards reported successful administrator negotiations took place on September 10, 2008.  Mr. Richards reported on his attendance at CREC on September 17, 2008 as a CREC representative, speaking with the State Department of Education, specifically Deputy Commissioner George Coleman and Sheff Office Lead Kathy Dempsey relative to magnet schools and the Sheff decision in terms of desegregation in our State.  Mr. Richards reported the Public Building Commission will meet on Thursday, September 25, 2008, relative to the education specifications for the new high school.

 

Ms. Butler reported she has started working with building principals at the elementary school level on progress monitoring, primarily for students with disabilities.

 

Mr. Czuchta announced that tonight’s meeting is being recorded with both the pre-computer age equipment (the cassette tape recorder) and the new digital recording device.

 

Dr. Cicchetti reported that Ms. Klebart is not attending tonight’s meeting because she is participating in an accreditation site visit in Ridgefield.  Dr. Cicchetti thanked Mr. Czuchta for his work in installing the new digital recording system and sound system.  As a follow up to The Bulletin Board, Dr. Cicchetti credited his Executive Secretary Debbie DiBattista for distributing The Bulletin Board to all individuals who provided an email address, commending her for her caliber and dedication to her position.  Dr. Cicchetti commented on the positive first few weeks of school, thanking the Board, parents, and staff, and especially the leadership of the District for all their efforts in clearing the way for teachers to focus on their teaching.  Dr. Cicchetti reported Berlin’s Youth Officer Todd Lentini has been promoted to Sergeant.  Dr. Cicchetti thanked Officer Lentini for his work and support of the District.

 

Mr. Brochu also reported on the positive start of school.  Mr. Brochu shared a hard copy of The Bulletin Board.  Mr. Brochu reminded those Board members that have not yet done so to register for CABE’s fifth annual Leadership conference in November.  Mr. Brochu reported on his opportunity to moderate a panel discussion at Shipman & Goodwin on Closing the Achievement Gap.   Mr. Brochu reported on his conversation with State Department of Education Division of Legal and Governmental Affairs Ronald Harris, regarding the guidelines for in-school suspension, which new law goes into effect on July 1, 2009.  Mr. Brochu reported on his attendance at Hubbard School’s open house as both a parent and Board member. 

 

III.                   STUDENT PRESENTATION

Richard D. Hubbard Elementary School

 

Throughout the course of the year, grade five students at Hubbard School will be engaged in activities and tasks that require written expression for a variety of purposes and audiences.  As students are exposed to a number of literary genres and writing styles, their own personal writing styles will be developed, influenced, and molded.  Hubbard’s grade five students and staff shared initial writing samples that articulated a synergy of written convention and content defined by description, emotion, and self-reflection.  The samples reflected initial stages of a process that will be further developed throughout the year with a continued focus on not only the conventions of writing, but also students’ ability to effectively communicate their own personal self-reflection and growth in the content of their writing.  The grade five teachers were Holly Fusco, Sara Suranna and Megan Susco.  The grade five student presenters were Matthew Beckman, Charlie Esposito, Garrett Guite, Courtney Scalaro, Kemal Velic and Samantha Whitehill.           

 

From 7:40 p.m. to 7:51 p.m. a short recess was held. 

 

IV.                   PERSONNEL

Retirement

 

Dr. Cicchetti presented the notice of Stanley Brittingham’s intention to retire as teacher of English at Berlin High School, effective June 30, 2009.

 

Moved by Ms. O’Donnell-Moss, seconded by Ms. Erickson, to accept the retirement of Stanley Brittingham, teacher of English at Berlin High School, effective June 30, 2009.  Also to thank him for the thirty-three years of service he has provided to educating the youth of Berlin and to wish him a long, happy, and healthy retirement.

 

FAVOR:     ALL  

MOTION CARRIED:   6:0

 

V.                    AUDIENCE OF CITIZENS

 

Nothing to report.

 

VI.                   CONSENT AGENDA

A.     Approval of Minutes - Regular Meeting of September 8, 2008

 

B.     Overnight Field Trip Request – Berlin High School

 

Berlin High School Principal George Synnott is requesting permission for Environmental Club students and chaperones to travel to Devil’s Hopyard State Park in East Hampton on October 24-25, 2008.  This trip will provide field experience in forestry, water testing, and ecology.

 

Moved by Ms. Erickson, seconded by Mr. Puzio, to approve the consent agenda as presented.

 

FAVOR:     ALL  

MOTION CARRIED:   6:0

 

VII.                 INFORMATION AND REPORTS

A.     The Learning Environment at Berlin High School

 

The Berlin High School leadership team - Principal George Synnott and Assistant Principals Janet Parlato and James Sachs – shared with the Board initiatives that have been undertaken to strengthen the learning environment at the high school.  Their presentation included the following areas:  the new seven-period schedule; common planning time for departments; building and classroom routines and procedures; discipline procedure revisions; the mentoring program; progress towards the high school’s response to the NEASC accreditation report; and communications with the community relative to the evaluation of the 2008 summer reading program.  A copy of their presentation was provided to the Board.

 

Mr. Synnott began his presentation by stating the two new Assistant Principals, Janet Parlato and James Sachs, are absolutely extraordinary and confident educational leaders, which is extremely important for the culture of the school.  These individuals know how to deal with behavior and managerial issues, which is very important at the high school level, and they have also contributed to a serious learning environment. 

