Admin

Registration & Residency

Welcome to the Berlin Public Schools! We are excited to be part of your child(ren)'s educational journey and look forward to working with you to ensure your child(ren)’s success.    

Before beginning the registration process, please carefully read the information below.

 

NEW STUDENT REGISTRATION

Please click on the link below to begin the new student registration process.

NOTE: This site is best viewed on a desktop, laptop or tablet.



A long form birth or baptismal certificate showing a date of birth is required by state statute before any child can be registered in a Connecticut public school. Additionally, parents or guardians must provide documentation of residency in Berlin.

Although the process can be started, saved and returned to at a later time, it is suggested that you have the following items readily available to upload before beginning the registration process:

  • Age Verification
    • Long Form Birth Certificate OR
    • Baptismal Certificate
  • Residency Verification
    • Mortgage or Lease Statement
    • Utility Bill
  • Parent/Guardian Identification
    • Photo ID

A full list of acceptable forms of proof of residency can be found listed HERE. If you have questions or need assistance, please contact the district office at 860-828-6581.


PRESCHOOL REGISTRATION

The Berlin Public Schools offers a variety of services and programs for preschool children who are 3+ years old. Children become eligible to participate in different ways:
  • Through Berlin Public Schools’ yearly town-wide preschool screening program;
  • Parents can refer their preschooler to the Planning and Placement Team (PPT) because they have concerns
  • The preschooler has been identified with special needs before their third birthday through the Birth-to-Three System and has been referred to us as they approached their third birthday; or
  • Through our “peer models” lottery system.
Once a parent/guardian receives notification of acceptance, they may register their child for the preschool program using the online New Student Registration link. More information can be found on the Berlin Preschool Learning Center webpage.

Please contact the Special Education Department at 860-828-6581 for more information concerning preschool registration.

 

KINDERGARTEN REGISTRATION

For children entering kindergarten in September 2019, parents can navigate to our New Student Registration link to begin the process at home starting February 4, 2019.

Students who will be age 5 on or before January 1, 2020 are eligible to attend kindergarten during the 2019-2020 school year. As there are times throughout the year that multiple school years are options for registering, please be sure to select the appropriate school year’s registration tab when registering.

If you would like to add your child to our database of future students, please contact the Board of Education at 860-828-6581.

Kindergarten Orientation
An orientation meeting for parents will take place at each elementary school on Wednesday, April 3, 2019 at 5:45 p.m. Please be certain that your child is completely registered prior to the orientation. An additional program for parents and kindergarten students will be offered prior to the opening of school in August.

Exercising your Option to Withhold your Child
Parents have the option not to send their kindergarten eligible child who is 4 or 5 years of age to school until the child is 6 or 7 years of age. If you decide to elect to exercise your option to withhold your child from kindergarten in the Berlin Public Schools for the 2019-2020 school year, please complete and return to the Board of Education a School Attendance Option Form. You will have an opportunity to meet with school personnel. Please note that this form must also be returned if your child will be attending a private or magnet school for kindergarten

 

WHERE WILL MY CHILD ATTEND SCHOOL?

A list of streets and corresponding elementary schools is available HERE.

WHAT FORMS DO I NEED TO FILL OUT?

Parents/guardians will be asked to complete the following: Additional forms that may be required, if applicable:

 

 

 

MAGNET/TECHNICAL/NON-PUBLIC REGISTRATION

Magnet Schools
Parents of students who are already enrolled in magnet schools may drop the Student Residency Verification Form off at the Board of Education for completion. Please allow up to 7 business days for completion of the form. You will be contacted by phone once the form is completed and ready to be picked up. If you would like the form mailed to you, please provide a self-addressed, stamped envelope at drop off.

NOTE: First year magnet students who did not attend Berlin Public Schools the previous year, magnet students who have moved within Berlin, or students new to Berlin must also complete a Magnet School Registration Form and provide proof of residency documentation. Please call 860-828-6581 to make an appointment to submit the required paperwork.

Other Schools
Students attending out-of-town Technical/Vo-Ag schools, Mooreland Hill or St. Paul School in Kensington are required to be registered with Berlin Public Schools in order to receive transportation. In addition to the online registration form, please complete the appropriate registration/transportation form linked below and call 860-828-6581 to make an appointment to submit the required paperwork.

 

CURRENT STUDENT CHANGE OF ADDRESS

If you are a current resident and need to update your address, please download the Change of Address Packet and call 860-828-6581 to make an appointment to submit the required paperwork. Transportation changes and changes to the student's mailing address cannot be made before proof of residency is received. Please refer to the Transportation webpage for additional information.