 

Mr. Synnott reviewed the new seven-period scheduled, which last year’s NEASC accreditation report supported, and the common planning time schedule.  This new, traditional seven-period schedule allows certain departments a common period to meet twice a week as a group and collaboration on items such as lesson design, common assessments, student performance data, and analysis of student work.  Mr. Synnott provided a planning template use to structure the meetings and an example used by the Social Studies Department.  Mr. Synnott discussed the unanticipated results of the schedule:  increase in homework; tardies; room availability; and teacher duties.  Mr. Synnott noted that student tardiness has been reduced by 75% as a result of this schedule.

 

Ms. Parlato and Mr. Sachs discussed the discipline procedure revisions, a copy which was provided in the handout.  Ms. Parlato noted that she and Mr. Sachs have developed a consistent enforcement of the policies.  Ms. Parlato reviewed the change in the student identification badges policy and Mr. Sachs reviewed the freshman student survey, wherein 240 students participated, concerning the transition from McGee to Berlin High School; treatment by other students; homework load; and involvement in sports/extracurricular activities. 

 

In response to NEASC accreditation report, Mr. Synnott reported the two areas that needed to be addressed immediately were curriculum and facilities.  Mr. Synnott indicated a response will be sent to NEASC by December 1, 2008.  With regard to facilities, Mr. Synnott reported that he along with John Pajor, Science Department Chairperson Mary Salerno, and Ms. Parlato have been developing a five year report on site and building, which will be sent to NEASC, reflecting the specific needs the high school has in the immediate future; they are in receipt of the NESDEC report concerning a new high school. 

 

With regard to curriculum, Ms. Parlato reported that throughout the NEASC accreditation report were recommendations for teachers to collaborate more; the new seven-period schedule allows for this common planning time. 

 

Mr. Sachs provided an overview of the mentoring and Y periods.  The mentoring program provides another attempt to connect students with adults. 

 

Ms. Parlato reported this year’s summer reading program emphasized reading across the disciplines with required summer reading in English, Science and Social Studies and with assignments related to each of these subjects.  As a result of both positive and negative responses to the program, ten focus groups were conducted involving about 100 students.  The responses from these focus groups were discussed at a department chair meeting and then shared with teachers within the departments.  As a result of information received from these focus groups and remarks received from parents, conversations and meetings are taking place, looking at the objectives for next year’s summer reading at Berlin High School.

 

Dr. Cicchetti commended Mr. Synnott, Ms. Parlato, and Mr. Sachs for the excellent work they have done this year addressing and improving aspects of the high school’s learning environment.  Individual Board members conveyed similar sentiments to the high school’s administrative team.    

  

B.     Educational Specifications for the New High School – Status Report

 

Director of Business Operations Roman Czuchta reported the Public Building Commission will meet on Thursday, September 25, 2008, and that as of this afternoon, the contracts for the architectural firm have not been signed as there are still some procedural matters being discussed.

 

 

 

C.     Technology Bond – Status Report

 

Director of Business Operations Roman Czuchta reported that an administrator group will meet with Town officials on Tuesday, September 23, 2008, to review the schedule and cash flows for this project.  The Town Council did approve the canopy for the police department.  District Technology Director David Evon is in the process of putting together a RFP (request for proposals) for the next phase of the actual infrastructure for the switches and wiring to be able to hook into the actual fiber wire once it is connected to the buildings.

 

VIII.                RECOMMENDED ACTION (Part I)

Statement of Need for Relocatable Classrooms at Griswold Elementary School

 

At the September 8, 2008 Board of Education meeting, Director of Business Operations Roman Czuchta presented a draft Statement of Need for four relocatable classrooms to be installed at Griswold School for the beginning of the 2009-2010 school year.  This recommendation was based on the administration's belief that the relocatable classrooms were needed to address critical space issues that currently exist at the school.  The justification for these units was reviewed and discussed with the Resource and Capacity Building Committee.  Included with the agenda materials was a finalized Statement of Need; a tentative timeline for the project; and a lease versus purchase financial analysis.  Board of Education approval is required in order for the Statement of Need to be forwarded to the Town Council and subsequently the Public Building Commission.   

 

As a follow up to prior discussions of including more than four relocatable classrooms, Mr. Czuchta reported that four would meet the most critical needs at this point, taking into consideration the Town’s ability to support these structures for the short term; therefore, no additional units are being proposed. 

 

Ms. Gjerpen reported staff members, i.e. the school psychologist and developmental guidance counselors will still be in very small office areas even with the four relocatables.  The space shortage would not be completely addressed with four relocatables but certainly alleviated. 

 

Dr. Cicchetti underscored Ms. Gjerpen’s comments noting that four relocatable classrooms will not solve all the space needs but will address the classroom needs and some of the inadequate small-group instructional spaces that currently exist.  Even with these four, there will still be some spaces remaining where teachers are in educationally-inadequate locations.

 

Moved by Ms. O’Donnell-Moss, seconded by Ms. Erickson, to approve the Statement of Need for four relocatable classrooms to be installed at Griswold School for the beginning of the 2009-2010 school year.

 

FAVOR:     ALL  

MOTION CARRIED:   6:0

 

 

 

 

 

 

IX.                   EXECUTIVE SESSION

 

At 9:12 p.m., a motion was made by Mr. Richards, seconded by Mr. Recck, to go into Executive Session to discuss materials relative to Association of Berlin Administrators negotiations. 

 

FAVOR:        ALL

MOTION CARRIED:  6:0

 

In attendance for Executive Session were Board members Brochu, Erickson, Hartel, O’Donnell-Moss, Puzio, Recck and Richards.  In addition, Dr. Cicchetti, Mr. Czuchta and Mr. Costa were present. 

 

At 9:48 p.m., a motion was made by Ms. Erickson, seconded by Mr. Recck, to leave Executive Session with recommended action.

 

FAVOR:         ALL

MOTION CARRIED: 6:0

 

X.                    POSSIBLE RECOMMENDED ACTION (Part II)

Possible Ratification of Contract – Association of Berlin Administrators

 

Negotiations with the Association of Berlin Administrators (ABA) were recently completed and a tentative agreement was reached.  It is recommended that the Board approve the tentative agreement for the period of July 1, 2009 through June 30, 2012.

 

Moved by Mr. Richards, seconded by Ms. Erickson, to approve the tentative agreement reached between the Berlin Board of Education and the Association of Berlin Administrators (ABA) for the period of July 1, 2009 through June 30, 2012.

 

FAVOR:         ALL

MOTION CARRIED: 7:0

 

XI.                   ADJOURNMENT

 

Moved by Ms. O’Donnell-Moss, seconded by Mr. Puzio, to adjourn the meeting at 9:51 p.m.

 

FAVOR:         ALL  

MOTION CARRIED: 

 

Respectfully submitted,

 

 

Michelle Hartel, Secretary, Berlin Board of Education


Regular Meeting Minutes - October 14, 2008

BERLIN BOARD OF EDUCATION

October 14, 2008

MINUTES

REGULAR MEETING

 

Attendance:      Gary Brochu

                        Julie Erickson                                                                                        

                        Michelle Hartel                        

                        Gary Lukens                            

                        Kathleen O’Donnell-Moss                               

                        Christopher Puzio                                                                    

                        Anthony Recck                                                                                    

                        John Richards                                                  

 

Also in attendance:  Superintendent of Schools Dr. Michael Cicchetti; Assistant Superintendent for Curriculum and Instruction Rena Klebart; Director of Business Operations Roman Czuchta; Director of Pupil Personnel Services Margaret Butler; Director of Human Resources Joseph Costa; Principal of Griswold School Laurie Gjerpen; Principal of McGee Middle School Brian Benigni; Principal of Berlin High School George Synnott; Principal of Hubbard School Alfred Souza; Principal of Willard School Salvatore Urso; and Instructional Resource Teacher at Berlin High School William Silva.

 

I.                      CALL TO ORDER

 

Mr. Brochu called the meeting to order at 7:13 p.m. in the Board of Education (“the Board”) meeting room at 238 Kensington Road, Berlin, CT.  The Pledge of Allegiance was recited.  A Moment of Silence was observed.

 

II.                    BOARD AND ADMINISTRATIVE COMMUNICATIONS

 

Ms. Hartel reported the chairs of the individual committees met prior to the Board’s meeting and discussed policy revision and the process that will be taken.

 

Mr. Richards reported on his attendance at a recent meeting at CREC concerning the Sheff comprehensive management plan.  Mr. Richards shared that he and Dr. Cicchetti will be attending the quarterly Sheff  meetings with the Connecticut Association of Public School Superintendents.  Mr. Richards discussed the transportation costs for magnet schools and the Choice Program.  Mr. Richards reported he did not attend the recent Public Building Commission meeting as there were no matters of interest to the Board of Education.  Mr. Richards reported on his attendance at the Town Council’s meeting on October 7, 2008 wherein the following items were approved:  (1) cleaning of classroom ventilation units at McGee School; (2) referring the statement of need for relocatable classrooms for Griswold School to the Public Building Commission for review and development of preliminary plans and cost estimates; and (3) the agreement between Berlin Board of Education and Association of Berlin Administrators. 

 

Ms. Erickson congratulated the Berlin High School Redcoats Marching Band in placing third in Class Four and second in Class Four A at the Rocky Hill Invitational as well as the Color Guard placing first in Class Four at the Music in Motion Competition on October 11, 2008.

 

Ms. Butler reported on the training underway for Pupil Personnel Services staff on the new regulations concerning Restraint and Seclusion of Persons at Risk, the result of the revised regulations that were brought to the Board this past summer.  Ms. Butler reported Michael Soderlund is the new Board Certified Behavior Analyst at Griswold School.  Mr. Soderlund will support students who are on the autism spectrum with challenging behaviors.  Ms. Butler reported that she has started working with special education teachers on progress monitoring.

 

Mr. Costa reported on the unanimous decision of the Town Council to approve a three year contract between the Berlin Board of Education and Association of Berlin Administrators on October 7, 2008.  Mr. Costa clarified an article that appeared in the New Britain Herald on October 7, 2008 regarding the wage increase for the cafeteria workers.

 

Mr. Czuchta reported he will be meeting tomorrow morning with Dr. Cicchetti, Mr. Benigni, Mr. Pajor and Interim Town Manager Denise McNair to discuss the status of the cleaning of classroom ventilation units at McGee Middle School as well as long range solutions to any issues identified

 

Ms. Klebart reported on the language arts program review William Farr, a consultant from the University of Connecticut, began with Hubbard School, discussing practices in Language Arts instruction.  A final report is expected in January.  Ms. Klebart reported three CREC consultants have been working with the Math, English and Science departments at the high school to identify course expectations.  Ms. Klebart reported a District Data Team has been formed regarding analyzing and storing student assessment.