 

FREQUENTLY ASKED QUESTIONS

How is Berlin residency defined?
In order to attend Berlin Public Schools, a student must primarily reside in the Berlin school district. A student's primary residence is the place where he/she dwells permanently, not temporarily, and is the place that is the center of his or her domestic, social, and civic life. Temporary residence, solely for the purpose of attending Berlin Public Schools, shall not be considered permanent residency. The primary residence of a minor child is normally presumed to be the legal residence of the parent(s) or guardian(s) who have physical custody of the child. Any student 18 years or older may establish a residence apart from his or her parent(s) or guardian(s) for school attendance purposes but must still meet all residency requirements.

How is residency verified?
Parents/guardians or a student, if 18 years or older, registering for school or changing addresses within the Berlin school district, are required to demonstrate proof of residency. Residency is established by submitting a minimum of (2) two documents from a list of authorized documents. A photo ID is also required at the time of registration or when submitting a change of address. In order to verify residency, we reserve the right to request additional documents and/or to conduct an investigation. Because residency can change for students and their families during the school year, a request for verification of residency may be made at any time.

What if I am unable to upload the required residency or other documents when I register online
Applicants who are unable to upload any or all of the required documents can call to make an appointment once the online registration form is completed and submitted. Please call 860-828-6581 for assistance in uploading documents or to make an appointment to drop off document hard copies.

What does the term “host” refer to?
If a student, either with or without his/her family, is not living in his/her own home but is living with a legal Berlin resident who has a dwelling that is leased or owned and occupied in the legal Berlin resident’s own name, that legal Berlin resident is referred to as the “host.”

Why must I provide a photo ID?
A photo ID is required for all registration and changes of address as proof that the person making the application matches documentation for parent/guardian status and is also the person whose name is associated with the residency documents. Acceptable photo identification includes:
  1. Valid Driver’s License
  2. Valid Connecticut Non-Driver’s License ID Card
  3. Passport
  4. Military ID
  5. Another current ID that includes both your photo and legal name may be approved by the Berlin Board of Education.

Why can’t I submit a wallet-sized birth certificate instead of the long form birth certificate?
In order to ensure that the person registering the student has the authority to do so, a long form birth certificate is required because it lists the student’s parents’ names.

Where can I obtain a long form birth certificate for my child?
If the student was born in Connecticut, you can obtain a long form birth certificate from the town where the student’s birth occurred, from the town where the mother was living at the time of the birth, or at the Connecticut Department of Public Health. If the student was born out of state, you can find more information here - http://www.cdc.gov/nchs/w2w.htm.

Why must students attending out-of-town magnet schools register with Berlin Public Schools?
Students that attend out-of-town magnet schools are required to be registered and meet residency requirements so that as a school district, we can assure Berlin residents that we are only paying tuition to magnet schools for students that reside in the Berlin district.

What is a Notarized Landlord Affidavit?
If you are a tenant at will (month-to-month), or your lease has expired, or you do not have a written lease in place, please have your landlord complete and have notarized a Notarized Landlord Affidavit for Host Form. This document will fulfill Category A of the residency requirements.

What if I own my home and want to submit a copy of the deed as proof of residency in Category A but don’t have a copy?
Contact the financial institution that handled your mortgage or the Berlin Tax Assessors Office at (860) 828-7105 or visit their website at https://www.town.berlin.ct.us/department/index.php?structureid=120.

What if I do not pay for utilities or if none of the utility bills are in my name?
If you live in a household where all utilities are in someone else’s name, please choose (2) two of the acceptable residency documents from Category C on the Required Proof of Residency Documents chart. Submission of a utility bill may still be required to prove that the residence is occupied.

What if I have recently moved and do not yet have a utility bill?
To fulfill the Category B requirement on the Required Proof of Residency Documents chart, you may submit a work order from any utility company stating that your service has been ordered or installed. Most utility companies will provide the service customer with a “Service Verification Letter” by calling their customer service hotline at 1-800-286-2000. Please ask Eversource to email the letter to tjoyce@berlinschools.org.

Is a cell phone bill an acceptable document?
No. Only a home telephone (landline) bill satisfies this requirement.

What if I am over 18 and no longer live with my parents?
Any person eighteen (18) years of age or older may establish a residence separate and apart from his or her parents or guardians for school attendance purposes. However, the student will still be required to submit the required residency documents bearing their name and address.

What if I reside with a friend or relative?
If you voluntarily share housing with a friend or relative that permanently resides in Berlin, a Residency Affidavit Packet for the family or student over 18 living with a “host” is required. Ask the person you are living with (called the Host hereafter) to complete the Residency Affidavit and have his/her signature notarized to affirm your residence. Please note, under these residency circumstances, both the host and the parent/guardian are required to prove residency in Berlin as described in the Residency Affidavit.

If you are temporarily “doubled up” with a friend or relative due to economic hardship, loss of housing, or a similar reason, you may qualify as homeless under the McKinney-Vento Homeless Education Act. For questions, please contact our McKinney-Vento Liaison, Michelle Zeuschner, Ed.D., at (860) 828-6581.