 

Dr. Cicchetti commented on the polished performances of the middle school and high school bands at the Berlin Fair.  Dr. Cicchetti updated the Board on the plans and programs for Veterans Day as well as the district’s participation in the Veterans Commission Ceremony on November 11, 2008 and the town-wide celebration on November 12, 2008, to be held at McGee Middle School beginning at 6:30 P.M..  Dr. Cicchetti shared with the Board an article regarding a citation a former teacher Marie LeVan received at a recent Berlin High School 45th class reunion. 

 

Mr. Brochu thanked Mr. Richards for representing the Board at the Town Council meeting on October 7, 2008.  Mr. Brochu commended the students for their positive volunteer work at the Berlin Fair, noting they are a wonderful reflection of Berlin’s community.  Mr. Brochu reported the State Department of Education has released preliminary guidelines for in-school suspension, which new law goes into effect on July 1, 2009.  Mr. Brochu reminded those Board members that have not yet done so to register for CABE’s fifth annual Leadership conference in November and if not attending to advise Debbie Batista or Dr. Cicchetti.  Mr. Brochu reported the Board will be filing its application for the CABE Board of Education Leadership Award.  Mr. Brochu, on behalf of the Board, extended sincere thanks to Gary Lukens for his service on the Board.  

 

III.                   AUDIENCE OF CITIZENS

 

Nothing to report.

 

IV.                   PERSONNEL

Retirements

 

Dr. Cicchetti presented the notice of Margaret Butler’s intention to retire as Director of Pupil Personnel Services, effective June 30, 2009.

 

Moved by Ms. O’Donnell-Moss, seconded by Mr. Recck, to accept the retirement of Margaret Butler, director of pupil personnel services, effective June 30, 2009.  Also to thank her for the twenty-one years of service she has provided to the youth of Berlin and to wish her a long, happy, and healthy retirement.

 

FAVOR:         ALL  

MOTION CARRIED:  7:0

 

Dr. Cicchetti presented the notice of Philip Crockett’s intention to retire as teacher of mathematics at Berlin High School, effective June 30, 2009.

 

Moved by Mr. Puzio, seconded by Ms. Erickson, to accept the retirement of Philip Crockett, teacher of mathematics at Berlin High School, effective June 30, 2009.  Also to thank him for the thirty-eight years of service he has provided to educating the youth of Berlin and to wish him a long, happy, and healthy retirement.

 

FAVOR:         ALL  

MOTION CARRIED:  7:0

 

Dr. Cicchetti presented the notice of Vicki Griswold’s intention to retire as teacher of grade two at Mary E. Griswold School, effective June 30, 2009.

 

Moved by Ms. Erickson, seconded by Mr. Lukens, to accept the retirement of Vicki Griswold, teacher of grade two at Mary E. Griswold School, effective June 30, 2009.  Also to thank her for the forty years of service she has provided to educating the youth of Berlin and to wish her a long, happy, and healthy retirement.

 

FAVOR:         ALL  

MOTION CARRIED:  7:0

 

Dr. Cicchetti presented the notice of Frank Kucharski’s intention to retire as teacher of Science at Catherine M. McGee School, effective January 5, 2009.

 

Moved by Mr. Puzio, seconded by Mr. Richards, to accept the retirement of Frank Kucharski, teacher of science at Catherine M. McGee School, effective January 5, 2009.  Also to thank him for the thirty-five years of service he has provided to educating the youth of Berlin and to wish him a long, happy, and healthy retirement.

 

FAVOR:         ALL  

MOTION CARRIED:  7:0


Dr. Cicchetti presented the notice of Claire Swanson’s intention to retire as PPT coordinator at Berlin High School and Catherine M. McGee School, effective June 30, 2009.

 

Moved by Ms. O’Donnell-Moss, seconded by Mr. Recck, to accept the retirement of Claire Swanson, PPT coordinator at Berlin High School and Catherine M. McGee School, effective June 30, 2009.  Also to thank her for the thirty years of service she has provided to educating the youth of Berlin and to wish her a long, happy, and healthy retirement.

 

FAVOR:         ALL  

MOTION CARRIED:  7:0

 

Dr. Cicchetti presented the notice of Thomas Warburton, III’s intention to retire as teacher of English at Berlin High School, effective June 30, 2009.

 

Moved by Ms. Erickson, seconded by Ms. O’Donnell-Moss, to accept the retirement of Thomas Warburton, III, teacher of English at Berlin High School, effective June 30, 2009.  Also to thank him for the thirty-six years of service he has provided to educating the youth of Berlin and to wish him a long, happy, and healthy retirement.

 

FAVOR:         ALL  

MOTION CARRIED:  7:0

 

V.                    CONSENT AGENDA

A.     Approval of Minutes - Regular Meeting of September 22, 2008

 

B.     Payment of Bills – Period ending September 30, 2008

 

C.     Overnight Field Trip Requests

1.  Berlin High SchoolPlymouth State University, NH, 11/23-25/08

 

Berlin High School Principal George Synnott requested permission for selected honor band students and chaperones to travel to Plymouth State University in New Hampshire on November 23-25, 2008.  Students will be participating in a regional (All New England) honor band performing with the finest high school band members in New England.

 

                              2.  Emma Hart Willard School – Nature’s Classroom, MA, 12/9-12/08

 

Willard School Principal Sal Urso requested permission for grade five students and staff to travel to Nature’s Classroom in Charlton, MA on December 9-12, 2008.  Students will participate in hands-on science based activities.  The planned lessons correspond with Connecticut standards and CMT topics.                     

 

Moved by Ms. O’Donnell-Moss, seconded by Mr. Recck, to approve the consent agenda as presented.

 

FAVOR:         ALL  

MOTION CARRIED:  7:0

 

VI.                   INFORMATION AND REPORTS

A.     Activity Fund Reports

1.  Berlin High School Enterprise Fund – Period ending August 31, 2008

2.  Berlin Public Schools Activity Fund – Period ending August 31, 2008

 

These reports were noted with interest.

 

B.     Educational Specifications for the New High School – Status Report

 

Resources and Capacity-building Committee Chairperson John Richards indicated there was nothing new to report.

 

C.     Technology Bond – Status Report

 

Director of Business Operations Roman Czuchta reported the work at Willard for the rewiring for the local area network is completed and now waiting for the actual running of the fiber to connect all the locations. 

 

 

D.     Official 2008-2009 District Enrollment Report

 

Dr. Cicchetti highlighted the preliminary enrollment as of October 1, 2008 which was included in the Board’s packet of material.  Dr. Cicchetti indicated the District has a net 44 fewer students from the previous year, with an overall decline in secondary students and increase in elementary.  Dr. Cicchetti noted the importance of monitoring elementary class sizes as this determines the amount of teachers needed going forward into the next school year.  Dr. Cicchetti indicated the continued concern for projecting Willard kindergarten class sizes, noting these numbers are not ideal; Willard experienced an influx of kindergarten students in mid-to-late August.  Dr. Cicchetti noted Willard’s appreciation for the paraprofessional support the Board has provided in the kindergarten classrooms and commended the teachers for the excellent job they are doing in meeting the needs of the students.  In terms of the high school, the senior class of 273 students is the largest class in the District.  Looking ahead, Dr. Cicchetti reported requesting updated projections from Peter Prowda and NESDEC. 

 

From 7:58 p.m. to 8:10 p.m. a short recess was held.

 

E.      District Testing Report

 

Assistant Superintendent Rena Klebart presented the spring 2008 Connecticut Mastery Test (CMT) Report for students in grades 3-8.  Board members were provided with a copy of the presentation.  Ms. Klebart explained that this is the third year for the fourth generation CMT.  Ms. Klebart reviewed the five performance levels by grade and content area.  This was the first year that students in grades 5 and 8 were also assessed in science.  Ms. Klebart remarked that the results reflect positive movement in reading, writing and mathematics with a vast majority of the students at goal or advanced for all grade levels.  Ms. Klebart reviewed in detail the Adequate Yearly Progress (AYP) component of No Child Left Behind (NCLB).  Ms. Klebart remarked the goal standards set under NCLB for 2008 are not the same as that in 2007.  The 2008 goal standards for the whole school is 82% proficient in math and 79% proficient in reading whereas last year the goal standards were 74% and 68% respectively.  Every two years, these percentages are increased with goal standards of 100% expected by the year 2014.  Ms. Klebart remarked that when considering whole-school performance, all Berlin schools met AYP standards. 

 

Ms. Klebart reviewed the CMT results for subgroup of students with disabilities, noting that students at Willard School and McGee School were not able to meet the AYP standards.  Mr. Benigni reviewed the results for subgroup of students with disabilities at McGee, comparing years 2006, 2007 and 2008.  Ms. Klebart remarked the work that has been done with these students is exceptional and should be commended, based on the progress these students have made over three years.

 

Ms. Klebart reviewed the CMT Cohart Analysis for math, reading and writing, noting that the increase in students scoring in the advanced goal level is significant. 

 

District administrators, Ms. Klebart, Ms. Gjerpen, Mr. Benigni, Mr. Souza and Mr. Urso discussed the use of student performance data as it relates to continuous improvement, professional development and curriculum review and revision and presented both current and anticipated strategies that will be used to prepare students individually for the 2009 CMT administration.

 

Berlin High School Principal George Synnott, along with instructional resource teacher William Silva, presented results from the spring 2008 CAPT administration.  Board members were provided with a copy of the presentation.  The 2008 administration was the second year of the third generation of CAPT; therefore, comparisons to last year’s results could be made.  Mr. Synnott emphasized that once students achieve goal or proficient in CAPT, their education does not end in 10th grade.  There is still a responsibility to move these students forward to improve their learning in order to become life long learners.  Mr. Synnott reviewed the components of the CAPT.  Mr. Silva reviewed the results in detail, as well as strategies that will be used to benefit all students and also prepare those students who will be taking the 2009 CAPT administration.  The overall goal is for students to increase their ability to respond effectively and accurately to non-fiction reading sections.    

 

Mr. Synnott discussed the whole school approach, noting the 2008-2009 Berlin High School goal supports CAPT achievement while focusing on the enduring skills of reading, writing and critical thinking for all students in grades 9-12. 