What if just the student resides with a friend or relative?
The primary residence of a minor child (under the age of 18) is presumed to be the legal residence of the student’s parent(s) or guardian(s) who have physical custody of the child. Sometimes family situations lead to the student living elsewhere. In order to attend Berlin Public Schools, a student must reside in the town of Berlin “permanently.”  Permanently is defined as a student's primary residence and is the place where s/he dwells (7) seven days per week, including weekends, holidays and school vacations. In addition, the Berlin residence is the center of the student’s domestic, social, and civic life and is the location of all of his/her personal effects.

Which documents are required if a student “permanently” lives with a friend or relative?
The Residency Affidavit Packet for a student under 18 living with a “host” is required in this type of student living arrangement. During registration, the Berlin resident that the student permanently lives with, called the “host,” is required to provide the requisite proof of residency in Berlin. For further information on residency, please review the packet carefully.

What if my family is homeless?
Whenever feasible, Berlin Public Schools will minimize the effects of mobility on homeless students by maintaining a stable educational environment. If you are temporarily “doubled up” with a friend or relative due to economic hardship, loss of housing, or a similar reason, the student may qualify as homeless under the McKinney-Vento Homeless Education Act. Please contact our McKinney-Vento Liaison, Michelle Zeuschner, Ed.D., at (860) 828-6581 for questions or for assistance in registering your child under these circumstances.

What if my family consists of undocumented immigrants?
Any child whose family lives in Berlin is guaranteed access to a free public education. Denying enrollment to children who are not legally admitted into the United States violates the Equal Protection Clause of the Fourteenth Amendment to the United States Constitution. No family will be denied access to school because of immigration status, see Plyler v. Doe, 457 U.S. 202 (1982). Depending on their housing situation, undocumented residents may be required to submit proof of residency in Berlin.

Will documents that I submit to prove residency remain confidential?
All documents submitted to prove residency will be considered part of the student’s confidential record. Berlin Public Schools will adhere to the standards of confidentiality set forth in state and federal laws in maintenance of these records.

How can I report a suspected violation of the residency policy?
Berlin residents, staff, students, and others can report possible residency violations by contacting the Berlin Board of Education anonymously at (860) 828-6581 or by mailing notification to the Berlin Board of Education, 238 Kensington Road, Berlin, CT 06037.

What are the consequences of residency fraud?
Should any student be discovered to be attending Berlin Public Schools illegally, the student will be immediately withdrawn from school with the right of appeal. In addition, the town of Berlin reserves the right to recover the cost of educational services received as a non-resident from the host(s), parent(s), guardian(s), or student if eighteen (18) years or older.

What is the process for appealing residency decisions?
Pursuant to Section C.G.S. 10-186 (b) (1), to appeal a decision, you may request, in writing, a hearing before the Berlin Board of Education. A hearing before the Board, or a subcommittee thereof, will be scheduled within ten (10) days of the receipt of the written request. The written request for a hearing should be addressed to Brian J. Benigni, Berlin Superintendent of Schools, 238 Kensington Road, Berlin, CT 06037. A student may remain in school until the appeal process is completed.

Who possesses the burden of proving residency for school accommodations?
Pursuant to Section C.G.S. 10-186 (b) (1), the party claiming eligibility for school accommodations shall have the burden of proving such eligibility by a preponderance of the evidence. Typically, the burden is on the parent or guardian.

How do I get a letter from Berlin Public Schools verifying my child’s school enrollment and address for tax purposes?
If you would like a letter prepared to submit for residency verification, including for the State of CT Earned Income Tax Credit (EITC), both parents will need to sign and submit the following in writing:
  • Each child’s name, school, grade, address, and date of birth
  • Permission for the Board of Education to release the information
  • A contact number to call when the letter is ready for pick up
The written request can be submitted to the Berlin Board of Education, 238 Kensington Road, Berlin, CT 06037; scanned and sent as an email attachment to tjoyce@berlinschools.org; or faxed to 860-829-0832. It is our administrative policy that we require this release from both parents in order to divulge information to a third party. Once the written request is received from both parents and all information has been verified, a letter will be prepared that includes each student’s name, date of birth, confirmation that the student attended Berlin Public Schools for the current school year, and the address that we have on record as the home address. Unless otherwise requested, the letter will be addressed, “To whom it may concern.”   Please allow up to five business days for preparation of the letter. In lieu of both parents signing the request, a court document showing that one parent/guardian has sole custody may be submitted in place of a second parent/guardian signature.

Who do I contact if I have more questions regarding residency?
You may contact Tari-Lynn Joyce at the Berlin Board of Education by phone at (860) 828-6581 or by email at tjoyce@berlinschools.org.

 

NOTICE OF LANGUAGE ASSISTANCE (CLICK IMAGE TO ENLARGE)

Language Assistance

FOR ASSISTANCE, PLEASE CONTACT:
Jennifer O'Brien
860-829-6782
E-Mail