 

In response to Mr. Recck’s question, Mr. Silva reported students with disabilities must take the CAPT in 10th grade.  Students who do not demonstrate proficiency on the CAPT will have the opportunity to retake the test or take an off level-test for the purpose of demonstrating proficiency to meet the graduation requirement.  Ms. Butler commented a student’s functioning level will not prevent them from graduating high school; the students will be provided additional ways to meet proficiency. 

 

Mr. Synnott and the Board discussed the disparity between males and females in their performance, particularly in reading, where females scored much higher than males. 

 


Add item to the Agenda

 

Moved by Mr. Richards, seconded by Mr. Recck, to add an item to the agenda for executive session concerning negotiations.

 

FAVOR:         ALL

MOTION CARRIED:  7:0 

 

VII.                 EXECUTIVE SESSION

 

At 10:00 p.m., a motion was made by Mr. Lukens, seconded by Mr. Recck, to go into Executive Session to discuss materials relative to negotiations. 

 

FAVOR:        ALL

MOTION CARRIED:  7:0

 

In attendance for Executive Session were Board members Brochu, Erickson, Hartel, Lukens, O’Donnell-Moss, Puzio, Recck and Richards.  In addition, Dr. Cicchetti, Mr. Czuchta and Mr. Costa were present for the discussions.

 

At 10:12 p.m., a motion was made by Mr. Lukens, seconded by Mr. Puzio, to return to regular session.

 

FAVOR:         ALL

MOTION CARRIED:  7:0

 

VIII.                ADJOURNMENT

 

Moved by Mr. Lukens, seconded by Mr. Reckk, to adjourn the meeting at 10:13 p.m.

 

FAVOR:         ALL  

MOTION CARRIED:  7:0

 

Respectfully submitted,

 

 

Michelle Hartel, Secretary, Berlin Board of Education



Regular Meeting - October 27, 2008

BERLIN BOARD OF EDUCATION
October 27, 2008
MINUTES
REGULAR MEETING

Attendance:      Gary Brochu
        Julie Erickson                                  
        Michelle Hartel           
        Gary Lukens             Excused Absence
        Kathleen O’Donnell-Moss            
        Christopher Puzio                       
        Anthony Recck        Excused Absence                   
        John Richards             Arrived at 7:06 p.m.       

Also in attendance:  Superintendent of Schools Dr. Michael Cicchetti; Assistant Superintendent for Curriculum and Instruction Rena Klebart; Director of Business Operations Roman Czuchta; Director of Human Resources Joseph Costa; Principal of Griswold School Laurie Gjerpen; Assistant Principal of Griswold School Eric Carbone; and Supervisor of Special Education Linda Holian.

I.        CALL TO ORDER

Mr. Brochu called the meeting to order at 7:00 p.m. in the Mary E. Griswold School, 133 Heather Lane, Kensington, CT.  The Pledge of Allegiance was led by student, Jenna Santana.  A Moment of Silence was observed.

II.        BOARD AND ADMINISTRATIVE COMMUNICATIONS

Mr. Puzio reported on his attendance at the Board’s retreat, commenting it was a great opportunity to reflect on a year’s work and to look ahead to next year. 

Ms. Hartel reported on her attendance at the Board’s retreat, with similar positive comments.

Ms. Erickson reported on her attendance at the Board’s retreat, with similar positive comments.

Ms. O’Donnell-Moss reported on her attendance at the Board’s retreat.  Ms. O’Donnell-Moss reported on her participation in UpBeat’s “Crop Walk” fundraiser last Sunday, noting the high school was represented by a fantastic group of students.  Ms. O’Donnell-Moss reported she supervised UpBeat’s environment house while they cleaned Farmington Avenue.  Ms. O’Donnell-Moss thanked Dr. Cicchetti for his help at the pasta dinner she hosted for the high school boy’s soccer team last Monday. 

Mr. Richards reported on his attendance at a recent CREC meeting concerning the Sheff comprehensive management plan.  Mr. Richards reported he attended the Public Building Commission meeting on October 21, 2008, which will be addressed later in the agenda. 

Mr. Costa reported on his attendance last week at a workshop run by the State Department of Education regarding Title IX, and that this information will be helpful as the district reviews its Title IX compliance practices this fall.  Mr. Costa reported the Office of Civil Rights will be conducting a facilities audit of the Berlin High School this Wednesday, October 29.

Mr. Czuchta reported last Friday the District received open bids for security upgrades for the buzz-in and keyless entry systems, which will be initiated at each of the schools.  These bids are in the process of being reviewed to ensure they are in compliance.  Mr. Czuchta reported another bid is expected tomorrow for the hardware components to the wide-area network.
 
Ms. Klebart reported Sue Weber will be working with grade level teams on science and technology as a result of receiving a technology grant from CREC.  Ms. Klebart reported on the technology training provided to the fifth grade team on Smartboards.  Ms. Klebart reported on her attendance along with Messrs. Benigni and Synnott at a national conference on assessment and grading in Providence, Rhode Island. 

Dr. Cicchetti reported that earlier this evening he attended UpBeat’s peer leadership meeting at the high school wherein Jesse Carlson, former graduate of Berlin High School and major league baseball player with the Toronto Blue Jays, spoke with students.  Dr. Cicchetti reported on his attendance at the Connecticut Association of Public School Superintendents annual meeting this past Thursday and Friday and commented that the focus was on the anticipated reauthorization of the Elementary and Secondary Education Act, i.e. No Child Left Behind, and the impact that will have on local school districts.

Mr. Brochu noted the Board’s retreat was held in Berlin at a donated facility.  Mr. Brochu reminded those Board members that have not yet done so this is their last opportunity to register for CABE’s fifth annual Leadership conference in November.  Mr. Brochu reported that, although the Town Council has put a freeze on spending, two items would not be affected:  (1) cleaning of classroom ventilation units at McGee School and the permanent solution to improve the indoor air quality; and (2) the relocatable classrooms for Griswold School.  Mr. Brochu reported on his attendance at senior night for the boy’s soccer team. 

III.        INFORMATION AND REPORTS (Part I)
A.    Veterans Day Programs in the Schools

As this is the first year that school has been in session on Veterans Day, the individual schools have planned programs to help students understand the significance and importance of Veterans Day.  At the high school, each Social Studies class will attend a presentation by Douglas Cummings, Berlin High School Social Studies teacher, Iraqi war veteran and former officer of the United States Army.  At the middle school, the presentation will be targeted to the eighth grade students.  Veterans will be speaking at this assembly and answering questions created by the students.  Each of the elementary schools will have a full-day assembly to develop an awareness and appreciation of the veterans.  There will also be student representation at the Veterans Commission Ceremony that day at 11:00 a.m. at the monument on Worthington Ridge.  Finally, on November 12, beginning at 6:30 p.m. at McGee Middle School, there will be a town-wide program honoring Berlin veterans, with a special showing of the oral history interviews that Berlin High Schools students have conducted with the veterans. 

IV.        STUDENT PRESENTATION
Mary E. Griswold School

Griswold School Grade 2 Teachers Mrs. Sandy Fagan and Ms. Rhiannon Lamonica were part of a pilot study in the area of mathematics last year.  They teamed up with researchers and teachers from the University of Connecticut who were creating a math enrichment program for students in grades K – 2.  Mrs. Fagan and Ms. Lamonica attended training sessions, implemented lessons and gave feedback about the program.  Ms. Lamonica was able to share much of this information through the Math Vertical Team.  Some of the students who participated in the project as second graders last year shared their experiences with the Board of Education.  These students were Gabriel Dombrowski, Daniel Hersey, Jenna Santana, and Aliana Stout.  The presentation ended with a video/slideshow showcasing some of the student’s projects and experiences.  The video/slideshow is also being used at the training site.

From 7:45 p.m. to 7:56 p.m. a short recess was held.

V.        AUDIENCE OF CITIZENS

Mr. Marcel Bolduc, 163 Park Drive, Kensington, Connecticut, addressed the Board regarding adding men’s lacrosse at the high school level.

Ms. Kathy Jones, 327 Lamentation Drive, Berlin, Connecticut, addressed the Board concerning magnet schools.  She has a daughter who attends the Greater Hartford Academy of the Arts as a “half day student”.  Ms. Jones addressed the Board regarding:  (1) tuition support from the Town and State for this magnet school; (2) Choice students and tuition support; (3) students who attend a technical high school and tuition; (4) tuition support for “full-day students” at the Greater Hartford Academy of the Arts; and (5) transportation reimbursement.  The administration will provide Ms. Jones with a response to her questions. 

VI.        CONSENT AGENDA
A.    Approval of Minutes - Regular Meeting of October 14, 2008

B.    Overnight Field Trip Request – Berlin High School

Berlin High School Principal George Synnott requested permission for band students and chaperones to travel to Boston, MA on April 17-19, 2009 to perform in the Festivals of Music at Duxbury Performing Arts Center.  Students will meet several national music standards by performing in public, attending a live performance, and visiting places of historic significance such as the Old North Church and the USS Constitution.

Moved by Ms. O’Donnell-Moss, seconded by Mr. Richards, to approve the consent agenda as presented.

FAVOR:         ALL  
MOTION CARRIED:  5:0

VII.        INFORMATION AND REPORTS (Part II)
B.  Curriculum Mapping

Sue Weber, Computer Education Teacher at Willard and Griswold Schools and Curriculum Mapping Coordinator for the District, and Rena Klebart, Assistant Superintendent for Curriculum and Instruction, presented information and answered questions from the Board related to curriculum mapping and the work that the vertical teams have done to move toward the development of a K-12 standards-based curriculum. The focus of the presentation was on the use of curriculum mapping as it relates to standards, content, and skills and how that information has been used by classroom teachers to guide instruction.  Curriculum mapping is a process for collecting and recording curriculum information.  It identifies core content and skills taught; includes strategies and teaching tips and instructional resources; and aligns assessments with standards.  The purpose of a curriculum map is to document the relationship between every component of the curriculum and use it as an analysis, communication and planning tool.  Ms. Klebart reviewed what curriculum mapping offers and the three elements of curriculum maps:  (1) desired results, which includes standards, essential questions, content and skills; (2) learning plan, which includes key vocabulary, teaching tips and teaching resources; and (3) assessment evidence.  A copy of an Atlas Curriculum Mapping:  Unit Map for Berlin Public Schools was provided to the Board and discussed.  

C.    Policy Review – First Reading

The next phase of the Board of Education’s policy review and revision involves looking at Section A (Foundations and Basic Commitment) and Section B (Board Governance and Operation) of the existing Board Policy Book.  An ad-hoc committee consisting of the Board President (Gary Brochu) and committee chairpersons (Michelle Hartel, Kathy O’Donnell-Moss, and John Richards) met on October 14 to review more than seventy policies from Sections A and B of the current Board policy book.  The ad-hoc committee recommended that a majority of policies be deleted because they were (1) not required; (2) no longer the practice of the Board and District; and/or (3) covered in the new 9000 series policies that were prepared by Shipman & Goodwin, counsel to the Board.  The Board was provided with the proposed new 9000 series policies that the ad-hoc committee is recommending to the full Board for consideration (policies listed below).

The following existing policies from Sections A and B were incorporated into the new 9000 series:
Policy AFB    Evaluation of Superintendent – Added to Policy 9075 Role of Board and
Members
Policy BBAA    Community Relations     - Added to Policy 9075 Role of Board and Members
Policy BBE     Filling of Vacancies - Added to Policy 9050 Officers
Policy BCB     Board Officers - Added to Policy 9050 Officers
Policy BCE     Permanent Committees - Added to Policy 9001 Committees
Policy BCEA    Leadership, Accountability & Measurement Committee - Added to Policy 9001 Committees
Policy BCEB    Communications Committee - Added to Policy 9001 Committees
Policy BCEC    Resources and Capacity-Building Committee – Added to Policy 9001 Committees
Policy BCG        School Attorney - Added as new policy 9055
Policy BHBA     School Board Conferences - Added to Policy 9075 Role of Board and Members

Proposed Board of Education 9000 Series Policies (Bylaws): 
Policy 9001    Committees
Policy 9005    Conflict of Interest
Policy 9010    Construction and Posting of Agenda
Policy 9015    Filling Vacancies on the Board
Policy 9020    Formulation, Adoption, Amendment or Deletion of Administrative Regulations
Policy 9025    Formulation, Adoption, Amendment or Deletion of Bylaws
Policy 9030    Formulation, Adoption, Amendment or Deletion of Policies
Policy 9035    Meeting Conduct
Policy 9040    Minutes
Policy 9045    Oath of Office
Policy 9045.1    Board Organizational Meeting
Policy 9050    Officers
Policy 9050.1    Official Duties – President
Policy 9050.2    Official Duties – Secretary
Policy 9055    School Attorney
Policy 9060    Public Meetings and Executive Session
Policy 9065    Quorum and Voting Procedures
Policy 9070    Removal of Board Officers
Policy 9075    Role of Board and Members
Policy 9080    Suspension of Policies, Bylaws or Administrative Regulations
Policy 9085    Time, Place and Notice of Meetings
Policy 9090    Transaction of Business

Since these are first readings, action was not requested at this time.  Board action will be requested at the November 24 Board meeting agenda.

D.    Educational Specifications for the New High School – Status Report

Resources and Capacity-building Committee Chairperson John Richards reported that at the October 21, 2008 meeting, the Town Council placed a freeze to all budget construction and improvement projects that are not already in progress, which includes the proposed new high school, until there is a better understanding of the economic future.

E.    Technology Bond – Status Report

Director of Business Operations Roman Czuchta reported on the Technology Bond status during administrative communications.

VIII.        EXECUTIVE SESSION

At 9:25 p.m., a motion was made by Mr. Richards, seconded by Mr. Puzio, to enter into Executive Session to discuss matters related to negotiations. 

FAVOR:        ALL
MOTION CARRIED:  5:0

In attendance for Executive Session were Board members Brochu, Erickson, Hartel, O’Donnell-Moss, Puzio and Richards.  In addition, Dr. Cicchetti, Mr. Czuchta and Mr. Costa were present.

Discussion occurred on negotiations with Cook Managers Association.  At 9:34 p.m. the Board returned to Regular Session with recommended action.

 
IX.        RECOMMENDED ACTION
Ratification of Contract – Cook Managers Association

Negotiations with the Cook Managers Association were recently completed and a tentative agreement was reached.  It is recommended that the Board approve the tentative agreement for the period of July 1, 2008 through June 30, 2011.

Moved by Ms. O’Donnell-Moss, seconded by Ms. Erickson, to approve the tentative agreement reached between the Berlin Board of Education and the Cook Managers Association for the period of July 1, 2008 through June 30, 2011.

FAVOR:    ALL   
MOTION CARRIED:  6:0

X.        ADDITIONAL AGENDA ITEM ADDED

    Moved by Mr. Brochu, seconded by Ms. Erickson, to add an agenda item to discuss Superintendent Contract.

FAVOR:  ALL
MOTION CARRIED: 5:0

XI.        EXECUTIVE SESSION

At 9:36 p.m., a motion was made by Mr. Richards, seconded by Ms. Erickson, to enter into Executive Session to discuss matters related to Superintendent Contract. 

FAVOR:        ALL
MOTION CARRIED:  5:0

In attendance for Executive Session were Board members Brochu, Erickson, Hartel, O’Donnell-Moss, Puzio and Richards. 

At 10:15 p.m. the Board returned to Regular Session with no action required.

XII.        ADJOURNMENT


Moved by Ms. O’Donnell-Moss, seconded by Ms. Erickson, to adjourn the meeting at       10:16 p.m.
 
FAVOR:         ALL  
MOTION CARRIED:  5:0

Respectfully submitted,

Michelle Hartel, Secretary, Berlin Board of Education




Annual Meeting - November 24, 2008